Award-Final-Signed_Redacted.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 73

589-20-3-7317-0050

NNG15SD34B

See Block 31c 36C10B20F0319 36C10B20Q0392

William.Freer@va.gov 3pm EST

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X 100

X

541519

150 Employees

N/A

X

See Delivery Schedule Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

Department of Veterans Affairs

Financial Services Center PO Box 149971 Austin TX 78714-8971

VISN 15 Hyperconverged Virtual Infrastructure

Contract Specialist: William Freer email: William.Freer@va.gov

Contracting Officer: Peter Lewandowski email: Peter.Lewandowski@va.gov

See Section B.4 Price Schedule and B.5, Product Description Type of Contract: Firm-Fixed Price

PO:

$1,510,268.99

X

NNG15SD34B 36C10B20F0319

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

B.3 CONTRACT ADMINISTRATION DATA

B.4 PRICE SCHEDULE

B.5 PERFORMANCE WORK STATEMENT (PWS)

ADDENDUM A ADDITIONAL VA REQUIREMENTS, CONSOLIDATED

ADDENDUM B VA INFORMATION AND INFORMATION SYSTEM

SECURITY/PRIVACY LANGUAGE

C.1 NASA SEWP V RFQ INTRODUCTORY LANGUAGE

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-7 OPTION FOR INCREASED QUANTITY - SEPARATELY PRICED LINE ITEM

(MAR 1989)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND

COMPLIANCE (JUL 2018) (DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 852.246-71 REJECTED GOODS (OCT 2018)

C.11 852.247-71DELIVERY LOCATION (OCT 2018)

C.12 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 71

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212.

If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink-wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing license and commercial software and/or data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address license or commercial software and/or data shall not be included or made a part of the Contract/Order.

Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer.

Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

(1) Definitions.

ownership rights to deliver license, software maintenance and support of the computer software contractor is a reseller and not the Licensor, the contractor remains responsible for performance under this order.

cited in the Schedule of Supplies/Services.

process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

(e) providing assistance for the software via the telephone, email, a website or otherwise.

(f) functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

(g) to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2) Software License

(a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work

Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

(b) The Government may use the software in a networked environment.

(c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

(d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3) Software Maintenance and Technical Support

(a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this contract or order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received the contractor is neither authorized nor permitted to renew any of the previously furnished services.

(b) The contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

(c) Any telephone support provided by contractor shall be at no additional cost.

(d) The contractor shall provide all maintenance services in a timely manner in accordance

Statement/Product Description. However, prolonged delay (exceeding 2 business days) in on the contractor (e.g., www.ppirs.gov).

(e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4) Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such cod of the contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5) Manuals and Publications. Upon Government request, the contractor shall furnish the most current version of the user manual and publications for all products/services provided under this contract or order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Minburn Technology Group- Kim Bergin 10113 Minburn St.

Great Falls, VA 22066

b. GOVERNMENT: Contracting Officer 36C10B, Peter Lewandowski Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown, NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon acceptance of deliverables set forth in B.4, Price

Schedule.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.4 PRICE SCHEDULE

Base Period- Period of Performance-

90 Days Delivery and installation, 12 Months Maintenance

Contract Line Item Number

(CLIN)

CLIN Description QTY Unit Unit Price Total Price

Project Management

In accordance with (IAW) PWS Section 5.1

LOT

(LO)

0001AA

Contractor Project Management Plan

(CPMP)

IAW PWS Section 5.1.1

1 LO

0001AB

Monthly Progress Reports

IAW PWS Section 5.1.2

Each

(EA)

0001AC

Business Associate Agreement

IAW PWS Section 6.2

1 EA

0001AD

Contractor Staff Roster

IAW PWS Section 6.2.2

0001AE

Proof of Entitlement

IAW PWS Attachment A

All Hardware, Software, Licenses, Applications and Maintenance for

Columbia, MO

IAW PWS Section 5.2,

5.2.1.1 & 5.6

1 LO

All Hardware, Software, Licenses, Applications

Kansas City, MO

5.2.1.2 & 5.6

1 LO

All Hardware, Software, Licenses, Applications

Marion, IL

5.2.1.3 & 5.6

1 LO

All Hardware, Software, Licenses, Applications and Maintenance for St.

Louis, MO

5.2.1.4 & 5.6

All Hardware, Software, Licenses, Applications

Wichita, KS

5.2.1.5 & 5.6

1 LO

Backup Appliances

IAW PWS Section 5.2.2

5 LO

Fabric Interconnects

IAW PWS Section 5.2.3

Network Switches

IAW PWS Section 5.2.4

10 EA

Installation, Configuration and Setup

IAW PWS Section 5.3

0010AA

Technical Documentation

0010AB

Licensed Toolkits

0010AC

Post Installation/Physical to Virtual Migration

Report

Maintenance and Support of provided solution

12 MO

PoP shall be 12 months from Acceptance of the provided solution.

IAW PWS Section 5.6

Training

IAW PWS Section 5.5

Base Period Total

Option Period One- If Exercised- Period of Performance shall be 12-months from expiration of base period.

CLIN CLIN Description QTY Unit Unit Price Total Price

Continued Maintenance for Columbia, MO

Continued Maintenance for Kansas City, MO

Continued Maintenance for Marion, IL

Continued Maintenance for St. Louis, MO

IAW PWS Section 5.6

1 LO

Continued Maintenance for Wichita, KS

Proof of Entitlement

IAW PWS Attachment A

Option Period One Total

Option Period Two- If Exercised- Period of Performance shall be 12-Months from expiration of Option Period One.

CLIN CLIN Description QTY Unit Unit Price Total Price

Continued Maintenance for Kansas City, Continued Maintenance for Marion, IL

Continued Maintenance for St. Louis, Continued Maintenance for Wichita, KS

2006 Proof of Entitlement 1 EA

Option Period Two Total

Option Period Three- If Exercised- Period of Performance shall be 12-Months from expiration of Option Period Two.

CLIN CLIN Description QTY Unit Unit Price Total Price

3006 Proof of Entitlement 1 EA

Option Period Three Total

Option Period Four- If Exercised- Period of Performance shall be 12-Months from expiration of Option Period three

CLIN CLIN Description QTY Unit Unit Price Total Price

4006 Proof of Entitlement 1 EA

Option Period Four Total

Grand Total (Base and Options)

B.5 PERFORMANCE WORK STATEMENT (PWS)

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network (VISN) 15, Department of Healthcare Technology Management (HTM) has a requirement for a hyperconverged infrastructure (HCI) and backup solution. The HCI solution shall create a fully virtualized environment for current and future medical applications maintained by HTM. This effort will allow HTM to store patient care information in a redundant, High Availability (HA) system capable of fault tolerance that is compliant with contingency planning regulations. This environment will be used to provide consolidated management and increased capabilities and performance for Biomedical applications. The backup solution shall provide data protection and reliability for hyperconverged infrastructure snapshots and data storage backups.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541-3549, 2.

3. Federal Information Processing Standards (FIPS) Publication 140-

4. FIPS Pub 199. Standards for Security Categorization of Federal Information and

Information Systems, February 2004

5. FIPS Pub 200, Minimum Security Requirements for Federal Information and

Information Systems, March 2016

6. FIPS Pub 201- of Federal Employees and

7. 10 U.S.C. § 2224, "Defense Information Assurance Program"

8. Carnegie Mellon Software Engineering Institute, Capability Maturity Model®

Integration for Development (CMMI-DEV), Version 1.3 November 2010; and Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Acquisition (CMMI-ACQ), Version 1.3 November 2010

9.

10. Public Law 109-461, Veterans Benefits, Health Care, and Information Technology

Act of 2006, Title IX, Information Security Matters 11.

12.

http://www.va.gov/vapubs/

13. VA Handbook 0710, Personnel Security and Suitability Security Program, May 2, 2016, http://www.va.gov/vapubs

14. VA

15.

16. Office of Management and Budget (OMB) Circular A-

Information a

17.

18. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

19. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18, 2017

20. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

21. Security

22.

23.

24. VA Handbook 650

25.

26. VA Handbook 6500.5, 27.

28.

29. OIT Process Asset Library (PAL), https://www.va.gov/process/ . Reference Process

Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp

30. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

31.

15, 2014

32.

33.

34. VA Directive 6300, Records and Information Management, February 26, 2009

35. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

36. NIST SP 800-37 Rev 1, Guide for Applying the Risk Management Framework to

Federal Information Systems: a Security Life Cycle Approach, June 5, 2014

37. NIST SP 800-53 Rev. 4, Security and Privacy Controls for Federal Information

Systems and Organizations, January 22, 2015 38.

39. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12)

Program, October 26, 2015

40. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12)

Program, March 24, 2014

41. OMB Memorandum M-06-18, Acquisition of Products and Services for

Implementation of HSPD-12, June 30, 2006

42. OMB Memorandum 04-04, E-Authentication Guidance for Federal Agencies, December 16, 2003

43. OMB Memorandum 05-24, Implementation of Homeland Security Presidential

Directive (HSPD) 12 Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

44. OMB memorandum M-11- ntation of Homeland Security Presidential Directive (HSPD) 12 Policy for a Common Identification Standard for Federal Employees and Contractors, February 3, 2011

45. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

46. Federal Identity, Credential, and Access Management (FICAM) Roadmap and Implementation Guidance, December 2, 2011

47. NIST SP 800-116 Rev 1, Guidelines for the Use of Personal Identity Verification (PIV) Credentials in Facility Access, June 2018

48. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

49. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, Digital Identity Guidelines, June

50. NIST SP 800-157, Guidelines for Derived PIV Credentials, December 2014

51. NIST SP 800-164, Guidelines on Hardware-Rooted Security in Mobile Devices

(Draft), October 2012

52. Draft National Institute of Standards and Technology Interagency Report (NISTIR)

7981 Mobile, PIV, and Authentication, March 2014

53. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland

Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

54. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

55.

Sys https://www.voa.va.gov/DocumentView.aspx?DocumentID=4846

56. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.2, Federal Interagency Technical Reference Architectures, Department of Homeland Security, June 19, 2017, https://www.dhs.gov/sites/default/files/publications/TIC_Ref_Arch_v2.2_2017.pdf

57. OMB Memorandum M-08- (TIC), November 20, 2007

58. OMB Memorandum M-08- System Infrastructure, August 22, 2008

59. VA Memorandum, VAIQ #7497987, Compliance Electronic Product Environmental Assessment Tool (EPEAT) IT Electronic Equipment, August 11, 2014 (reference Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

60. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110 140), December 19, 2007

61. Section 104 of the Energy Policy Act of 2005, (Public Law 109 58), August 8, 2005 62.

63. - 64.

65. VA Handb 66.

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

67. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103 68.

Credentials for Feder 7614373) July 9, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

69.

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 70.

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 71.

https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371 72.

https://www.voa.va.gov/DocumentView.aspx?DocumentID=4411 73.

https://www.voa.va.gov/DocumentView.aspx?DocumentID=4412 74.

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

3.0 SCOPE OF WORK

The Contractor shall provide a hyperconverged infrastructure and backup solution to include hardware, software, installation, maintenance, warranty, training and applications for the following five facilities within VISN 15:

1. Harry S. Truman Memorial Vetera

2. Kansas City VA Medical Center in Kansas City, MO

3. Marion VA Medical Center in Marion, IL

4. VA St. Louis Health Care System in St. Louis, MO

5. Robert J. Dole VA Medical Center in Wichita, KS

The Contractor is responsible for the complete installation of the equipment and must bring the systems into an operational ready state as verified by the Office of Information and Technology (OIT) and Veterans Integration Service Network (VISN 15).

Delivery of all hardware and software is due 90 days after award for all sites.

The Contractor shall migrate three existing physical servers at each contracted site to virtual machines and shall confirm with VA Biomed Points of Contact (POCs) that each migrated system is fully functional. These systems shall be identified by the POCs at each relevant site.

3.1 CONTRACT TYPE

This is a Firm Fixed Price contract.

4.0 PERFORMANCE DETAILS

4.1 PERFORMANCE PERIOD

Delivery and installation of the hardware and software shall be within 90 days after receipt of award followed by 12 months of maintenance and support and 4, 12-month Option Periods for continued maintenance and support if exercised.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

There are 10 Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

New Year's Day January 1

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

4.2 PLACE OF PERFORMANCE

The locations of performance shall be the VISN 15 medical facilities detailed below.

Table 1 - VISN 15 Facilities

Facility ID Facility Facility Name Address

CMO,

589A4

Columbia, MO Hospital

800 Hospital Drive

Columbia, MO 65201-5297

KAN, 589 Kansas City, MO Kansas City VA Medical Center 4801 Linwood Boulevard

Kansas City, MO 64128

MAR,

657A5

Marion, IL Marion VA Medical Center 2401 West Main Street

Marion, IL 62959

STL, 657 St. Louis, MO VA St. Louis Health Care System

915 North Grand Blvd.

Saint Louis, MO 63106

1 Jefferson Barracks Drive

Saint Louis, MO 63125

WIC,

589A7

Wichita, KS Robert J. Dole VA Medical Center 5500 E. Kellogg

Wichita, KS 67218

4.3 TRAVEL

The Government anticipates travel under this effort to perform tasks associated with the installation/ deployment at each site. Include all estimated travel costs in your firm-fixed price line items. These costs will not be directly reimbursed by the Government. A majority of the installation efforts should be virtual.

Only racking and initial cabling and powering up the equipment should need to be completed on site.

5.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall provide a complete solution. The Contractor is responsible for the complete installation of the equipment and must bring the systems into an operational ready state. The contractor shall also attend virtual program-related meetings or conferences on WebEx or Zoom through the period of performance.

The Contractor shall provide the following:

5.1 PROJECT MANAGEMENT

5.1.1 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the should take the form of both a narrative and graphic format that displays the schedule, milestones, risks and resource support, including a detailed implementation plan for each site.

The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PWS. The initial baseline CPMP shall be concurred upon by Primary and Lead POC's at the relevant site and updated throughout the PoP by the contactor.

Deliverable:

A. Contractor Project Management Plan (CPMP)

5.1.2 REPORTING REQUIREMENTS

Biomedical Engineer (BME), and Primary and Lead POCs at the relevant site with Monthly Progress Reports in electronic form in Microsoft Word, Excel, or PDF formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding month.

The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

The Contractor shall host, at a minimum, bi-weekly coordination calls with the COR, CO, VISN 15 BME, and Primary and Lead POC's at the relevant site. During this call the Contractor shall go over open trouble ticket statuses, upcoming platform changes, recurring maintenance scheduled, and other topics critical to the systems overall successful operation. As necessary the Contractor shall coordinate additional clinical and technical staff attend these meetings to perform training and/or advise VISN 15 staff on platform updates/changes needing VA decision-making.

A. Monthly Progress Reports

5.2 HYPERCONVERGED INFRASTRUCTURE HARDWARE, SOFTWARE,

LICENSES, AND APPLICATIONS

The Contractor shall provide a hyperconverged infrastructure solution to include Hardware, Software, Licenses, and Applications, installation, maintenance, warranty, and training for each site. A Bill of Materials shall be provided for each site delivered outlining all items provided in

A. Hardware, Software, Licenses, and Applications for Each Site

5.2.1 HYPERCONVERGED CLUSTERS BY LOCATION

5.2.1.1

The Hyperconverged cluster is comprised of nine nodes and shall meet the requirements defined in the table below.

Table 2 Hospital

Category Minimum Server System Specifications

Processor

Intel 6248, or equivalent, with the following salient characteristics:

Server shall contain a minimum of two populated central processing unit (CPU) sockets.

Each CPU shall have a minimum of 20 physical cores.

Provided CPUs shall have a minimum standard core clock speed of 2.5 gigahertz (GHz).

Server shall contain a minimum of 27.5-megabyte (MB) Level 3 (L3) Cache per socket.

Server shall use CPUs that are virtualization aware, fully supported by VMware ESXi 6.x, and support the Virtualization Technology (VT)-x or Advanced Micro Dynamics-virtualization (AMD-V) extensions.

Memory (RAM)

Server shall use memory modules of all the same type and size.

Server shall contain a minimum of 384 gigabytes (GB) of usable random-access memory

(RAM).

Server shall use memory that is compatible with CPU with full error correction capability including error-correcting code (ECC).

Standard Performance Evaluation Corporation (Spec) CPU2006 Integer Rate Base value >= 1900

Server memory shall match operational CPU and bus speed requirements to meet the Performance Benchmark requirement.

Provided RAM shall have an operational speed of 2666 megahertz (MHz).

Storage

Quantity of 10 8TB 12G Serial Attached SCSI(SAS) 7.2K revolutions per minute (RPM) large form factor (LFF) hard disk drive (HDD)

Quantity of one 3.2TB 2.5in Enterprise Performance 12G SAS solid-state drive (SSD)

Quantity of one 240GB 2.5-inch Enterprise Value 6G Serial Advanced Technology Attachment (SATA) SSD

Quantity of one 240GB SATA M.2

Connectivity Solution aggregation devices shall support 40GB/25GB/1GB as well as Fiber Channel over Ethernet (FCOE) and 16GB Fiber Channel with storage area network (SAN) Zoning capability.

Flexibility The proposed platform shall support the replacement of a failed server by transferring the server identity/parameters to the new server through the server management software without additional server-specific configuration.

Power Power supplies shall offer N+1 redundancy.

Power supplies shall support input voltage ranging from 110-208V.

Cooling Fan Cooling Fan Server system shall have N+1 redundant cooling fans.

Out-of-Band (OOB) Management

Server shall contain and be licensed for remote command-line and console-level access using dedicated OOB network interface.

OOB Management interface shall use secure Internet Protocol (IP)-based remote management that complies with all VA security requirements.

OOB Management shall be able to remotely power on/off/reset server.

OOB management connection shall permit the remote connection of ISO files and optical media using dedicated OOB network interface.

OOB Management shall provide for remote keyboard, video, and mouse (KVM) access to the server system using dedicated OOB network interface.

OOB Management shall integrate with existing VA Active Directory for administrator authentication.

OOB Management shall support sending Simple Network Management Protocol (SNMP) and simple mail transport protocol (SMTP) e-mail alerts during critical system events.

Server Hardware Vendor Support

Server hardware and software shall provide mission-critical level support and shall include 24x7 coverage 365 days/year.

Server support shall provide less than one-hour initial engineer-level response time.

Server support shall provide four-hour on-site response time for emergency dispatches and a maximum eight-hour time to repair or replace.

Support level and coverage period is for a 12-month period following acceptance and four 12-month option periods, if exercised.

Server support shall provide "Keep your hard drive"; all storage drives are kept by VA in the event of warranty/service replacement.

Hardware Management Software

Server shall provide hardware management software using agent or agent-less server management tool accessible through SNMP.

Hardware management software shall provide monitoring of hardware events including exceptions, diagnostics, and failures, shall be exposed through SNMP with documented Management Information Base (MIBs) (Automated Notification).

Support level and coverage period is for a 12-month period following acceptance and four 12-month option periods, if exercised.

Installation

The Contractor shall provide on-site installation services to complete installation of all systems under this procurement.

Installation shall include mounting of all systems, verifying storage connectivity to comply with vendor documented best practices for high availability and remote access management devices.

The Contractor performing the installation shall be certified by the proposed original equipment manufacturer (OEM) to perform the installation and configuration of services.

The cost of travel for Contractor personnel for installation of the storage systems shall be included in the cost of the server system line items.

Replication The Contractor shall use replication factor 3.

5.2.1.2 KANSAS CITY VA MEDICAL CENTER

The Hyperconverged cluster is comprised of six nodes and shall meet the requirements defined in the table below.

Table 3 Hyperconverged cluster requirements for Kansas City VA Medical Center

Category Minimum Server System Specifications

Processor

Intel 6248, or equivalent, with the following salient characteristics:

Server shall contain a minimum of two populated CPU sockets.

Each CPU shall have a minimum of twenty physical cores.

Provided CPUs shall have a minimum standard core clock speed of 2.5 GHz.

Server shall contain a minimum of 27.5MB L3 Cache per socket.

Server shall use CPUs that are virtualization aware, fully supported by VMware ESXi 6.x, and support the VT-x or AMD-V extensions.

Memory (RAM)

Server shall use memory modules of all the same type and size.

Server shall contain a minimum of 384GB of usable RAM.

Server shall use memory that is compatible with CPU with full error correction capability including ECC.

Spec CPU2006 Integer Rate Base value >= 1900

Server memory shall match operational CPU and bus speed requirements to meet the Performance Benchmark requirement.

Provided RAM shall have an operational speed of 2666MHz.

Storage

Quantity of seven 8TB 12G SAS 7.2K RPM LFF HDD

Quantity of one 3.2TB 2.5in Enterprise Performance 12G SAS SSD

Quantity of one 240GB 2.5-inch Enterprise Value 6G SATA SSD

Quantity of one 240GB SATA M.2

Connectivity Solution aggregation devices shall support 40GB/25GB/1GB as well as FCOE and 16gb Fiber Channel with SAN Zoning capability.

Flexibility The proposed platform shall support the replacement of a failed server by transferring the server identity/parameters to the new server through the server management software without additional server configuration.

External Storage Interface

System shall include a minimum of four (4) 10GBASE-SR network interfaces supporting iSCSI offload. Each interface shall be populated with a 10GBASE-SR SFP module.

All Ethernet connections must support and be licensed to use IEEE 802.3ad Link Aggregation Control Protocol (LACP), and IEEE 802.1q VLAN tagging.

Power Power supplies shall offer N+1 redundancy

110-208V input voltage on power supplies

Cooling Fan Cooling Fan Server system shall have N+1 redundant cooling fans.

OOB Management

Server shall contain and be licensed for remote command-line and console-level access using dedicated OOB network interface.

OOB Management interface shall use secure IP-based remote management that complies with all VA security requirements.

OOB Management shall be able to remotely power on/off/reset server.

OOB management connection shall permit the remote connection of ISO files and optical media using dedicated OOB network interface.

OOB Management shall provide for remote KVM access to the server system using dedicated OOB network interface.

OOB Management shall integrate with existing VA Active Directory for administrator authentication.

OOB Management shall support sending SNMP and SMTP e-mail alerts during critical system events.

Server Hardware Vendor Support

Server hardware and software shall provide mission-critical level support shall include 24x7 coverage 365 days/year.

Server support shall provide less than one-hour initial engineer-level response time.

Server support shall provide four-hour on-site response time for emergency dispatches and a maximum eight-hour time to repair or replace.

Server support shall be provided for a 12-month period following acceptance and four 12-month option periods, if exercised.

Server support shall provide "Keep your hard drive"; all storage drives are kept by VA in the event of warranty/service replacement.

Hardware Management Software

Server shall provide hardware management software using agent or agent-less server management tool accessible through SNMP.

Hardware management software shall provide monitoring of hardware events including exceptions, diagnostics, and failures, shall be exposed through SNMP with documented MIBs (Automated Notification).

Support level and coverage period is for a 12-month period following acceptance and four 12-month option periods, if exercised

Installation

The Contractor shall provide on-site installation services to complete installation of all systems under this procurement.

Installation shall include mounting of all systems, verifying storage connectivity to comply with vendor documented best practices for high availability and remote access management devices.

The Contractor performing the installation shall be certified by the proposed OEM to perform the installation and configuration of services.

The cost of travel for Contractor personnel for installation of the storage systems shall be

5.2.1.3 MARION VA MEDICAL CENTER

The Hyperconverged cluster is comprised of four nodes and shall meet the requirements defined in the table below.

Table 4 Hyperconverged cluster requirements for Marion VA Medical Center

Category Minimum Server System Specifications

Processor

Intel 6248, or equivalent, with the following salient characteristics:

Server shall contain a minimum of two populated CPU sockets.

Each CPU shall have a minimum of twenty physical cores.

Provided CPUs shall have a minimum standard core clock speed of 2.5 GHz.

Server shall contain a minimum of 27.5MB L3 Cache per socket.

Server shall use CPUs that are virtualization aware, fully supported by VMware ESXi 6.x, and support the VT-x or AMD-V extensions.

Memory (RAM)

Server shall use memory modules of all the same type and size.

Server shall contain a minimum of 512GB of usable RAM.

Server shall use memory that is compatible with CPU with full error correction capability including ECC.

Spec CPU2006 Integer Rate Base value >= 1900

Server memory shall match operational CPU and bus speed requirements to meet the Performance Benchmark requirement.

Provided RAM shall have an operational speed of 2666MHz.

Storage

Quantity of six 8 TB 12G SAS 7.2K RPM LFF HDD

Quantity of one 3.2TB 2.5in Enterprise Performance 12G SAS SSD

Quantity of one 240GB 2.5-inch Enterprise Value 6G SATA SSD

Quantity of one 240GB SATA M.2

Connectivity Solution aggregation devices shall support 40GB/25GB/1GB as well as FCOE and 16gb Fiber Channel with SAN Zoning capability.

Flexibility The proposed platform shall support the replacement of a failed server by transferring the server identity/parameters to the new server through the server management software without additional server configuration.

External Storage Interface

System shall include a minimum of four 10GBASE-SR network interfaces supporting iSCSI offload. Each interface shall be populated with a 10GBASE-SR SFP module.

All Ethernet connections must support and be licensed to use IEEE 802.3ad LACP, and IEEE 802.1q VLAN tagging.

Power Power supplies shall offer N+1 redundancy.

110-208V input voltage on power supplies.

Cooling Fan Cooling Fan Server system shall have N+1 redundant cooling fans.

OOB Management

Server shall contain and be licensed for remote command-line and console-level access using dedicated OOB network interface.

OOB Management interface shall use secure IP-based remote management that complies with all VA security requirements.

OOB Management shall be able to remotely power on/off/reset server.

OOB management connection shall permit the remote connection of ISO files and optical media using dedicated OOB network interface.

OOB Management shall provide for remote keyboard, video, and mouse (KVM) access to the server system using dedicated OOB network interface.

OOB Management shall integrate with existing VA Active Directory for administrator authentication.

OOB Management shall support sending SNMP and SMTP e-mail alerts during critical system events.

Server Hardware Vendor Support

Server hardware and software shall provide mission-critical level support shall include 24x7 coverage 365 days/year.

Server support shall provide less than 1-hour initial engineer-level response time.

Server support shall provide 4-hour on-site response time for emergency dispatches and a maximum 8-hour time to repair or replace.

Server support shall be provided for a 12-month period following acceptance and four 12-month option periods, if exercised

Server support shall provide "Keep your hard drive"; all storage drives are kept by VA in the event of warranty/service replacement.

Hardware Management Software

Server shall provide hardware management software using agent or agent-less server management tool accessible through SNMP.

Hardware management software shall provide monitoring of hardware events including exceptions, diagnostics, and failures, shall be exposed through SNMP with documented Management Information Base MIBs (Automated Notification).

Support level and coverage period is for a 12-month period following acceptance and four 12-month option periods, if exercised

Installation

The Contractor shall provide on-site installation services to complete installation of all systems under this procurement.

Installation shall include mounting of all systems, verifying storage connectivity to comply with vendor documented best practices for high availability and remote access management devices.

The Contractor performing the installation shall be certified by the proposed OEM to perform the installation and configuration of services.

The cost of travel for Contractor personnel for installation of the storage systems shall be

5.2.1.4 VA ST. LOUIS HEALTH CARE SYSTEM

The Hyperconverged cluster is comprised of fourteen nodes and shall meet the requirements defined in the table below.

Table 5 Hyperconverged Cluster requirements for VA St. Louis Health Care System.

Category Minimum Server System Specifications

Processor

Intel 6248, or equivalent, with the following salient characteristics:

Server shall contain a minimum of two populated CPU sockets.

Each CPU shall have a minimum of twenty physical cores.

Provided CPUs shall have a minimum standard core clock speed of 2.5 GHz.

Server shall contain a minimum of 27.5MB L3 Cache per socket.

Server shall use CPUs that are virtualization aware, fully supported by VMware ESXi 6.x, and support the VT-x or AMD-V extensions.

Memory (RAM)

Server shall use memory modules of all the same type and size.

Server shall contain a minimum of 384GB of Usable RAM.

Server shall use memory that is compatible with CPU with full error correction capability including ECC.

Spec CPU2006 Integer Rate Base value >= 1900

Server memory shall match operational CPU and bus speed requirements to meet the Performance Benchmark requirement.

Provided RAM shall have an operational speed of 2666MHz.

Storage

Quantity of ten 8 TB 12G SAS 7.2K RPM LFF HDD

Quantity of one 3.2TB 2.5in Enterprise Performance 12G SAS SSD

Quantity of one 240GB 2.5-inch Enterprise Value 6G SATA SSD

Quantity of one 240GB SATA M.2

Connectivity Solution aggregation devices shall support 40GB/25GB/1GB as well as FCOE and 16gb Fiber Channel with SAN Zoning capability.

Flexibility The proposed platform shall support the replacement of a failed server by transferring the server identity/parameters to the new server through the server management software without additional server configuration.

External Storage Interface System shall include a minimum of four 10GBASE-SR network interfaces supporting iSCSI offload. Each interface shall be populated with a 10GBASE-SR SFP module

All Ethernet connections must support and be licensed to use IEEE 802.3ad LACP, and IEEE 802.1q VLAN tagging.

Power Power supplies shall offer N+1 redundancy.

110-208V input voltage on power supplies.

Cooling Fan Cooling Fan Server system shall have N+1 redundant cooling fans.

OOB Management

Server shall contain and be licensed for remote command-line and console-level access using dedicated OOB network interface.

OOB Management interface shall use secure IP-based remote management that complies with all VA security requirements.

OOB Management shall be able to remotely power on/off/reset server.

OOB management connection shall permit the remote connection of ISO files and optical media using dedicated OOB network interface.

OOB Management shall provide for remote KVM access to the server system using dedicated OOB network interface.

OOB Management shall integrate with existing VA Active Directory for administrator authentication.

OOB Management shall support sending SNMP and SMTP e-mail alerts during critical system events.

Server Hardware Vendor Support

Server hardware and software shall provide mission-critical level support shall include 24x7 coverage 365 days/year.

Server support shall provide less than one-hour initial engineer-level response time.

Server support shall provide four-hour on-site response time for emergency dispatches and a maximum eight-hour time to repair or replace.

Server support shall be provided for a 12-month period following acceptance and four 12-month option periods, if exercised.

Server support shall provide "Keep your hard drive"; all storage drives are kept by VA in the event of warranty/service replacement.

Hardware Management Software

Server shall provide hardware management software using agent or agent-less server management tool accessible through SNMP.

Hardware management software shall provide monitoring of hardware events including exceptions, diagnostics, and failures, shall be exposed through SNMP with documented MIBs (Automated Notification).

Support level and coverage period is for a 12-month period following acceptance and four 12-month option periods, if exercised

Installation

The Contractor shall provide on-site installation services to complete installation of all systems under this procurement.

Installation shall include mounting of all systems, verifying storage connectivity to comply with vendor documented best practices for high availability and remote access management devices.

The Contractor performing the installation shall be certified by the proposed OEM to perform the installation and configuration of services.

The cost of travel for Contractor personnel for installation of the storage systems shall be

5.2.1.5 ROBERT J. DOLE VA MEDICAL CENTER

The Hyperconverged cluster is comprised of five nodes and shall meet the requirements defined in the table below.

Table 6 Hyperconverged Cluster requirements for Robert J. Dole VA Medical Center

Category Minimum Server System Specifications

Processor

Intel 6248, or equivalent, with the following salient characteristics:

Server shall contain a minimum of two populated CPU sockets.

Each CPU shall have a minimum of twenty physical cores.

Provided CPUs shall have a minimum standard core clock speed of 2.5 GHz.

Server shall contain a minimum of 27.5MB L3 Cache per socket.

Server shall use CPUs that are virtualization aware, fully supported by VMware ESXi 6.x, and support the VT-x or AMD-V extensions.

Memory (RAM)

Server shall use memory modules of all the same type and size.

Server shall contain a minimum of 512GB of usable RAM.

Server shall use memory that is compatible with CPU with full error correction capability including ECC.

Spec CPU2006 Integer Rate Base value >= 1900

Server memory shall match operational CPU and bus speed requirements to meet the Performance Benchmark requirement.

Provided RAM shall have an operational speed of 2666MHz.

Storage

Quantity of six 8 TB 12G SAS 7.2K RPM LFF HDD

Quantity of one 3.2TB 2.5in Enterprise Performance 12G SAS SSD

Quantity of one 240GB 2.5-inch Enterprise Value 6G SATA SSD

Quantity of one 240GB SATA M.2

Connectivity Solution aggregation devices shall support 40GB/25GB/1GB as well as FCOE and 16gb Fiber Channel with SAN Zoning capability.

Flexibility The proposed platform shall support the replacement of a failed server by transferring the server identity/parameters to the new server through the server management software without additional server configuration.

External Storage Interface

System shall include a minimum of four 10GBASE-SR network interfaces supporting iSCSI offload. Each interface shall be populated with a 10GBASE-SR SFP module.

All Ethernet connections must support and be licensed to use IEEE 802.3ad LACP, and IEEE 802.1q VLAN tagging.

Power Power supplies shall offer N+1 redundancy.

110-208V input voltage on power supplies.

Cooling Fan Cooling Fan Server system shall have N+1 redundant cooling fans.

OOB Management

Server shall contain and be licensed for remote command-line and console-level access using dedicated OOB network interface.

OOB Management interface shall use secure IP-based remote management that complies with all VA security requirements.

OOB Management shall be able to remotely power on/off/reset server.

OOB management…