Award Information
771 KB Posted
- Solicitation number
- 21-297
- Issued by
- Richmond County, Atlanta City, Georgia
About this file
This is a cancellation notification from the Augusta, Georgia Board of Elections regarding RFP Item #21-297 for Redistricting Consulting Services. The original RFP, which was issued on August 18, 2021, sought professional and technical services for Richmond County redistricting consultation to assist the City in managing an open hearing process for public input and deliberation. The redistricting consultant would have been responsible for coordinating public notices, implementing an outreach program to encourage broad public participation, and conducting hearings to receive public input, supplemented by additional activities to increase opportunities for public observation and participation in the review process.
The RFP has been cancelled effective October 19, 2021, as the submitted bid price, even after negotiation and reduction, substantially exceeded the budget allocated for the project. The Augusta Commission determined that cancellation was in the best interest of the jurisdiction rather than proceeding with a vendor whose proposal exceeded available funds. All solicited vendors have been notified of the cancellation. Should Augusta re-advertise this project in the future, interested vendors will be contacted. Inquiries regarding this matter or future procurement opportunities should be directed to Geri A. Sams, Director of Procurement, at the Augusta Procurement Department via mail, fax, or email.
Text of this file
TO:
FROM:
DATE:
SUBJ:
All Vendors Tywanna Scott, Interim Quality Assurance Analyst Lynn Bailey, Board of Elections
Geri A. Sams n r8Sl11 . -~ Procurement Direc~ll ~
October 19, 2021
Cancellation Notification
RFP ITEM: RFP Item #21-297 Redistricting Consulting Services for Augusta, GA - Board of Elections
RFP Date: Wednesday, August 18, 2021 @ 11:00 a.m.
CANCELLATION NOTIFICATION
This correspondence serves as a "Cancellation Notice" for RFP Item #21-297. After a careful review by the User Department, it has been determined that this project is being cancelled due to the Committee determining the submitted price, even after the reduction based on negotiations far exceeded the specified budget allocated for the project. It is in the best interest of Augusta, Georgia to cancel this Bid at this time. Should Augusta re-advertise this project your company will be notified. We invite your attention to Article 6 of the Augusta, GA Code:
Article 6, Sec. 1-10-60. Rejection or cancellation of solicitations; negotiating; re-advertisement.
{a) Conditions for use. An invitation for bids/quotes, a request for proposals, or other solicitation may be canceled, or any or all bids may be rejected in whole or in part as may be specified in the solicitation, when it is for good cause and in the best interest of Augusta, Georgia. The reasons thereof shall be made part of the contract file.
Each solicitation issued by Augusta, Georgia shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part for good cause when in the best interest of Augusta, Georgia. Notice of cancellation shall be sent to all businesses solicited. The notice shall identify the solicitation, explain the reason for cancellation and, where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items.
{b) Authority to reject/cancel. The Augusta, Georgia Commission has the authority to reject/cancel any and all bids, quotes and proposals. The Administrator shall also have the authority to reject/cancel any and all bids, quotes and proposals but may only do so with the authorization of the director of the effected user department.
{c) Negotiating. If the /ow responsive and responsible bid for the project exceeds available funds as certified by the Finance Department staff, and such bid does not exceed such funds by more than twenty percent (20%), the Augusta, Georgia Administrator and the Procurement Director are authorized, when time permits, or economic considerations preclude further re-solicitation of work of a reduced scope, to negotiate an adjustment of the bid price with the low responsive bidder, in order to bring the bid within the amount of available funds. Any such negotiated adjustment shall be based only upon eliminating independent deductive items specified in the invitation forbids.
Suite 605 - 535 Telfair Street, Augusta Georgia 3090 l
(706) 821-2422 • Fax (706) 821-2811 www.aLtgustaga.gov Register at www.demandstar.com/supplier for automatic bid notification
Scan this QR code with your smartphone or camera equipped tablet to visit the Augusta, Georgia
(d) Re-advertisement. In the event that the negotiating process set forth in subparagraph (c), above, is unsuccessful, the Procurement Director may, in the alternative, re-advertise for the purpose of receiving a new set of bids. Therefore, if the lowest and best bid exceeds the budgeted amount and the Augusta, Georgia Commission does not appropriate additional funds, the Procurement Director may readvertise for bids after making sufficient changes in the specifications to bring the project within budget.
We sincerely appreciate your interest in doing business with Augusta, Georgia and look forward to your continued participation in future business opportunities. Any Correspondence concerning this matter or questions concerning future procurements must be submitted via mail, fax or email as follows:
Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 or
Fax: 706-821-2811 Ema ii: procbidandcontract@augustaga.gov cc: Travis Doss, Board of Elections Phyllis Johnson, Compliance Department
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
File details come from the government source that posted it. Updated .