Award Information
133 KB Posted
- Attached to
- Musical Instrument Cleaning & Sanitizing
- Solicitation number
- 23-021-085
- Issued by
- Georgia
About this file
This is a Notice of Intent to Award issued by the Fayette County Public Schools Purchasing Department in Georgia for musical instrument cleaning and sanitizing services (RFP 23-021-085). The solicitation sought proposals for cleaning and sanitizing musical instruments for the school district. The award was made to Big Note Music, located at 17 Rowland Springs Court NE, Cartersville, Georgia 30121. The contract term is through June 30, 2024, with four additional renewal terms extending through June 30, 2028. The notice was issued on May 1, 2023, and indicates that final approval may be required from the Superintendent pending the solicitation's dollar value. Project coordination for ordering and delivery will be managed by Dan Lane, Fine Arts Coordinator, and Kristen Hatten, Fine Arts Assistant.
Big Note Music was selected with a total cost of $40,120.00 and an evaluation score of 46. The company competed against four other respondents: Art's Music Shop, Inc. ($75,771.00, score 47); Bill Smith Music ($61,028.00, score 40); KRX Cleaning Services ($13,350.00, score 11); and Music & Arts ($140,538.00, score 42). Although Art's Music Shop achieved a slightly higher evaluation score of 47, Big Note Music was selected as the award recipient, indicating that factors beyond cost and evaluation score influenced the final selection. Matthew D. Roberts, Purchasing Manager, manages contract and solicitation inquiries, while the Finance Department's Accounts Payable section handles billing and invoicing matters.
Text of this file
Fayette County Public Schools Purchasing Department
205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214
(770) 460-3535 ext. 1043 or purchasing@fcboe.org
Notice of Intent to Award Musical Instument Cleaning & Sanitizing (RFP 23-021-085)
May 1, 2023
The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.
The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent as required by policy.
Selected Respondent:
Big Note Music 17 Rowland Springs Ct. NE Cartersville, GA 30121
Award Term:
Through June 30, 2024 with four (4) additional terms (June 30, 2028)
The following staff may be contacted for more information:
For project coordination including ordering and delivery:
Dan Lane, Fine Arts Coordinator lane.daniel@fcboe.org
Kristen Hatten, Fine Arts Assistant 770-460-3990 or hatten.kristin@fcboe.org
For contract/solicitation questions:
Matthew D. Roberts, Purchasing Manager 770-460-3535 ext. 1043 or roberts.matthew@fcboe.org
For accounts payable or billing information:
Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org
Attachments:
Tabulations mailto:purchasing@mail.fcboe.org mailto:lane.daniel@fcboe.org mailto:hatten.kristin@fcboe.org mailto:roberts.matthew@mail.fcboe.org mailto:invoices.finance@mail.fcboe.org
Tabulations (RFP 23-021-085)
15/3/2023 16:02:22
Respondent Total Cost Evaluation Score Art's Music Shop, Inc. $75,771.00 47 Big Note Music $40,120.00 46 Bill Smith Music $61,028.00 40 KRX Cleaning Services $13,350.00 11 Music & Arts $140,538.00 42
| Intent to Award (RFP 23-021-085) |
| Tabulations (RFP 23-021-085) |
Other files
| File | Type | Posted |
|---|---|---|
| RFP Document | — |
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