Award Information

PROCUREMENT SUMMARY

RFP#

Date Submitted: Procurement Process:

Submitted by: Length of Advertising:

Supplier Name: Source Selection Method:

Description: Fair Price Determination:

Agreement Type:

Contract Number:

Contract Category: Submissions Received: 5 Vendors Contacted: 70

Contract Term:

Contract Value: Weight

Contract Options/Renewals: 60%

Source of Funds: 40%

Debarred/Suspended:

SAM Requirement:

BOC Meeting Prepared for:

17,773,911.36$

Bidder/Proposing Business

$17,773,911.36

15,268,294.50$

14,260,933.79$

Score

106.80

Vital Care

CBH

Correct Health

Advance Medical

Place of Business

Atlanta, Geogia

Technical Requirements

Total Cost of Ownership

Blue Bell, Pennsylvania

August 1, 2023

Registration Not Required

No (screen-print on file)

General Funds

2 Additional 1-year terms

Request for Proposals (RFP)July 25, 2023

Inmate Medical Services

First Class Healthcare

Standard (15+) daysAmy Scott

Please Note pricing for First Health above represents final negotiated pricing while other prices represent the original proposed prices.

*Important Price Evaluation Notes The County received 5 responsive and responsible proposals for RFP 2023-022 Inmate Medical Services. Evaluations were conducted based on the Technical Criteria and Cost as defined in the RFP. In addition, a shortlist of the three highest scoring vendors were invited for presentations. First Class Healthcare received the highest technical score. In addition, the Procurement Director negotiated pricing with the Vendor for a three (3) year term in the amount of $ 17,773,911.36 with $5,750,400 for the first year.

Other Important Considerations

Highest Proposal Scoring

Best Value: RFP Evaluation Criteria

18,827,442.19$

104.40

89.10

38.20

41.00

RFP/RFQ Selection Criteria Used in Selection Process

Evaluated Price

15,672,241.50$ Topeka, Kansas

Alpharetta Georgia

Franklin, TN

Evaluation Criteria

No County Businesses Responded

See Proposal Scoring TotalsNot Low Bid Award:

County Business:

Specialty Services

024-2023-00

First Class Healthcare

3 Years

Purchase Order

MEMORANDUM

25 July 2023

Subject: Price Scoring & Negotiation Results

From: Dale Jordan

Initial Scoring of Pricing – see Proposed Pricing & Points Earned – Initial and Final Scoring charts below.

Staffing levels are the highest cost in inmate medical delivery; the higher the level the higher probability of meeting all needs of the inmates and those contracting with the medical service provider. In order to fairly evaluate the price in relation to the staffing level proposed and not reward those who understaff or punish those that proposed higher staffing levels, a series of steps are used in the analysis of the pricing. First, the proposed amounts were adjusted to a cost per number of proposed full time equivalents (FTE).

Example: $6,200,000 proposed price / 23.7 FTEs = $837,163 per FTE

This amount per FTE is then divided by the technical score to arrive at dollars per scope of work compliance factor (bang for the buck).

Example: $’s per FTE / 51.4 = $16,300

This factor was then evaluated, with 40 points awarded to the lowest value and the balance proportionate to the lowest cost factor.

Example: Vital Core had the lowest cost factor and earned 40 points

First Class 11% over Vital Core, First Class was off by 11%, so they earned 89% of 40 points, or 35.6.

Those scores were then used along with the technical scores to determine the short list.

Final Scoring after interview scoring favored First Class Healthcare.

Negotiation – Target Development – see Negotiation Results

70% of the cost assumed to be labor related.

10% assumed profit was removed.

Amount Divided by 23.7 staffing level proposed

Assumed Staffing level 21.3 (Current provider is between 18 & 19.)

Negotiation Targets

Labor Reduction

Balance of Reductions:

Target for Negotiations @ 550 inmates Net Cost Levels

Final Negotiation Results:

Concessions:

Insurance Requirement was: $2 Million per/ $5 Million aggregate

• Is: $1 Million per/ $5 Million aggregate

Medication was: All the responsibility of the provider

• Is shared 50%/50% after $520, 000 in medication provided in one contract year

Final Negotiation Pricing – See Negotiation Results chart below.

Projected Contract Value – See Chart Below

Amounts:

Year One: $5,750,400

Total: $17,773,911.36

Proposed Pricing

Points Earned – Initial and Final Scoring

Year Population Vital Core FirstClass CBH Correct Health Advanced 1 550 4,469,287.00$ 6,140,000.00$ 4,757,229.00$ $4,718,043.88 $5,677,399.00 1 600 5,680,245.00$ 6,698,182.00$ 5,025,144.00$ $4,718,043.88 $5,698,699.00 1 750 7,050,746.00$ 8,372,727.00$ 5,886,189.00$ $5,856,243.50 $6,008,699.00

2 550 4,596,788.00$ 6,324,200.00$ 4,947,516.00$ $4,835,994.98 $6,245,138.90 2 600 5,844,074.00$ 6,899,127.00$ 5,226,120.00$ $4,835,994.98 $6,268,568.90 2 750 7,255,691.00$ 8,623,909.00$ 6,121,632.00$ $6,002,649.58 $6,609,568.90

3 550 4,734,692.00$ 6,513,926.00$ 5,145,420.00$ $4,956,894.86 $6,869,652.79 3 600 6,019,397.00$ 7,106,101.00$ 5,435,160.00$ $4,456,895.00 $6,895,425.79 3 750 7,473,362.00$ 8,882,626.00$ 6,366,492.00$ $6,152,715.82 $7,270,525.79

Yr 1 @Av Pop of 550&600 5,074,766.00$ 6,419,091.00$ 4,891,186.50$ 4,718,043.88$ 5,688,049.00$

Yr 2 @Av Pop of 550&600 5,220,431.00$ 6,611,663.50$ 5,086,818.00$ 4,835,994.98$ 6,256,853.90$

Yr 3 @Av Pop of 550&600 5,377,044.50$ 6,810,013.50$ 5,290,290.00$ 4,706,894.93$ 6,882,539.29$

Totals $15,672,241.50 $19,840,768.00 $15,268,294.50 $14,260,933.79 $18,827,442.19

Number Item Vital Core FirstClass CBH Correct Health Advanced

1 FTE @ 550 21.72 23.7 18.5 18.95 23.7

2 3 Yr Total/FTE (Av $/Emp) 721,558$ 837,163$ 825,313$ 752,556$ 794,407$

3 Tech Score 49.1 51.4 46.6 29.0 30.9

4 FTE/Tech Score 14,691$ 16,300$ 17,720$ 25,991$ 25,684$

5 Low FTE/Tech Score 14,691$ 14,691$ 14,691$ 14,691$ 14,691$

6 Lowest Line 5 -$ 1,609$ 3,029$ 11,299$ 10,993$ 7 % of Lowest 11% 21% 77% 75%

8 % of Points Earned 100.0% 89.0% 79.4% 23.1% 25.2%

9 Price Points Available 40.0 40.0 40.0 40.0 40.0 10 Points Earned 40.0 35.6 31.8 9.2 10.1

11 Technical Points 49.1 51.4 46.6 29.0 30.9 12 Total Initial Points 89.1 87.0 78.3 38.2 41.0

13 Interview Scores 15.3 19.8 16.5 14 Grand Total Points 104.4 106.8 94.8

Negotiation Results

ADP Base Proposed Overage Negotiated Overages Monthly Base Monthly 550 6,140,000$ 930$ 5,700,000$ 140$ 475,000$ 440,000$ 790$ 650 7,256,364$ 930$ 6,506,604$ 140$ 542,217$ 749,760$ 790$ 750 8,372,727$ 930$ 7,313,208$ 140$ 609,434$ 1,059,519$ 790$

Year 2 550 6,324,200$ 930$ 5,871,000$ 144$ 489,250$ 453,200$ 786$ 650 7,474,054$ 930$ 6,701,802$ 144$ 558,483$ 772,252$ 786$ 750 8,623,909$ 930$ 7,532,604$ 144$ 627,717$ 1,091,305$ 786$

Year 3 550 6,513,926$ 930$ 6,047,130$ 149$ 503,928$ 466,796$ 781$ 650 7,698,276$ 930$ 6,902,856$ 149$ 575,238$ 795,420$ 781$ 750 8,882,626$ 930$ 7,758,582$ 149$ 646,548$ 1,124,044$ 781$

Reduction

Projected Contract Value:

Year 1 Year 2 Year 3 Grand Total Base 5,700,000.00$ 5,871,000.00$ 6,047,130.00$ add 30 Over Base 50,400.00$ 51,912.00$ 53,469.36$

5,750,400.00$ 5,922,912.00$ 6,100,599.36$ 17,773,911.36$

Procurement Summary