AWARD Elevator Mondernization and Maintenance.pdf

Fayette County Public Schools Purchasing Department

205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214

(770) 460-3535 ext. 1043 or purchasing@fcboe.org

Notice of Intent to Award Elevator Modernization and Maintenance for Fayette County Public Schools (RFP 25-007-075)

October 23, 2024

The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.

The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent or the Board of Education as required by policy.

Selected Respondent:

ABEC Elevator 3343 Peachtree Road, Suite 145-988 Atlanta, Georgia 30326

Award Term:

November 1, 2024 - June 30, 2030

The following staff may be contacted for more information:

For project coordination including ordering and delivery:

Scott Hindman, Lead Electronic Technician 770-460-3522 or hindman.scott@fcboe.org

For contract/solicitation questions:

Jamie Marrero, Purchasing Associate 770-460-3522 or marrero.jamie@fcboe.org

For accounts payable or billing information:

Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org

Attachments:

Tabulations...

mailto:purchasing@mail.fcboe.org mailto:hindman.scott@fcboe.org mailto:marrero.jamie@fcboe.org mailto:invoices.finance@mail.fcboe.org

Tabulations

Vendor Name Tabulated

Score

Annual Maintenance

Cost

Total Modernization

Cost TK Elevator 41 $16,800.00 $788,130.00 Premier Elevator DBA Elevated 57 $15,120.00 $1,118,900.00 ABEC Elevator 61 $13,440.00 $962,820.00

Bid Analysis

TK Elevator Premier Elevator DBA Elevated ABEC Elevator Annual Maintenance Cost $16,800.00 $15,120.00 $13,440.00 Total Modernization Cost $788,130.00 [1] $1,118,900.00 $962,820.00 [2]

SPECIFICATION SCORE SCORE SCORE

Completed Form Required Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Completed Form Required Letters of Recommendation Poor (0) [3] Letters of Recommendation Excellent (4) Letters of Recommendation Excellent (4) [4] Completed Form Required Business Capability Fair (2) [5] Business Capability Fair (2) [6] Business Capability Excellent (4) Completed Form Required Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Complete Paperwork Required W-9 Excellent (4) W-9 Excellent (4) W-9 Excellent (4) Complete Paperwork Required Certificate of Insurance Fair (2) [7] Certificate of Insurance Fair (2) [8] Certificate of Insurance Fair (2) [9] Complete Paperwork Required E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) E-Verify Documents Excellent (4) Bid Submission Paperwork Organization/Documentation Fair (2) [10] Organization/Documentation Excellent (4) Organization/Documentation Excellent (4) Bid Submission Requirement Site Visit Excellent (4) Site Visit Excellent (4) Site Visit Excellent (4) Maintenance Cost $16,800.00 Good (3) $15,120.00 Good (3) $13,440.00 Excellent (4) Modernization Cost $788,130.00 Excellent (4) $1,118,900.00 Fair (2) $962,820.00 Good (3) Regular Service Rate (Per Hour) $349.78 Poor (0) $150.00 Excellent (4) $195.00 [11] Good (3) Emergency Service Rate (Per Hour) $594.63 [12] Poor (0) $150.00 Excellent (4) $195.00 [13] Good (3) Repair Labor Rate (Per Hour) $629.61 Poor (0) $150.00 Excellent (4) $195.00 [14] Good (3) Helper Labor Rate (Per Hour) $279.83 Poor (0) $125.00 Excellent (4) $156.00 [15] Good (3) Travel Charge (Mileage Included) $0.00 Excellent (4) $150.00 Poor (0) $195.00 [16] Poor (0) Service Charge (Per Service/Repair) $95.00 Poor (0) $0.00 Excellent (4) $0.00 Excellent (4) Fuel Surcharge (Per Service/Repair) $0.00 Excellent (4) $4.00 Poor (0) $0.00 Excellent (4)

TOTAL CALCULATED SCORE 41 57 61

Notes

[1] TK Elevator Modernization recommendations include additional work outside of solicitation work scope. Total cost for recommended modernization $1,022,580.00

Modernization Proposal includes Initial Progress Payment of 50%**

[2] ABEC Elevator recommendation is to completely bring all elevators to compliance without a complete modernization of every elevator. Total cost $404,370.00

[3] TK Elevator did not provide Letters of Recommendation, as required.

[4] ABEC Elevator provided four (4) Letters of Recommendation. More than required.

[5] TK Elevator did not notarize Business Capability Form, as required.

[6] Premier Elevator DBA Elevated did not notarize Business Capability Form, as required.

[7] TK Elevator provided only a current Sample Certificate of Insurance and not a current listing Fayette County Public Schools as the Certificate Holder, as required.

[8] Premier Elevator DBA Elevated only provided current proof Certificate of Insurance but did not list Fayette County Public Schools listed as the Certificate Holder, as required.

[9] ABEC Elevator provided current Certificate of Insurance but did not list Fayette County Public Schools as the Certificate Holder, as required.

[10] TK Elevator is missing supporting documentation with bid submission.

[11] ABEC Elevator Regular Service Rate has a two (2) hour minimum

[12] TK Elevator Emergency Service Rate has a two (2) hour minimum

[13] ABEC Elevator Emergency Service Rate has a two (2) hour minimum

[14] ABEC Elevator Repair Labor Rate has a two (2) hour minimum

[15] ABEC Elevator Helper Labor Rate has a two (2) hour minimum

[16] ABEC Elevator Travel Charge includes sixty (60) miles