AVC_RFI-Industry_Day_Notice_05-2023_2.pdf

Industry Day Notification Scope:

NOTICE: This is not a solicitation but rather an Industry Day Notification to determine potential sources for information and planning purposes only. A separate Small Business Sources Sought has also been posted under this same solicitation number, 140R6023R0013, for the AVC Injection Site ONLY to determine any potential small business sources.

The purpose of this Industry Day Notice and the Industry Day itself is to conduct market research to determine if capable and responsible sources exist to assist in determining acquisition strategies.

The proposed North American Industry Classification Systems (NAICS) Code is 237110 (Water and Sewer Line and Related Structures Construction) which has a corresponding Size standard of $45M annual average revenue. The Government will use this information to determine the best acquisition strategy for this procurement and future procurements.

Projected Requirement Details:

The Bureau of Reclamation (Reclamation), Missouri Basin (MB) Region – Regional Office desires to engage the water supply industry to provide a clear, concise, fair, and reasonable approach to the procurement strategy regarding construction of Arkansas Valley Conduit (AVC) Injection site and future Arkansas Valley Conduit procurements.

Project Background:

The AVC is a major infrastructure project that upon completion will convey a reliable municipal and industrial water supply from Pueblo Reservoir to 40 communities serving a projected future population of 50,000 people in southeastern Colorado. The service area includes water providers in Bent, Crowley, Kiowa, Otero, Prowers, and Pueblo counties. When completed, the AVC will supply as much as 7,500 acre-feet annually to these communities.

The Fryingpan-Arkansas Project Act, signed in 1962 by President John F. Kennedy, authorized construction of the AVC, but it was never constructed because the communities could not afford 100 percent of the costs. Public Law 111-11, signed by President Barack Obama in 2009, provided 65 percent federal funding for the Arkansas Valley Conduit. A preferred project design was identified in 2014 and has since been revised to reduce costs.

Strategy Overview/Schedule of Projected Events:

The purpose of this Industry Day Notice and the Industry Day held in Pueblo, CO on May 9-10, 2023, is to gather industry information from interested parties, which is deemed essential as part of Reclamation’s collaborative planning process for procurement of the AVC Injection site and future projects. A brief estimated milestone schedule (subject to change) has been provided below for the BOR planned procurement strategy for this project as a basis for procurement planning:

• Pre-solicitation with Sources Sought and RFI/Industry Day Details Issued – April 4, 2023

• Industry Day in Pueblo – May 2023

• Q&A Posting – Responses to Industry Day Questions Projected to be Posted – May 2023 (These responses will consist of the Government answers to questions received during the one-on-one meetings during Industry Day.)

• Synopsis to Industry of Upcoming Solicitation for AVC Injection Site Projected to be Posted – June 2023

• Request for Proposal (RFP) Projected to be Issued – July 2023

• Project Award and Notice to Proceed Issued Projected – December 2023

• Contract Substantial Completion with Delivery Projected – TBD

• Contract Final Completion after Commissioning Projected - TBD

A brief estimated schedule (subject to change) has been provided below for the BOR planned procurement strategy for AVC future reaches

• Regulating Tank 1 FY24

• Crowley Reach 1 FY24

• Crowley Reach 2 FY25

• Manzanola Reach FY26

• Rocky Ford Reach 1 FY27

• Rocky Ford Reach 2 FY28

Industry Day Details:

o INDUSTRY DAY SCHEDULE

Tuesday, May 9, 2023 9:00 am – 9:30 am Registration 9:30 am – 11:30 am The AVC Project Presentation 12:00 pm – 1:00 pm Government Break 1:00 pm – 1:15 pm Meet-up location 1:15 pm – 2:00 pm Break/ drive to Injection Site** 2:00 pm – 3:00 pm Injection Site 3:00 pm – 3:30 pm Break/ drive to Regulating Tank 1** 3:30 pm – 4:30 pm Regulating Tank

Wednesday, May 10, 2023 8:00 am – 12:00 pm AVC Project Individual Meetings*** 8:00 am – 12:00 pm Injection Site Individual Meetings*** 12:00 pm – 1:00 pm Government Break 1:00 pm – 4:00 pm AVC Project Individual Meetings*** 1:00 pm – 4:00 pm Injection Site Individual Meetings*** o To register to attend the AVC Project Presentation on May 9, 2023, please RSVP to Ms. Jessica Busman at jbusman@usbr.gov and carbon copy (CC) Mr. Dwane Esplin at desplin@usbr.gov by April 21, 2023 NLT 2PM MT. The Project Presentation does have capacity limitations so each contractor is limited to two spots and will be reserved based on first come request. After the limit is reached virtual option will be offered. To schedule an individual meeting on May 9 or 10, 2023, please RSVP and provide the Requested Information below to Ms. Jessica Busman at jbusman@usbr.gov and CC Mr.

Dwane Esplin at desplin@usbr.gov by April 21, 2023 NLT 2PM MT. Each one-on-one appointment will be 30 minutes in duration.

- * Questions not answered in the session will be answered in the post Industry Day

RFI Amendment

- ** See map

- *** Request must identify which individual meeting you are requesting

For Construction Firms: if you would like to schedule a one-on-one appointment, please provide evidence of bonding capability of at least $20 million. Also, please provide a synopsis of the possible teaming agreement you have in mind (or state teaming is TBD).

The Government is interested in all business sizes including small businesses, such as 8(a), Service-Disabled Veteran Owned, Hubzone, and Women-Owned small business concerns. The government requests that mailto:jbusman@usbr.gov mailto:desplin@usbr.gov mailto:jbusman@usbr.gov mailto:desplin@usbr.gov interested parties respond to this notice if applicable and identify your business size status to the identified NAICS code. Additionally, please provide any anticipated teaming arrangements, along with a description of similar services offered to the Government and to commercial customers for the past seven years.

Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners.

Request for Information

Information/Input Requested:

BASED ON THE RESPONSES TO THIS NOTICE/MARKET RESEARCH, THIS

REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED

THROUGH FULL AND OPEN COMPETITION.

Submission Instructions for RFI Questions Listed Below: Interested parties who consider themselves competent to perform the above-listed qualification and/or production are invited to submit a response to this Notice by May 18th, 2023

Responses are requested but not required. No award will be made off the responses provided as this is not a solicitation notice. The provided information may or may not affect the projected acquisition strategy. If providing information please keep the responses short, concise, and to the point. Only provide expanded information if the providing entity finds the information valuable. Lengthy, verbose responses are not required or desired. Please limit the total response to no more than 5 pages.

Regarding The AVC Project

1. Is there a desired procurement process from the industry (IFB/RFP)?

2. Does the industry have concerns with to material pricing volatility? Do they have ideas for fair solutions?

Project Size

1. Does anyone in the industry have the resources to support two or more simultaneous pipe laying operations and aggregated bonding?

2. What does the industry see as optimal contract sizes ($/contract and $/year) and the optimal duration?

3. Are there constraints that might drive the size/structure of the contracts?

Site Conditions

1. Does the industry have recommendations on project phasing?

2. Is the industry aware of any site-specific issues we could investigate ahead of time in the area (e.g., alignment of future contracts)?

3. How would the industry respond to gasoline-impacted soils along the excavation?

4. What considerations would the industry give for best management practices for working in CDOT right of way and tight site use areas along the excavation?

Technical

1. Crossings of the Arkansas River in future contracts may require HDD. What is the industry’s thoughts/recommendations for these crossings?

Regarding Injection Site

Technical

1. The Injection Site/System is a unique treatment application. What are the industry’s thoughts on commissioning (order of procedures, amount of time, etc.)? What is their experience on bringing such systems on line? What experience do they have for obtaining CDPHE approval for systems like this?

Attachment(s) Attachment #1 – Draft Injection Site SPECS

Attachment #2 – Site Visit Directions

Attachment #3 – Project Presentation and Individual Meeting location