Award Extension.docx

This document is a Notice of Extension of Award from Spartanburg Community College (SCC) for a Software-as-a-Service (SaaS) Computerized Maintenance Management System (CMMS) procurement. The original solicitation (Number 5400028177) was issued with proposals initially due on 05/23/2025, and a non-mandatory pre-bid conference was scheduled for 05/05/2025. The contract term is set for 01/01/2026 to 12/31/2031, featuring an initial one-year term with potential for up to four additional one-year renewals. The procurement officer, Brittany Greenway, has extended the award posting date to July 18, 2025, to allow additional time to complete the procurement process.

The CMMS solution sought by SCC is a comprehensive maintenance management system targeting the college's Facilities Management team, with requirements including work order management, preventative maintenance tracking, cost tracking, asset management, and robust reporting capabilities. While specific budget details are not explicitly stated, the solicitation appears open to various software providers specializing in maintenance management systems for educational institutions. The system must provide multi-trade work order assignment, mobile functionality, and integration capabilities across multiple campus locations. The evaluation will likely focus on system capabilities, ease of use, reporting flexibility, and alignment with higher education facility management needs.