Award Information
200 KB Posted
- Attached to
- Provide Workers Compensation Claims Admin.
- Solicitation number
- RP032-22
- Issued by
- Gwinnett County, Georgia
About this file
This is an Award Information document from the Gwinnett County Board of Commissioners' Department of Human Resources for Request for Proposal RP032-22, which solicited workers' compensation claims administration services on an annual contract basis. Six vendors submitted proposals and were evaluated on responsiveness to the RFP (10 points), vendor qualifications and ability to deliver services (35 points), proposed methodology (25 points), references (10 points), and cost (20 points), for a total of 100 points. Davies Claims Solutions, LLC was selected as the recommended vendor with a total score of 88.11 points, significantly outperforming the second-place bidder, Gallagher Bassett Services, Inc., which scored 79.76 points. The contract includes four renewal options, with vendors required to hold pricing firm during each renewal period with annual increases ranging from 1% to 4%.
The cost tabulation reveals pricing structures across multiple service categories, including per-claim fees for new lost-time claims ($895–$950) and medical-only claims ($160–$165), with Davies Claims Solutions proposing a flat annual fee of $133,500. Additional service costs vary by vendor and include hearing representation, consultant medical exams, medical and vocational rehabilitation, managed care programs, installation charges, private investigation services, and miscellaneous fees such as PPO network access and bill review. Davies Claims Solutions' proposal demonstrates competitive pricing across most service categories, with annual increases capped at 3%, making it the most economical option while maintaining strong performance scores across all evaluation criteria.
Text of this file
SCORE TABULATION Page 1 of 1
RP032-22
Provision of Workers' Compensation Claims Administration Services on an Annual Contract Department of Human Resources
Brentwood Services
Administrators, Inc.
(OS)
Charles Taylor TPA (formerly Underwriters
Safety Claims, LLC)
(L)
CorVel Enterprise Comp, Inc.
(OS)
Davies Claims Solutions, LLC
(OS)
Gallagher Bassett Services, Inc.
(OS)
PMA Management Corp.
(OC)
ITEM
# CRITERIA POINTS
ALLOCATED
TOTAL
POINTS
TOTAL
POINTS
TOTAL
POINTS
TOTAL
POINTS
TOTAL
POINTS
TOTAL
POINTS
1 Responsiveness to the Request for Proposal 10 8 6.33 8 9.67 6.33 6
2 Vendor Qualifications/Ability to Deliver Services 35 26.67 26.33 23.67 31.67 23.33 21
3 Proposed Methodology to be Used 25 21.67 20.67 21.67 21.67 24.33 22.67 4 References 10 10 10 10 6.67 10 10
80 66.34 63.33 63.34 69.68 63.99 59.67 5 Cost 20 20 11.36 12.72 18.43 15.77 13.09
TOTAL 100 86.34 74.69 76.06 88.11 79.76 72.76
Recommended Vendor:
Davies Claims Solutions, LLC Attn: Pam Finch 26 Century Boulevard, Suite NT350 Nashville, TN 37214 Phone: 800-322-1276 ext. 2041 pam.finch@us.davies-group.com
SUB-TOTAL
bc mailto:pam.finch@us.davies-group.com
COST TABULATION Page 1 of 1
RP032-22
Provision of Workers' Compensation Claims Administration Services on an Annual Contract Department of Human Resources
Brentwood Services Administrators, Inc.
(OS)
Charles Taylor TPA (formerly Underwriters Safety Claims, LLC)
(L)
CorVel Enterprise Comp, Inc.
(OS)
Davies Claims Solutions, LLC
(OS)
Gallagher Bassett Services, Inc.
(OS)
PMA Management Corp.
(OC)
ITEM # DESCRIPTION COST COST COST COST COST COST
A.1 Workers' Compensation Administrative Services (per claim)
1.1 New Lost Time Claim $895.00 N/B $950.00 N/B $895.00 N/B
1.2 New Medical-Only Claim $165.00 N/B $165.00 N/B $160.00 N/B
A.2 Workers' Compensation Administrative Service (flat fee)
2.1 Flat, Non Auditable ALL INCLUSIVE Annual Fee $125,000 $220,000 N/B $133,500.00 N/B $191,000.00
B Hearing Representation (if not included in base administrative fee) $185/hour Included Included N/A Included N/A
C Consultant Medical Exams (per exam cost) $1,200/exam Paid at vendor invoice amount without markup See 2022 IME/Per Fee Schedule N/A $270/exam $235/exam
D Medical Rehabilitation (per hour basis or per claim fee) $125/hour $95/hour plus mileage $131/hour N/A $105/hour $103/hour E Vocational Rehabilitation (per hour basis or per claim fee) $175/hour $250/hour $175/hour N/A $105/hour $103/hour F Managed Care Program (per hour basis or per claim fee) allocated loss expense per service Included $164/hour N/A $325/claim (per 30 days) $9.50/bill
G Managed Care Program (per hour basis or per claim fee) $175/hour Paid at vendor invoice amount without markup N/A N/A- fees based on needs $140/hour $135/hour
H Full Installation Charges (Flat Fee) $5,000 conversion plus $200/open indemnity claim $1,500 $10,600 N/A $36,580 for year 1 only $5,000 annual fee
I Private Investigation Services (hourly) $850/day or $300/hour plus time and expense
Paid at vendor invoice amount without markup Pass through N/A $85/hour $103 per hour
J Miscellaneous Charges:
Affiliated PPO network Access Fees No charge for PPO network access. Bill Review is $8.50/bill and 28% of savings
Included in 30% of savings below SFS/UCR 27% of savings N/A N/A N/A
Banking Fees Included Included 1 account included. Additional accounts $1,060/account N/A Included N/A
Customized Report Generation Fees $175/hour Included Included N/A N/A $95/hour Underwriting Charges N/A Included N/A N/A N/A N/A
Other Fees Record only claims: $25/claim
Account Administration: $5,000 Early Exit Fee from Contract: $5,000
Included N/A N/A $8,750 Administration & Data
Management / $8.50/bill review to fee schedule/UCR/All other savings 27%
N/A
3% increase Yes 3.5% or CPI 1% increase to flat fee only 3.5% increase Yes 3% increase 4% increase 3.5% or CPI 2% increase to flat fee only 3.5% increase Yes 3% increase 4% increase 3.5% or CPI 2% increase to flat fee only 3.5% increase Yes 3% increase 4% increase 3.5% or CPI 2% increase to flat fee only 3.5% increase 3% increaseWill vendor hold pricing firm? Renewal Option Four
Will vendor hold pricing firm? Renewal Option One Will vendor hold pricing firm? Renewal Option Two
Will vendor hold pricing firm? Renewal Option Three bc
| 20221101155113117.pdf |
| RP032-22 Score Tab.pdf |
| Sheet1 |
| RP032-22 Cost Tab.pdf |
| Sheet1 |
Other files
| File | Type | Posted |
|---|---|---|
| RP032-22 Ad1 | — | |
| RP032-22 RFP | — |
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