AVGAS - Statement of Work.pdf

Offutt Air Force Base “Defenders of Freedom” Air and Space Show (The Organizer)

1.) Purpose: The purpose of this agreement is to outline the responsibilities and major actions of the open house promoter to provide refueling operations at the Offutt Air Force Base “Defenders of Freedom” Air and Space Show on or about August 24-25, 2024.

2.) General:

A. SCOPE: This agreement provides guidance and documents agreement on aspects for general support of the Offutt Air Force Base “Defenders of Freedom” Air and Space Show. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements.

B. Requirements:

I. The period of performance is Thursday, August 22, 2024 through Sunday August 25, 2024. Labor and materials will be delivered on-site no later than 8:00 AM (CST) on Thursday, August 22, 2024 pending schedule changes due to arriving aircraft. Contractor will terminate refueling services no earlier than 6:00 PM (CST) Sunday, August 25, 2024.

II. Contractor will be required to submit a timeline that outlines expected delivery, setup, and termination of refueling operations corresponding with the requirements in Section III below.

III. Contractor will provide all labor and materials required to supply AVGAS to include:

1. Refueling Truck: Request refueling truck and equipment capable of providing AVGAS for a variety of warbird/civilian aircraft.

a. Organizer estimates an initial delivery of 2,500 gallons Thursday, August 22, 2024 with truck on-site from 8:00 AM to 6:00 PM (CST).

i. This includes fuel for all static aircraft and performing aircraft that arrive on Thursday, August 22nd.

ii. If fuel vehicle cannot support the estimated 2,500 gallon delivery, priority for Thursday will be given to performing aircraft (550 gallons) followed by a plan to refuel static aircraft (2,000 gallons) throughout the weekend.

iii. All aircraft must be refueled prior to 6:00 PM (CST) Sunday, August 25th for departure on Monday, August 26th.

b. Organizer estimates subsequent deliveries of 600 gallons per day from

Friday, August 23, 2024 to Sunday, August 25, 2024 with truck on-site from 8:00 AM (CST) to 6:00 PM CST daily.

i. In the event Contractor is unable to refuel all of the static and performing aircraft upon arrival Thursday, August 22nd, Contractor will increase daily totals to accommodate requested fuel loads for all aircraft prior to Sunday, August 25th at 6:00

PM (CST).

c. Contractor understands that the quantities outlined above are estimates and actual amounts may vary during the event. The Organizer will only pay for quantities of fuel that were downloaded to aircraft.

d. Contractor will not charge for remaining fuel within the truck and will be responsible for any/all costs associated with removing unused fuel from the installation.

2. Employee: Request contractor supply employee(s)/labor with training and experience necessary to conduct refueling operations on a variety of warbird/civilian aircraft. Employee must support refueling operations from 8:00 AM to 6:00 PM (CST) daily.

3.) Responsibilities:

A. The Contractor:

I. Contractor will supply all materials and labor required for refueling of aircraft outlined above.

Additionally:

a. Contractor will conduct background checks on all employees designated to support install and removal of tents. Individuals with unfavorable background checks will be restricted from access to the military installation.

i. Foreign nationals must be pre-coordinated through the 55th Wing Installation Protection office.

b. The following items are prohibited on military installations:

i. Ammunition and Explosives

ii. Fireworks, Firecrackers, Bottle Rockets

iii. Drugs and/or Drug Paraphernalia

iv. Any firearms

v. Any dagger, dirk, switchblade, butterfly knife, stiletto knife, Machete, or any other unusually dangerous instrument capable of inflicting cutting, stabbing, or tearing wounds is prohibited.

vi. Brass or iron knuckles. They are defined as any instrument that consists of finger rings or guards made of a hard substance that is designed, made, or adapted for the purpose of inflicting injury by striking a person.

vii. Items specifically designed or modified as an offensive weapon are prohibited. These include, but are not limited to, modified baseball bats, ax handles, clubs, blackjacks or chains.

viii. Conducted electrical weapons (CEWs) or stun guns, such as Tasers. These items are defined as any item intended to be used as either an offensive or defensive weapon that is capable of temporarily immobilizing a person by the infliction of an electrical charge.

ix. It is prohibited for any person to possess, display, or handle any weapon, to include replicas and realistic looking toy weapons, in a manner that causes public fear, public disorder, or concern for public safety.

x. Coordination of event introductions: WG/CC, anthem singer, team narrators, DV/VIPs, upcoming events sponsorship recognition, activities, entertainment, and concessions.

II. Shall coordinate vehicle access with airshow staff to ensure vehicles meet installation requirements and airfield driving restrictions.

III. The Contractor declares that they will maintain all required licenses and insurance as necessary to conduct business within the state of Nebraska and those required by federal law for operating on a military installation.

IV. The Contractor declares that they will maintain an appropriate amount of personal/vehicle liability insurance. A copy of proof of insurance and vehicle registration shall be provided to the Contracting Officer upon award.

B. The Organizer:

I. The Organizer will provide a Ramp/Parking map detailing aircraft location upon receipt of contract.

II. The Organizer will coordinate delivery and removal times with Contractor to ensure that airfield access is approved during the times requested by the Contractor.

III. The Organizer will provide up to two (2) flight-line access badges to conduct refueling operations on the ramp.