Award Information

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TO: All Vendors Tywanna Scott, Interim Quality Assurance Analyst

G~ri A. Sams h f\1J,, . ji' Director of Procure~l ~1

FROM:

DATE: January 28, 2022

SUBJ: Cancellation Notification

BID ITEM: Bid Item #21-235 Onsite Generators for Augusta, GA- Utilities Department

BID DATE: Monday, October 18, 2021 @ 11:00 a.m.

CANCELLATION NOTIFICATION

This correspondence serves as a "Cancellation Notice" for Bid Item #21-235. After careful review by the User Department it has been determined this project is being cancelled due to lack of compliant submittals for this project. It is in the best interest of Augusta, Georgia to cancel this Bid at this time. Should Augusta re-advertise this project your company will be notified. We invite your attention to Article 6 of the Augusta, GA Code:

Article 6, Sec. 1-10-60. Rejection or cancellation of solicitations; negotiating; re-advertisement.

(a) Conditions for use. An invitation for bids/quotes, a request for proposals, or other solicitation may be canceled, or any or all bids may be rejected in whole or in part as may be specified in the solicitation, when it is for good cause and in the best interest of Augusta, Georgia. The reasons thereof shall be made part of the contract file.

Each solicitation issued by Augusta, Georgia shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part for good cause when in the best interest of Augusta, Georgia. Notice of cancellation shall be sent to all businesses solicited. The notice shall identify the solicitation, explain the reason for cancellation and, where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items.

{b} Authority to reject/cancel. The Augusta, Georgia Commission has the authority to reject/cancel any and all bids, quotes and proposals. The Administrator shall also have the authority to reject/cancel any and all bids, quotes and proposals but may only do so with the authorization of the director of the effected user department.

(c) Negotiating. If the low responsive and responsible bid for the project exceeds available funds as certified by the Finance Department staff, and such bid does not exceed such funds by more than twenty percent (20%}, the Augusta, Georgia Administrator and the Procurement Director are authorized, when time permits, or economic considerations preclude further re-solicitation of work of a reduced scope, to negotiate an adjustment of the bid price with the low responsive bidder, in order to bring the bid within the amount of available funds. Any such negotiated adjustment shall be based only upon eliminating independent deductive items specified in the invitation for bids.

Room 605 - 535 Telfair Street, Augusta Georgia 30901

(706) 821-2422 - Fax (706) 821-2811 www .augustaL:a. gc~ Register at www.demandstar.com/supplier for automatic bid notification

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(d) Re-advertisement. In the event that the negotiating process set forth in subparagraph (c), above, is unsuccessful, the Procurement Director may, in the alternative, re-advertise for the purpose of receiving a new set of bids. Therefore, if the lowest and best bid exceeds the budgeted amount and the Augusta, Georgia Commission does not appropriate additional funds, the Procurement Director may readvertise for bids after making sufficient changes in the specifications to bring the project within budget.

nterest in doing business with Augusta, Georgia and look forward to your continued participation in future business opportunities. Any Correspondence concerning this matter or questions concerning future procurements must be submitted via mail, fax or email as follows:

GAS/aw

Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901

Or

Fax: 706-821-2811 Email: procbidandcontract@augustaga.gov cc: Wes Byne, Augusta Utilities Department Stephen Orton, Augusta Utilities Department Phyllis Johnson, Compliance Department