Award Information

City of Cumming

Work Session Agenda

September 7, 2021

I. Meeting Called to Order-Troy Brumbalow, Mayor.

II. Invocation

III. Pledge to Flag

IV. Consider Agenda for Adoption

V. Consider for adoption the following meeting minutes:

A. Regular Meeting of August 17, 2021

VI. Acknowledgements, Proclamations, Resolutions, etc.

VII. Old Business

A. Utilities

1. City/ County Water Storage IGA (Removed from agenda)

VIII. New Business

A. Administration

1. Reschedule November Work Session

B. City Center

1. RFP Results- Site Landscaping and Irrigation

C. Utilities

1. Update to Utility Specifications

2. RFP Results- Habersham Marina Water Line Replacement

3. RFP Results- Painting the State Barn Road Water Tank

4. Cyber Security Upgrade

IX. Announcements

X. Executive Session (If Needed)

XI. Adjourn.

CITY OF CUMMING

COUNCIL MINUTES

WORK SESSION

SEPTEMBER 7, 2021

I. There was a Work Session meeting of the Mayor and Council of the City of Cumming on Tuesday, September 7, 2021, at 6:00 P.M., at City Hall in Cumming, Georgia. The

Mayor and all Council Members were properly notified as required by law and all were present. Mayor Troy Brumbalow presided over the meeting and called the meeting to order.

II. Invocation: Mayor Brumbalow asked Mr. Phil Higgins to deliver the invocation.

III. Pledge to the Flag. Mayor Brumbalow led everyone in the Pledge to the American

Flag.

IV. Consider Agenda for Adoption- Mayor Brumbalow requested to remove under Old

Business, A. Utilities: 1. City/ County Water Storage IGA. A motion was made by Jason

Evans and seconded by Chad Crane to amend the agenda as requested by Mayor

Brumbalow and adopt the remainder of the agenda as presented. The motion carried unanimously.

V. Consider for adoption the following meeting minutes: A. Regular Council Meeting of August 17, 2021: A motion was made by Chad Crane and seconded by Jason Evans to approve the minutes of the Regular Council Meeting of August 17, 2021 as presented. The motion carried unanimously.

VI. Acknowledgements, Proclamations, Resolutions, etc.-none

VII. Old Business A. Utilities: 1. City/ County Water Storage IGA: (Removed from agenda).

VIII. New Business A. Administration: 1. Reschedule November Work Session: City

Administrator Phil Higgins requested to reschedule the November Work Session due to the

November 2nd Municipal Election on the same date. A motion was made by Joey Cochran and seconded by Chad Crane to reschedule the November Work Session to Wednesday, November 3, 2021. The motion carried unanimously.

B. City Center: 1. RFP Results- Site Landscaping and Irrigation: City Administrator

Phil Higgins explained that on June 23, 2021 an RFP was sent out for proposals on the Site

Landscaping and Irrigation for the Cumming City Center. Four (4) proposals were received ranging from $932,945.76 to $1,144,809.51. The City staff and the Construction

Management team recommends the low proposal from Watson Landscaping, Inc. A motion was made by Christopher Light and seconded by Chad Crane to accept the low proposal from Watson Landscape, Inc. in the amount of $932,945.76. The motion carried 4-0 with

Councilmember Linda Ledbetter abstained.

C. Utilities: 1. Update to Utility Specifications: The Department of Utilities requests to adopt revised water, sewer, and storm water specifications and detail drawings. Director of

Utilities Jon Heard asked that the Mayor and Council read over the Utility Specifications and revisit at the regular meeting on September 21, 2021.

2. RFP Results- Habersham Marina Road Water Line Replacement: The Department of Utilities requests the Council to accept the lowest proposal for the replacement of the

Habersham Marina Water Line from North Georgia Pipeline. This was a 2021 budgeted item. A motion was made by Chad Crane, and seconded by Jason Evans to accept the low proposal from North Georgia Pipeline in the amount of $651,095.00. The motion carried unanimously.

3. RFP Results- Painting the State Barn Road Water Tank: The Department of Utilities received thirteen (13) proposals for the renovation and repainting of the State Barn

Elevated Water Storage Tank. This was a 2021 budgeted item. It is their recommendation to accept the low proposal from Onyx Blasting and Coating. A motion was made by Jason

Evans, and seconded by Chad Crane to accept the low proposal from Onyx Blasting and

Coating in the amount of $111,211.21. The motion carried unanimously.

4. Cyber Security Upgrade: The Department of Utilities requests that the Mayor and City

Council accept the proposal for the installation of advanced cyber security hardware and

Software to protect the Utility’s twenty-one (21) sites. This was not a budgeted item for

2021. The City did receive Federal Funds to complete infrastructure projects. IT Director

Shad Faulkner recommended to go with proposal from Layer3 Communications for the 5-year Fortinet Upgrade Solution. This company has the State Contract on this type of cyber security protection. A motion was made by Jason Evans and seconded by Chad Crane to accept the proposal from Layer3 Communications for the five (5) year Fortinet Upgrade

Solution in the amount of $448,942.82. The motion carried unanimously.

IX. Announcements-none.

X. Executive Session: Mayor Brumbalow stated there was a need to have Executive

Session to discuss the Sale or Lease of Real Property and Pending Litigation. A motion was made by Christopher Light and seconded by Chad Crane to recess into Executive

Session.

After a brief Executive Session, a motion was made by Christopher Light and seconded by

Jason Evans to reopen the regular meeting. A motion was made by Christopher Light and seconded by Jason Evans to authorize the sale of 7.58 acres (Parcel 195 221) located on

Aquatic Circle to the Board of Regents of the University System of Georgia for

$785,000.00 which amount was in excess of the appraised value of the land. The motion carried 4-0 with Councilmember Ledbetter absent.

XI. Adjournment: A motion was made by Chad Crane and seconded by Jason Evans to adjourn. The motion carried unanimously.

Approved this 21th day of September, 2021.

Mayor

Councilmember Councilmember

Councilmember Councilmember

Attest:

City Clerk Councilmember