Award Information

CITY COUNCIL MEETING & PUBLIC HEARING

AUGUST 28, 2023

ALPHARETTA CITY HALL

COUNCIL CHAMBERS

2 PARK PLAZA

6:30 PM

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE TO THE FLAG

4. CONSENT AGENDA

A. City Council Work Session Minutes (Work Session from 8/21/2023) Consideration of approval of the City Council Work Session minutes from the August 21, 2023 City Council Work Session.

B. City Council Meeting Minutes (Meeting of 8/21/2023) Consideration of approval of the City Council meeting minutes from the meeting of August 21, 2023.

C. Alcoholic Beverage License Applications Consideration of approval of the following alcoholic beverage applications:

1. PH-23-AB-19 Jalomane, LLC d/b/a Gourmania 124 Devore Road, Alpharetta, GA 30009 Eating Establishment Consumption on Premises Distilled Spirits, Beer, Wine & Sunday Sales Owner: Jalomane, LLC Registered Agent: Vania Mane

2. PH-23-AB-20 Paramount Hospitality Group, LLC d/b/a South Main Kitchen 9 South Main Street, Alpharetta, GA 30009 Change in Business Ownership Eating Establishment Consumption on Premises Distilled Spirits, Beer, Wine & Sunday Sales Owner: Paramount Hospitality Group, LLC Registered Agent: Franklin James Lalljee

3. PH-23-AB-21 Golden Universe Corporation d/b/a Simon's Chinese Thai and Sushi 3975 Old Milton Parkway, Suite 1, Alpharetta, GA 30005 Eating Establishment Consumption on Premises Beer, Wine & Sunday Sales Owner: Golden Universe Corporation Registered Agent: Michael Boakye-Danquah

5. PUBLIC HEARING

A. CLUP-23-03/Z-23-10 Valor Christian Academy / 4665 Webb Bridge Road Consideration of a comprehensive land use plan amendment and rezoning to allow an ‘Academic School’ in an existing building previously used as a day care center. A comprehensive land use plan amendment is requested from ‘Low Density Residential’ to ‘Public, Institutional, Education’ and a rezoning is requested from AG (Agriculture) to SU (Special Use). The property is located at 4665 Webb Bridge Road and is legally described as being located in Land Lot 163, 1st District, 1st Section, Fulton County, Georgia.

B. Public Hearing on the Fiscal Year 2024 Millage Rate Levy An opportunity for the public to speak on the City of Alpharetta's Fiscal Year 2024 Millage Rate Levy.

6. NEW BUSINESS

A. Fiscal Year 2024 Millage Rate Ordinance

SECOND READING

The first reading occurred during the August 21, 2023 City Council Meeting and Public Hearing.

Consideration of adoption of the City of Alpharetta's Fiscal Year 2024 Millage Rate Ordinance.

B. Fiscal Year 2024 Budget Amendment Ordinance

SECOND READING

The first reading occurred during the August 21, 2023 City Council Meeting & Public Hearing.

Consideration of adoption of the City of Alpharetta's Fiscal Year 2024 Budget Amendment Ordinance.

C. Text Amendments: Ethics Ordinance

SECOND READING

The first reading of this item occurred during the August 21, 2023 City Council Meeting and Public Hearing.

Consideration of adoption of an ordinance to amend Article V of Chapter 2 of The Code of the City of Alpharetta, Georgia, the Code of Ethics and Conduct.

D. Invitation to Bid 24-003: Public Safety Vehicle Purchase Consideration of approval to award ITB 24-003 to Carl Black Buick GMC for purchasing Public Safety thirteen (13) vehicles, approval to have those vehicles upfitted by Dana Safety Supply Inc., and authorization for the Mayor to execute all necessary documents.

E. Request for Proposals 23-117: Facility Assessment for Six Fire Stations Consideration of approval to award RFP 23-117 to Jericho Design Group, LLC for the Facilities Assessment for Renovations of the City's Six Fire Stations with approval of the associated contract and with authorization for the Mayor to execute all necessary documents.

F. Purchase Approval: Microsoft Enterprise Agreement for Software Services with Dell Marketing LP Consideration of approval of the procurement of the Microsoft Enterprise Agreement from Dell Marketing LP for one year, plus two renewal periods that are renewed annually for the amount of $290,479.78 using state contract number 9999-SPD-SPD0000060-0006, and authorize the Mayor to execute all necessary documents.

7. PUBLIC COMMENT

8. REPORTS

9. EXECUTIVE SESSION (IF NECESSARY)

10. ADJOURNMENT

STAFF REPORT

Department: Public Safety

Submitted By: Stephanie Cochran Meeting Date: August 28, 2023

AGENDA ITEM:

Request for Proposals 23-117: Facility Assessment for Six Fire Stations Consideration of approval to award RFP 23-117 to Jericho Design Group, LLC for the Facilities Assessment for Renovations of the City's Six Fire Stations with approval of the associated contract and with authorization for the Mayor to execute all necessary documents.

STAFF RECOMMENDATION:

Approve the award of RFP 23-117 to Jericho Design Group, LLC for the Facilities Assessment for Renovations of the City's Six Fire Stations with approval of the associated contract and with authorization for the Mayor to execute all necessary documents.

BUDGET & PROCUREMENT:

BUDGETED ITEM: YES FISCAL IMPACT: YES

INCLUDED IN CURRENT FY CPTL BUDGET: YES INCLUDED IN CURRENT FY OPRT. BUDGET: NO

TOTAL PROJECT COST: THE TOTAL COST FOR

THIS REQUEST IS $97,500.

APPROPRIATIONS:

ACCOUNT TITLE/NUMBER DOLLAR AMOUNT

Fire Station Facility Assmt / 30131150 -541300 - C2314 $97,500

EXTERNAL FUNDING SOURCES:

ACCOUNT TITLE/NUMBER DOLLAR AMOUNT

. $0.00

ITEM DESCRIPTION:

In January of 2023, at the council retreat, it was discussed to use a portion of the renovation funds to conduct a facilities assessment of the city's fire stations. It was determined at that time to explore the possibilities of conducting assessments at all six fire stations.

Procurement:

In April of 2023, a complete list of requirements was created in preparation for an RFP process in May and June of 2023.

The expectation was to have the consultant identify improvement potential to update and modernize our fire stations within the current footprint, where possible, for each fire station in order to comply with the Clean Station Concept.

Facility expansion may be a consideration where cost and lot space allow. Assessments and recommendations may include architectural and engineering design services to improve the living and working environments; workflow and open floorplan; and building features, including public spaces, officer / non-officer areas, storage and maintenance areas, exterior improvements, etc.

Our intent is that the renovation of the fire stations takes into consideration each site’s physical surroundings, needs of our fire personnel, construction and future maintenance costs, long-term impact, and future management of the facility, and should provide for the Clean Station Concept as well as maintaining functional fire facilities.

The Scope of Work was:

1. Perform an assessment of each fire station, including, but not limited to, current facility uses, systems (HVAC, mechanical, electrical, plumbing, etc.) conditions, and considerations for improvements.

• This may include a meeting with representatives from our project team for assessment of space and needs.

• Identify each fire station’s optimal configuration.

• Programming or gathering and analyzing information about each station and then providing the outcome of the existing conditions along with recommendations for renovations for each fire station in a written document.

2. Meet with the City’s project team to review the assessment. Using our list of possible improvements to various areas of each fire station and based on the consultant’s list of possible design options, determine potential improvements to be included in the next phase.

3. Create initial concept floor plans for each fire station. We are providing our as-built floor plans for each station as part of the documentation for this RFP.

4. Meet with the City’s project team to review concept plans and discuss any revisions needed.

5. Identify costs to renovate each station per the final concept plans.

An RFP Committee was formed, including fire department leaders, firefighters, and Finance. In late April, a draft RFP was written and submitted for final review. On May 15, 2023, the RFP for Facilities Assessment for Renovations of the City's Fire Stations was opened for submissions. We received proposals from seven vendors. Submissions closed on June 15, 2023. The following responses were received on June 15, 2023.

Scores out of 100 are shown in parentheses.

•Jericho Design Group (88.38) •Croft and Associates (83.08) •PGAL, Inc. (77.6) •McMillan Pazdan Smith Architecture (67.44) •Wiley Wilson (63.86)•BrosRomanBraun (53.92) •2WR of Georgia, Inc. (53.72)

A short list was created of the top two vendor proposals. The two remaining vendors were invited to conduct a two-hour presentation to the RFP committee. These presentations were conducted on July 19, 2022. At the conclusion of the presentations, the RFP Committee scored the presentation as well as the cost proposal submitted by the two short-listed firms. After the presentations and cost proposal, out of 200, the scores are shown in parentheses.

•Jericho Design Group (174.38) •Croft and Associates (164.43)

At the conclusion of the presentations and cost proposals, Jericho Design Group was the highest-scoring firm.

References submitted by Jericho Design Group were contacted. Based on submittal, presentation, cost proposal, and references, Jericho stood out from the other vendors as a partner for success.

ALTERNATIVES:

The City Council could reject all bids and direct staff to conduct a new RFP process or remain with our current systems.

ATTACHMENTS:

1. 23-117 City Issued Documents

2. 23-117 Jericho Proposal Documents

3. 23-117 Jericho Design Grp- Fire Stations Assessment Contract Draft

4. 23-117 -Facilities Assess FS Renos-Scoring Summary