Award.Metro M25.1909.pdf
PDF 113 KB Posted
- Attached to
- FY25 As-Needed Freeway Sign Repair
- Solicitation number
- NIA1-591-250000000574-1
- Issued by
- Wayne County, Michigan
About this file
This is an Award Recommendation document from the Michigan Department of Transportation (MDOT) for Request for Proposal (RFP) 250000001909 concerning As-Needed Permanent Freeway Sign Repairs. The contract is for providing repair services for permanent signs on all freeway routes in Wayne County, addressing an average of 200 sign locations damaged annually, with approximately 100 locations already logged for repair at contract inception. The RFP was posted on SIGMA VSS on April 7, 2025, with proposals due by April 22, 2025, at 3:00 p.m. EST. The resulting contract will be a three-year term with two optional one-year extensions, and actual work will be determined by the Program Manager/Engineer.
Three bidders submitted proposals: Poco Sales, Inc., J. Ranck Electric, Inc., and Action Traffic Maintenance, Inc. All bidders were MDOT Prequalified Contractors in Category N6 (Signs) and met mandatory minimum requirements. After evaluation, Poco Sales, Inc. was recommended for award at $3,268,020.00, which was the lowest bid compared to Action Traffic Maintenance, Inc. at $5,604,423.00 and J. Ranck Electric, Inc. at $6,740,662.50. The award is pending State Administrative Board approval, and bidders not recommended for award are encouraged to schedule a debriefing session with the Solicitation Manager to understand the rationale behind the decision.
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Michigan.gov/MiProcurement
Version 2024-2 Page 1 of 2
AWARD RECOMMENDATION
Notice of Intent to Award Number: 250000000574
Notice of Intent to Award Date: 4/23/2025
The Michigan Department of Transportation’s purchasing office has completed the evaluation of RFP 250000001909, of As-Needed Permanent Freeway Sign Repairs and has recommended an award to Poco Sales, Inc. in the amount of $3,268,020.00 pending State
Administrative Board approval, if applicable. More information on the State Administrative
Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the
State’s rationale on why the bidder was not recommended for the award. The Solicitation
Manager may be contacted as follows:
ReChelle Kendrick, Solicitation Manager KendrickR1@michigan.gov 517-335-5905
Background Information:
The Michigan Department of Transportation (MDOT) is seeking pre-qualified contractor in Category N6 (Signs) to provide as-needed repair services for permanent sign repairs for all freeway routes in Wayne County.
There are currently more than an average of 200 sign locations damaged and require various repairs annually. There will be a backlog of approximately 100 locations logged for repair at the time of award for the start of this contract. Newly damaged locations will be logged by the Engineer on a weekly basis. New locations may be prioritized for repair by the Engineer.
The result of this contract is a three (3) year contract with two (2) one (1) year optional extensions. Quantities listed in Schedule B are estimates, actual work performed will be decided by the Program Manager/Engineer or his/her designee. The State is not obligated to purchase any listed quantity.
Bidders:
The RFP was posted on SIGMA VSS on Monday, April 7, 2025 for fifteen (15) days. The following bidders submitted proposals by the published due date of Tuesday, April 22, 2025 by 3:00 p.m., EST.
Bidders Address, City, State, Zip Code SDVOB* GDBE**
Poco Sales, Inc. 4850 S Sheldon Rd., Canton, MI 48188 N Y
J. Ranck Electric, Inc.
1993 Gover Parkway, Mt. Pleasant, MI 48858-8137
N Y
Action Traffic Maintenance, Inc.
5182 S Saginaw Rd., Grand Blanc, MI 48507 N Y https://www.michigan.gov/dtmb/policies/state-ad-board
Michigan.gov/MiProcurement
Version 2024-2 Page 2 of 2
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements To avoid disqualification, the Contractor (or subcontractor) must be currently listed as a MDOT Prequalified Contractor in the following category: N6- Signs
Only proposals meeting the mandatory minimum requirements will be considered for evaluation. All bidders met the mandatory minimum requirements.
The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:
Criteria Pass/Fail
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete
The full evaluation process is stated in the RFP Proposal Instructions. It was determined by the evaluators who reviewed the proposals that all bidders passed the assessment based on the factors outlined above.
II. Evaluation Method Responses to this solicitation were reviewed by ReChelle Kendrick, Solicitation Manager, in conjunction with Mike Budai, Transportation Engineer, Metro Region.
III. Pricing Summary
Bidders Award Amount
Poco Sales, Inc. $3,268,020.00
Action Traffic Maintenance, Inc. $5,604,423.00
J. Ranck Electric, Inc. $6,740,662.50
IV. Award Recommendation
Award Recommendation is made to the responsive and responsible bidder who receives a
PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Poco Sales, Inc. in the amount of
$3,268,020.00.
File details come from the government source that posted it. Updated .