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Clare-Gladwin RESD Request for Proposals / A/V & Integrated Audio Systems

27-4100, 27-4110, 27-4116, 27-4125 A. Instructions Clare-Gladwin RESD is accepting proposals for the purchase and complete installation of the A/V & Integrated Audio Systems as part of new construction for a Career and Technical Education Building located at 3200 S. Clare Ave. Clare, MI 48617. Clare-Gladwin RESD has contracted Rockford Construction to manage the construction project. The selected bidder will coordinate with Rockford Construction for scheduling, installation, and safety requirements for the project's duration, along with the owner for programming of the all A/V & integrated audio systems. Bidders will contract directly with Clare-Gladwin RESD for this proposal. If a bidder plans to submit proposals for multiple bid categories, please provide a total package price.

**CGRESD reserves the right to reject any or all proposals and to make any award that it considers to be in the best interest of CGRESD.**

B. Proposal Submission and Bid Walk To be considered by CGRESD, the complete proposal must be received no later than Wednesday December 20, 2023, at 3:00 pm. Proposals should be mailed or submitted in-person to the address listed below:

Proposal Submission Clare-Gladwin RESD

Attn: Tara Mager - Proposal for A/V Systems 4041 East Mannsiding Rd.

Clare, MI 48617

Pre-Bid Meeting December 4th, 2023 at 12:00pm

Clare-Gladwin RESD Administration Building Rooms A&B

4041 East Mannsiding Rd.

Clare, MI 48617

Post-Bid Interviews (Tentative) December 22nd & 23rd, 2023

C. Late Proposals Any proposal received by CGRESD after the time specified above may not be considered, at CGRESD's discretion. The party submitting a proposal shall bear full and total responsibility for ensuring timely receipt of that proposal.

D. Withdrawal of Proposals Proposals may be withdrawn by written notice received at any time prior to the submission deadline.

Proposals may be withdrawn in person, provided that the firm’s representative signs a receipt for the proposal prior to the submission deadline.

E. Questions Concerning this RFP Inquiries may be made to Eric Johnson at the Clare-Gladwin Regional Education Service District located at 4041 E. Mannsiding Rd., Clare, MI 48617, via telephone at (989) 386-9334, or via email at ejohnson@cgresd.net. Information about CGRESD is available during business hours (7:30 a.m. – 4:00 p.m.). Questions & answers will be updated and can be accessed at https://www.cgresd.net/o/cgresd/page/request-for-proposal https://www.cgresd.net/o/cgresd/page/request-for-proposal

27-4100, 27-4110, 27-4116, 27-4125 F. Economy of Preparation Proposals should be prepared simply, providing a concise description of the firm’s ability to meet the requirements of this RFP.

G. Proposal Signature The proposal should be signed by the person responsible for the decision as to services and costs being offered. In the case of a joint proposal, each party should certify as to services and costs being offered by its own firm in connection with this proposal.

H. Prime Responsibilities The firm selected will be required to assume responsibility for all services described in this RFP and in the proposal, regardless of who actually provides such services and whether the selected firm utilizes separate consultants. The selected firm shall be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

I. Proposal Preparation Costs All costs incurred for proposal preparation presentation, or contract negotiation, are the responsibility of the firm. CGRESD shall not be responsible for, and will not pay, the cost for any information solicited or received.

J. Acceptance of Proposal Contents The contents of the proposal of the selected firm will become contractual obligations when a contract is issued, except with regard to particular contents which are rejected by CGRESD. Failure of the successful firm to abide by such obligations without the express consent of CGRESD’s Board of Education will result in cancellation of the award.

K. Proposed Project Schedule Bidders must adhere to the attached schedule provided by the Construction Manager. Please reference the attached project schedule.

L. Collusive Bidding and Relationship Disclosure.

The Proposer certifies that their Proposal is made without any previous understanding, agreement or connection with any person, firm, or company making a Proposal for the same project and is in all respects fair and without outside control, collusion, fraud, or other illegal action.

The Proposer shall submit a Familial Relationship Disclosure in substantially the form attached hereto as Attachment “B.”

The Proposer shall also submit an Iran Economic Sanctions Act Certification in substantially the form attached hereto as Attachment “C.”

M. Scope of Services It is assumed that any proposal submitted will include, but shall not necessarily be limited to, the performance of all of the activities and services identified in this RFP and as set forth in the form of Agreement attached as Attachment “A.” CGRESD will consider alternate proposals; however, the proposals must clearly indicate any activities that have been deleted and/or added from the requested scope of services.

N. Insurance

27-4100, 27-4110, 27-4116, 27-4125 Prior to beginning work, the selected firm will be required to provide a copy of insurance certificates for general and professional liability coverages. Clare-Gladwin RESD and Rockford Construction must be named as additional insured for the duration of the project.

O. Bonding The CONTRACTOR shall, at its sole expense, furnish to the OWNER security of the following types and amounts:

Bid Bond 5% Performance Bond 100% Labor Bond 100% Material Bond 100%

GENERAL CONDITIONS FOR AUDIO-VIDEO SYSTEMS

27 4100 - 1

MAGNUS CENTER NEW BUILDING

CLARE GLADWIN RESD

TDF #2022-29--01

SECTION 274100

GENERAL CONDITIONS FOR AUDIO-VIDEO SYSTEMS

PART 1 - GENERAL

1.1 SUMMARY

A. This specification section is part of the Shelby High School Auditorium Remodel. Refer to the plans and specifications for further information.

B. The audio-video systems reference the systems specifically identified for the above referenced project. These systems are identified as:

1. Audio Systems including but not limited to:

a. Input equipment

b. Distribution equipment

c. Mixing consoles and controllers

d. Power amplifiers

e. Digital Signal Processing

f. Loudspeakers

g. Wire and Cable

h. Rigging and Hardware

2. Control Systems including but not limited to:

a. Touchpanels

b. Button Panels

c. Virtual Panels

d. Control Processors

e. Control Programming

f. Wire and Cable

3. Miscellaneous

a. Equipment Racks

b. Wall plates and Rack Panels

c. Equipment Carts

d. Power Distribution and Conditioning

1.2 SUMMARY OF WORK

A. General:

1. Provide audio-video systems engineering and installation for the above listed Project.

Systems are to include all devices, equipment, installation, programming and commissioning in accordance with requirements of the contract documents and drawings.

2. The Work detailed within the Contract Documents has been specified to meet certain requirements for performance, appearance, and costs. It shall be the responsibility of the Contractor to implement the guidelines and requirements contained in the Contract Documents and translate them into a complete design package containing all elements necessary for a complete, operational, and functionally integrated Audio Visual System(s).

3. Provide all work as detailed in the Contract Documents as a turnkey installation including all material, labor, engineering, warranties, taxes, freight, and permits. Only items and requirements specifically stated to be provided by others shall not be a requirement for this Section of the Work.

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MAGNUS CENTER NEW BUILDING

CLARE GLADWIN RESD

TDF #2022-29--01

1.3 GENERAL CONDITIONS

A. The General Conditions of the above referenced project shall be considered part of this specification. Unless this Section contains statements, which are more definitive or more restrictive than those contained in the Owner’s General Conditions, this Specification shall not be interpreted as waiving or overruling any requirements expressed in the General Conditions.

B. Work Experience

1. Contractor agrees that they are familiar with the scope and have significant work experience in projects of this nature and scope. Contractor agrees to provide all materials, product and work to provide a complete and functional systems to the owner.

2. Contractor must state if they intend to utilize a subcontractor for any portion of the work on this project. Contractor shall be liable for all work performed by any subcontractor. The Owner reserves the right to approve or disapprove any subcontractors.

3. Contractor shall comply with all local and state regulations covering this work. Contractor shall rectify any work found to not be in compliance with any local or state regulatory agency.

4. All permits and any required certifications shall be obtained and paid for by the Contractor.

Contractor will forward evidence of any such required items to the owner.

1.4 RELATED WORK

1. All conduit, line voltage wire, and boxes needed for electrical outlets, junction box locations, raceways, pull boxes, and other pathways related to the AV systems installation as show on the “TA” series drawings shall be provided by the Electrical Contractor already under contract for this project.

2. The following specification sections relate to and are covered by this section:

a. 274110 – Training for Audio-Video Systems

b. 274116 – Integrated Audio-Video Systems

c. 274125 – Audio-Video Control Systems

1.5 DEFINITIONS

A. The following shall be used as general identifiers as specified herein:

1. Owner – Organization or person who has undertaken the above referenced project.

2. Construction Manager – Contractor hired by the owner to coordinate and facilitate the construction of the project.

3. Contractor – The company awarded the work of this section by the Construction Manager.

4. Consultant – Company hired by the Owner or Architect to design the Audio-Video Systems.

5. Electrical Contractor – The company awarded the work for the electrical and raceway portions of the project, typically, but not limited to, Division 26.

6. Subcontractor -- Company or organization contracted by the Contractor to perform or supply any portion of this specification.

7. Work – The term “Work” means all construction and services specified within this document. The Work includes all related labor, materials, equipment, and services provided, or to be provided, by the Contractor to fulfill the specification’s obligations.

8. Drawings – The term “Drawings” means all Audio-Video Systems Drawings and associated sketches, details, riser diagrams, etc.

9. As used in the Drawings and Specifications for the Work, certain nontechnical words and phrases shall be understood to have specific meanings as follows, regardless of indications to the contrary in the General Conditions or other documents governing the Work.

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a. “Furnish” – Purchase and deliver to the project site complete with all necessary parts, pieces, and accessories. Where required, purchasing shall include payment of all necessary sales taxes as may be required.

b. “Install” – Unload new equipment or take an item furnished by others and place or mount at the location indicated by the project drawings or specifications.

c. “New” – Manufacturer’s current and most recent model, manufactured within the past year and not previously used.

d. “Provide” – Furnish and Install.

10. Where the word “conduit” is used without specific reference to type, it shall be understood to mean “raceway”.

11. Reference to “U.L. (Materials Construction) Standards” shall mean the “Standards for

Safety” published by Underwriters Laboratories, Inc. Standards published by other certification agencies such as CSA and ETL may also be used.

1.6 DIVISION OF LABOR

A. Electrical Contractor shall furnish and install all conduit and boxes associated with the AV Systems as specified, as shown on the drawings, and as required by the Contractor.

B. Electrical Contractor shall supply a pull string in all conduits.

C. All Audio-Video wiring shall be supplied and installed by the Contractor.

D. All electrical connections carrying line voltage (above 100 volts) shall be connected and terminated by a licensed Electrical Contractor. All line voltage wire and cable for the audio and video systems shall be provided by the Electrical Contractor.

E. All electrical connections carrying low voltage (below 100 volts) shall be connected and terminated by the Installing Contractor. All low voltage wire and cable for the audio and video systems shall be provided by the Installing Contractor.

F. The contractor shall not route conduit exposed on walls or ceilings. The conduits shall be routed within walls and accessible ceiling cavity spaces. The only exception would be in the exposed ceiling areas of the Leisure and Competition pools. In these areas the conduits shall be routed as required to “hide” / blend-in with the ceiling structural supports. Coordinate all exposed locations with Architect and provide coordinated drawings indicating locations for exposed conduit for review. All exposed conduit shall be primed and finish coated per specification 099600 HIGH-

PERFORMANCE COATINGS.

1.7 QUALITY ASSURANCE

A. All electrical installation shall be in compliance with the N.E.C., and shall be inspected by the Local or State Electrical Inspection Authority. All installation shall be subject to inspection by the Local Authority Having Jurisdiction. All installation shall be in accordance with the AHJ. Any installation methods found to not be in compliance with the AHJ shall be rectified by the contractor without claim for additional payment.

B. Bidders for this section are expected to be an authorized dealer for all major pieces of equipment or purchasing them through an authorized dealer. Documentation of dealer status may be requested from bidders. Failure to provide adequate documentation may be grounds for disqualification from the bidding process.

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C. The master/lead technician working on site shall have a minimum certification of CTS with CTS-I highly preferred. The primary project engineer shall have a minimum certification of CTS with CTS-D highly preferred. Failure to provide proper qualifications shall be grounds for disqualification from the bidding process.

D. Any work found by the Architect, Construction Manager, Owner, or Consultant to not be acceptable or in compliance with the specifications and drawings will be rectified by the Contractor with no additional claim for compensation.

E. Any expense incurred by the Owner to correct or rectify unsatisfactory work of the Contractor shall be borne by the Contractor. The Owner may withhold any money due to the contractor or recover any money already paid to the contractor to cover any such expenses.

1.8 PRE-INSTALLATION SUBMITTALS

A. Submittal sheets are required to be submitted for all specified equipment. All submittals and shop drawings shall be submitted and approved by the Consultant prior to the beginning of installation.

These submittals shall be provided not more than 4 weeks following award of contract.

1. If a control system is part of the project the touchpanel layouts and control system programming shall be submitted for approval prior to the start of installation. See specification section 274125 for Control System requirements.

2. Contractor shall furnish an electronic PDF document for any equipment request that is not the specified product. If requested by the Construction Manager, a printed submittal set can be submitted and is to be bound on the left side and printed on 8.5x11 inch paper.

3. A complete Bill of Materials (with associated cut sheets for each piece of equipment) will be submitted by the Installing Contractor showing all the equipment to be installed.

Materials will be listed in the same order that the products are listed in the Appendix of the corresponding specification. Each sub system will be shown with all of the products to be installed as part of that sub system in the order listed in the specification. The Bill of Materials will indicate the quantity being supplied, the manufacturer, the model of the equipment, and a brief description of the equipment.

4. All product data sheet submittals shall be organized in the same order that products are listed in the appendix of this specification. Each sub system of the design shall have the product data sheet for each piece of equipment contained in that sub system – organized in the order listed in the specification. Under no circumstance shall the product data sheets be organized in alphabetical order. Any product data sheet submittals not conforming to this will be automatically rejected.

5. Contractor shall furnish an electronic PDF set of shop drawings detailing a complete installation plan. Shop drawings are expected to expand upon the construction documents and shall show all components and wires, complete with individual wire numbers, proposed rack layouts, riser diagrams and schematics for individual subsystems, calculations, and details of proposed rigging. Schematics shall show a separate designation for each device and labeling shall correspond to that of the rack layouts. Installing Contractor shall convey that the system is ready to install as shown in the shop drawings, and that details not explicitly defined by this specification or on the drawings have been addressed by the Contractor. Submittal drawings should match the native size of drawings in the project documentation.

6. Scanned or copied versions of the construction documents will not be accepted and shall be automatically rejected.

7. Failure to furnish all information as noted above shall result in the rejection of submittals.

8. Some of the Consultant’s floor plan drawings may be available for use by the Contractor in preparing shop drawings.

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1.9 STANDARDS

A. All equipment and installation practices, where applicable standards have been established, shall be built and installed to the standards of the following institutions:

1. Underwriters Laboratories, Inc. (UL): Comply with requirements of UL-50

2. NFPA 70, National Electric Code (NEC)

3. InfoComm 2M-2010: AV Design and Coordination Processes

4. InfoComm F501.01:2015: Cable Labeling for Audiovisual Systems

5. InfoComm V202.01:2016: Display Image Size

6. ANSI/InfoComm 10:2013: Audiovisual Systems Performance Verification

7. ANSI/InfoComm 1M-2009: Audio Coverage Uniformity

8. ANSI-J-STD-710: Audio, Video and Control Architectural Drawing Symbols

9. EIA Compliance: Comply with following Electronics Industries Standards:

a. Sound Systems, EIA-160

b. Loudspeakers, Dynamic Magnetic Structures and Impedance, EIA-299-A

c. Racks, Panels and associated equipment, EIA-310-A

d. Amplifiers for Sound Equipment, SE-101-A

e. Speakers for Sound Equipment, SE-103

10. TIA/EIA-607 Telecommunications Grounding

11. BICSI Telecommunications Distribution Methods Manual (Ninth Edition)

12. Federal Communications Commission Part 15

13. Audio Engineering Society (AES)

1.10 DELIVERY, STORAGE, AND CONDITIONS

A. Include delivery, storage, and handling of all products and materials to be delivered and installed.

B. Contractor shall be responsible for providing on-site storage if necessary. Contractor may negotiate a storage facility with the school district, but shall still be responsible for his own materials.

C. Contractor shall provide all necessary means to protect and safeguard their work from damage by other contractors and trades up to the date of final acceptance by the Owner. Contractor shall be responsible for all costs to clean and repair any damage to installed systems unless the contractor proves to the Owner’s satisfaction that the damage was caused by other contractors.

D. Contractor bears the responsibility to verify all site conditions and coordinate with the Electrical Contractor to ensure a complete and functional system is supplied to the Owner.

E. Verify dimensions of major components to check for entry through doors, ceiling height clearance, and column interference prior to the installation of the equipment.

F. Contractor shall stay aware of all project time schedules and shall coordinate with all other trades for all aspects of the work.

G. Contractor shall include provisions in the bid to make at least two (2) visits to each site prior to beginning of site work to verify site conditions, coordinate with other trades, meet with representatives of the Owner, or deal with other issues that may arise in the course of building construction.

H. In addition to the two (2) site visits the Installing Contractor shall attend progress meetings and foreman meetings as required by the Construction Manager.

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1.11 OWNER FURNISHED EQUIPMENT

A. The Owner reserves the right to furnish any materials necessary for the Project.

B. For items of equipment which are to be installed but not purchased as part of the Work, the Work shall include:

1. Coordination of any necessary delivery.

2. Unloading equipment and boxes from delivery trucks.

3. Safe handling of the equipment until final installation.

4. Inspection of all items and testing as necessary to verify proper operation of the equipment.

5. Immediately notify the Owner of any non-functional items. Any damaged item not brought to the owner’s attention within 1 week will be considered damaged by the Contractor.

6. Install all owner furnished items as noted in the project specifications and drawings.

1.12 WARRANTY

A. The Installing Contractor shall provide timely maintenance of any malfunctions of the installed systems, at no additional cost to the owner, for a period of twelve (12) months from the date of acceptance by the owner unless damage or failure of the system is caused by misuse, abuse, neglect, or accident.

B. The Installing Contractor shall guarantee availability of local service by factory-trained personnel from an authorized distributor of the equipment manufacturer. The distributor shall have available a stock of the manufacturer's standard parts.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Refer to sections under section 27 41 00 -- Part 1 for all Equipment Specifications listed by space and type.

B. Refer to the associated Appendices for all equipment to be installed. Contractor shall be liable to provide a complete and functional system regardless of whether parts are specifically identified in the specifications and equipment lists.

C. In the event that a conflict would arise between the equipment lists and the associated drawings the contractor shall provide the greater quantity or cost impact to the project.

2.2 REQUESTS FOR ALTERNATES

A. Requests for equipment to be considered as alternates shall be considered under the following circumstances:

1. Alternate requests shall be submitted to the consultant.

2. Show the original item specified and the proposed alternate.

3. Provide a shop drawing showing how the equipment integrates to the rest of the system.

4. Provide speaker mapping data (if alternate requested is a loudspeaker).

5. Provide a demo piece of equipment for testing by the consultant (if requested).

6. Install the specified equipment if the request is denied.

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PART 3 - EXECUTION

3.1 GENERAL INSTALLATION (MATERIAL AND WORKMANSHIP)

A. Non-compliance with any of the following as deemed by the Owner or Consultant shall be cause for rejection of Work by the Owner, and replacement by Contractor to Owner’s satisfaction, and at no added cost to the Owner.

1. All materials, methods, and workmanship shall be performed as specified.

2. If an installation practice contrary to these specifications and drawings is desired by the contractor, then the Contractor shall make a written request to that effect. Modifications shall not be implemented without written approval from the Consultant and/or Owner.

3. If a circumstance should arise where the specified item is no longer available, then the Contractor shall supply the manufacturer’s current model and verify that the product is compatible with the other system components. Contractor shall bear all costs associated with this verification and testing. Failure to properly verify compatibility shall not be grounds for any additional payment.

4. All installation shall be in accordance with generally accepted broadcast, video , and audio engineering practices.

5. Contractor shall work closely with all other trades on the project to meet appropriate deadlines and complete work in a timely manner. Should Contractor fail to meet such deadlines, appropriate compensation for lost usage of the systems and space shall be withheld from payment of any fees Contractor is due or has already been paid.

6. Contractor is responsible to verify all site conditions and to coordinate with other trades to ensure that a complete and functional system is provide to the Owner. Verify all dimensions of equipment for clearance through doors and other potential obstructions.

7. Contractor shall be liable to protect their work from damage up to the date of final acceptance by the owner.

8. All permanently installed equipment will be secured in place with a minimum safety factor of 5.

3.2 FIRMWARE UPDATES

A. All audio and video equipment shall be updated with the latest firmware prior to installation in the field.

B. Every piece of equipment must have the firmware verified prior to installation.

C. All time required for firmware updates should be included as part of the Contractor’s cost for the project.

3.3 TRIM RINGS AND COVERS

A. Contractor shall work with other trades to ensure that all boxes are mounted plumb, square, and do not have excessive gaps between the box and surrounding wall.

B. Contractor shall supply a suitable trim or extension for any panel that does not cover the gap between the wall and edge of the panel.

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3.4 SUBCONTRACT

A. The Installing Contractor shall be responsible for the complete and unconditional implementation of each system, even though he may have subcontracted a portion of the installation or had certain manufacturers install their own equipment.

B. Any delay in system commissioning caused by a Subcontractor shall be the responsibility of the Installing Contractor. If such delays cause significant disruption to the successful completion and usage of the project, the Installing Contractor shall be liable for reasonable compensation to the owner.

3.5 CONDUIT AND CABLE ROUTING

A. An Electrical Contractor licensed in the state of Indiana shall furnish and install all conduit and boxes associated with the audio and video systems as shown on the drawings. Contractor shall coordinate with the Electrical Contractor for any additional conduits that may be required.

B. Electrical Contractor shall provide all junction boxes for the audio and video systems with appropriate covers.

C. All conduits not specifically identified shall be 3/4".

D. All conduits below grade shall be PVC or as required by code. All conduits above grade shall be EMT or as required by code. Refer to Division 26 documents for conduit specification details.

E. There shall be no more than three (3) 90-degree bends in audio or video conduit between pull points. If a conduit run requires more than two bends or if the conduit run is in excess of 150' in total length, insert a pull box. If it is not practical to install a pull box in the run due to field conditions, the conduit size shall be increased to the next trade size for each additional 90-degree bend. Offsets shall be considered as equivalent to a 90-degree bend.

F. All conduits to be labeled at the source box with the destination box in a clear and logical manner.

G. Ends of all conduits are to be deburred and bushed.

H. All conduits terminating inside of an audio/video enclosure (e.g. rack) or not terminating in a junction/pull box shall be provided with plastic insulated bushings.

I. Electrical Contractor shall be responsible to provide a poly pull-line in each conduit.

J. Line voltage conduits shall maintain a minimum of 24" separation from audio or video signal conduits except to cross at 90-degree angles when necessary.

K. All metal Audio and Video equipment racks must be isolated or insulated from any metallic conduits. The final connection to these audio racks or panels shall be with PVC, non-metallic flex or any other non-metallic conduit. Or, where appropriate and approved, the cables can enter the rack or panel in a bundle through a bushed opening.

L. Junction boxes and pull boxes in the conduit system do not have to be isolated, only racks or panels with electrical power and electronic audio devices.

M. Electrical power feed to an audio rack or audio panel shall also be via PVC or non-metallic or insulated conduit.

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N. All cables shall be laced or tied securely to assure no malfunctions resulting from interference of other trades or routine future maintenance.

3.6 CABLE INSTALLATION AND LABELLING:

A. The AV contractor shall supply all jumper cables and interconnect cables for equipment within racks.

B. All cables and wires throughout the installation will have a unique wire label at each termination and connection point. Labels shall use clear wrap-around number or letter cable markers. Any unlabeled cables found at system checkout shall be immediately labeled. Failure to label wires will be grounds for rejection of work.

C. All wire markers in a given rack shall face a common direction for easy reading.

D. Cable wire markers shall be approximately 4” from the shell of the connector and must be visible outside of any cable bundle or lacer bar.

E. XLR connectors utilizing insulation displacement or solderless connections will not be acceptable.

F. All cable used in plenum spaces or air ducts shall be plenum rated or in conduit.

G. Under no circumstance shall a wire splice be installed in conduit.

H. No cable shall be installed with a bend radius less than what is recommended by the manufacturer.

I. All cables shall be grouped according to the signal level type. Cabling should be separated into the following general categories:

1. Power Cables

2. Control Cables

3. Video Cables

4. Microphone level audio cables

5. Line level audio cables

6. Speaker level audio cables

J. Run power cables, control cables, and speaker level cables on the left side of the rack. All other cables shall be run on the right side of the rack.

K. All cables shall be secured in place utilizing Velcro wraps. Wire “zip ties” shall not be used to secure cables.

L. All inter-rack cabling shall be neatly strapped, dressed, and supported as approved by the Owner or Consultant. Cabling within racks shall be contained in Panduit finger tray and secured to lacer bars when appropriate.

M. All cabling installed outside of racks shall be dressed in a suitable harness or loom to keep cables clean, neat, and tidy.

N. All cables shall be cut to the length dictated by the run. All equipment installed in racks shall have a service loop of appropriate length.

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1. For equipment mounted in racks accessible from both front and back, provide a service loop length sufficient to plug and unplug cable from the unit to allow for trouble-shooting and service of equipment.

2. For equipment mounted in racks accessible from the front only, provide a service loop length sufficient to remove the unit from the rack and easily plug and unplug all connectors.

3.7 IDENTIFICATION

A. All labels on panels or plates shall be white lettering on black background. All lettering on panels and plates shall be engraved. Panels and plates shall have a minimum thickness of .125”. All labels shall correspond to the drawings. Any labels found unacceptable shall be remedied by the Contractor without claim for additional payment. Confirm color of all panels with consultant an owner’s representative prior to ordering panels.

B. Every piece of rack-mounted equipment should have a label on the front and back showing the following:

1. Input and output lines

2. Schematic drawing designation

3. IP Address (for networked devices)

4. Devices outside the rack serviced by the equipment

3.8 TESTING AND ADJUSTMENTS

A. Acceptance testing: Before Acceptance Tests are scheduled, the Installing Contractor shall perform his own systems checkout. Installing Contractor shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of these specifications and drawings. This work shall include the following:

1. Testing of all inputs, outputs, and tie-lines.

2. Testing of all display devices, equipment configurations, speakers and jacks.

3. Testing of any other wires or components.

4. Test all audio for compliance with the Performance Standards.

5. Check all controls functions, from all controlling points to all controlled devices, for specified operation.

B. Testing Personnel: The Installing Contractor shall have a minimum of two persons knowledgeable as to the systems as installed available for testing and adjustment with the Consultant.

1. All costs to the Installing Contractor for testing personnel shall be included in the bid.

2. Installing Contractor shall allow for up to (8) eight hours of testing and adjustments with the

Consultant.

3. Failure of the Installing Contractor to provide adequate personnel or testing equipment causing lost time to the Consultant shall result in the Installing Contractor paying the Consultant’s standard hourly rate for additional time and expenses as necessary.

C. Test Equipment: Contractor shall have the following available for testing and commissioning of the system:

1. All test equipment shall be furnished by the Contractor

2. Computer measurements shall be performed using SMAART or EASERA

3. Current laptop computer with the DSP manufacturer’s current software installed

4. High quality multi-meter: Fluke or Similar

5. Sweepable tone generator

6. Impedance meter

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7. RF scanner (100 MHz up to 5 MHz)

D. Noise, rattle, or buzz

1. Run the system in each specified mode of operation

2. Make sure the system is free of any hum, noise, rattles or other distortions

3. Use both speech and high quality music to test the system

4. Apply swept sine waves to the system to listen for any anomalies

5. Correct any issues revealed by the above tests

E. Provide a written report to the consultant documenting the system testing performed.

3.9 FINAL ACCEPTANCE

A. After approval of the Contractor’s test report the Contractor shall demonstrate the basic operation of the system and each major component of the system.

B. A printed “quick start” guide will be given to each of the training participants. Additionally, the quick start guide will be posted at the tech desk and on the equipment rack. Guides should be laminated.

C. The Contractor shall provide a copy of the software for every component that utilizes an outboard computer for setup and configuration. The Installing Contractor shall demonstrate the usage of each configuration software to the Owner’s Representative.

D. All final “As-Built” drawings, manuals, any other required documents shall be reviewed and approved.

E. Any additional time incurred by the Consultant required to oversee system testing due to improper system installation shall be charged directly to the Contractor at the Consultant’s standard hourly rate.

END OF SECTION 27 41 00

TRAINING FOR AUDIO-VIDEO SYSTEMS

27 4110 - 1

SECTION 274110

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Some information contained in this specification is also found on the associated drawings and in the following specification sections. Work shown on drawings or described in other spec sections is deemed to be in both.

B. Related Specification Sections:

1. 274100 General Conditions for Audio-Video Systems

2. 274116 Integrated Audio-Video Systems

3. 274125 Audio-Video Control Systems

1.2 TRAINING FORMAT

A. Presenter: The presenter for the training session should be an individual who has been directly involved with the project and is very familiar with both the design intent and the actual installation.

It is essential that the Presenter have experience with operating and training similar systems.

B. Attendees: The client or end user should determine who will be at the training. Generally smaller groups (4-6 persons max) are better. Training should occur at a time and place arranged with the client or end user after the system(s) are fully complete and operational.

C. Audio Instruction: A presentation of basics and fundamentals of how sound systems function should be included as part of the training. The following topics should be discussed:

1. Decibel Levels

2. Inputs, outputs, and controls

3. Loose equipment

D. Video Instruction: A presentation and discussion of basics and fundamentals of video and video systems should be included as part of the training. The following topics should be discussed:

1. Video connectors

2. Video formats and resolutions

3. Digital video signals

4. Distance limitations

5. Discuss various video sources (cameras, players, computers, etc.) and how to get signal/files into the system.

E. Field Training: Hands on instruction for the use and maintenance of the systems.

1. Demonstrate all controls.

2. Demonstrate how all temporary or portable connections are performed.

3. Demonstrate any routing or configuration options.

1.3 TRAINING LENGTH

A. The client or end user shall be entitled to a total of 3 hours of initial training time. Generally, this would be one (1) one-and-a-half hour session at or near the time of substantial completion and

27 4110 - 2 one (1) one-and-a-half hour session approximately one month after systems have been in use.

The owner’s representative will dictate the specific timing.

1.4 SUPPORT MATERIALS

A. Training Manuals containing the following:

1. Cover sheet indicating the type of training being performed

2. Contact information

3. Table of contents

4. Printed copy of any presentations

5. Materials List including any loose equipment

6. Owner’s and instruction manuals

7. Record Documents including an as-built drawings.

PART 2 - PRODUCTS

PART 3 - EXECUTION

A. PREPARATION

1. Submit a copy of all training materials to the consultant for review and approval prior to the training sessions.

END OF SECTION 27 41 10

INTEGRATED AUDIO-VIDEO SYSTEMS

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SECTION 27 41 16

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Some information contained in this specification is also found on the associated drawings and in the following specification sections. Work shown on drawings or described in other spec sections is deemed to be in both.

B. Related Specification Sections:

1. 274100 General Conditions for Audio-Video Systems

2. 274110 Training for Audio-Video Systems

3. 274125 Audio-Video Control Systems

1.2 CLASSROOM AV

A. The standard classroom will feature a large format (86”) TV on a cart for video presentation. The cart will hold a wireless presentation device that will allow for direct connection via multiple wireless video protocols such as AirPlay, Miracast (peer-to-peer & MICE), Chromecast, and vSolution cast. An umbilical cable wired into the cart will contain power and data lines. The data line is intended to connect to any facility data connection. Connecting the wireless presentation device to the facility network will allow for internet to be available to the connected wireless presentation device (laptop, tablet, etc.). A wired HDMI cable will also be attached to the cart to provide for a standard wired connection capability.

B. Audio from video shown on the screen will be played back through a soundbar mounted to the mobile TV cart.

C. See the accompanying plan documentation for a table listing the rooms that require a TV cart.

1.3 CONFERENCE CENTER

A. This area will act as a flexible event space allowing it to function as a single large room or divided in half into two (2) identical smaller spaces.

B. Each room will feature a 16:9 recessed motorized screen and ceiling mounted laser projector.

C. Large, recessed wall boxes with privacy covers will be installed around the perimeter of the rooms for AV connectivity. Each wall box will contain a power connection, HDMI input, XLR inputs, XLR outputs, consumer audio connections (RCS, 3.5mm, etc.), and AV network connections for portable AV expanders.

D. Two (2) portable HDMI connection boxes are available to plug into any of the AV network connections. These boxes create the ability to bring an HDMI connection closer to the presentation location if a wall connection isn’t the best option.

E. Each room will also feature a wireless presentation device that will allow for direct connection via multiple wireless video protocols such as AirPlay, Miracast (peer-to-peer & MICE), Chromecast, 27 5116 - 2 and vSolution cast. Each wireless presentation device will be connected to the facility network allowing for internet to be available to the connected wireless presentation device (laptop, tablet, etc.).

F. Two (2) large displays mounted on mobile carts will add presentation flexibility to the space(2).

The displays can be used directly via a wired HDMI connection on the cart or the cart can be connected to the room AV system and be an available display destination from any video connection in the room.

G. An AVoverIP video distribution system will allow for any video source to be shown on any available display.

H. Large wall mounted touch panels around the perimeter of the rooms will provide complete AV control functionality, including room combining.

I. Speakers mounted in the ceiling will handle all audio re-enforcement needs.

J. Four (4) channels of wireless microphones will be provided. The system will be set up so that any of the wireless microphones can be used in either room. Two (2) handhelds and two (2) beltpacks with hedsets will make up the four channels.

K. An equipment rack will be wall mounted in the connected storage room. This rack will house all of the equipment (controllers, amplifiers, etc.) necessary for propper system functionality.

1.4 CULINARY LAB

A. Two (2) 65” displays will be ceiling mounted to face the classroom portion of the room. Each TV will have a ceiling mounted PTZ camera directly connected to it to provide an image of the instructors training kitchen to the class.

B. Control of the displays and PTZ cameras will be accomplished via the manufacturer’s wireless IR remotes, per request of the Owner.

1.5 SIM LAB COMMUNICATIONS

A. The purpose of this system is to provide audio communication between the classroom and lab room.

B. A wall mounted paging station mounted on the classroom wall allow for an instructor to speak into the lab room. This paging station is capable of talking to up to four locations to provide for future expansion of communication areas in the lab. An always on microphone in the ceiling of the lab will provide listening ability back in classroom.

C. Both the class room and lab will have a wall mounted volume control to adjust the volume of the other room’s voice heard through each room’s ceiling speaker.

27 5116 - 3

1.6 VOICE LIFT

A. A voice lift kit will provide ceiling speakers, amplifier/mixer, and microphone for the specified space. The amplifier/mixer will be installed onto a wall mounted shelf in the room at a location defined by the Owner.

B. See the accompanying plan documentation for a table listing the rooms that require voice lift.

1.7 COMMONS

A. The AV Contractor is responsible for installing Owner furnished display(s) and mounts in this location.

1.8 WORKOUT ROOM

A. The AV Contractor is responsible for installing Owner furnished display(s) and mounts in this location.

1.9 ALTERNATE 1 – CONFERENCE CENTER VTC

A. This alternate would provide for the ability to host soft codec meetings (Zoom, Teams, etc) in the Conference Center.

B. A portable PTZ camera mounted on a tripod stand would be placed in the room and connected to the nearest AV network wall connection. A dedicated tabletop touch panel will also connect to the AV network. This touch panel will provide PTZ camera viewing and control as well as the USB bridging connection that the laptop will use to access the camera video and room audio for use in the call/meeting.

PART 2 - PRODUCTS

2.1 AUDIO EQUIPMENT

A. See attached appendices for specific Manufacturer and Model numbers for each system and subsystem.

B. Cross reference all drawings to the equipment list as shown in the appendices. Equipment shown in the appendices is for reference and assistance in bidding the project, but it is possible that not all equipment will be reflected in the appendices. Contractor shall provide a complete and functional system as designed regardless of whether a specific component is specifically noted in the Appendix.

C. All equipment shall be new and shall be the manufacturer’s newest and most current version of the product.

D. Following are general categories of equipment that will form the system. See drawings for quantities and sizing of all equipment.

1. Equipment Racks

a. Full size (44 RU) gang and stand-alone racks

27 5116 - 4

b. Wall-mounted equipment racks

c. Desktop equipment racks

d. Podium/lectern mounted equipment racks

2. Power sequencing and distribution

a. Power sequencing panel

b. Power raceway

c. UPS devices

d. Distributed power outlets

e. Rackmounted Power & Lights

f. Rackmounted Power outlets

3. Mixers and Mixing Consoles

4. Loudspeakers

a. Line Array Speakers

b. Point Source Speakers

c. Digitally steered column arrays

d. Distributed Speakers

1) Wall-mounted

2) Ceiling

5. Amplifiers

6. Digital Signal Processors

a. Fixed input/output configuration

b. Expandable systems

c. Fixed internal architecture

d. Open/flexible internal architecture

7. Wireless microphones

8. Audio Sources & Outboard Equipment

9. Control System – See specification section 274125 for Control System components.

E. ALLOWANCES

1. Contractors shall include a $500 allowance for changes that may be directed by the

Consultant. Any allowance not used during the project shall be credited back to the client.

F. CORDS AND ADAPTERS

1. Provide all necessary cords, adapters, cables, and interfaces to accept the input and output signals from the specified equipment to the rest of the system.

G. CABLING & WIRE – Not all cabling types listed below will necessarily be used. Some cables may not be used in this project. Additional cabling requirements may be noted in related spec sections, drawings, and in the equipment appendix. All AV cabling in the project shall have a gray jacket to differentiate it from other building cables.

1. Mic/Line Wire: 22 AWG 2-conductor twisted pair with drain wire, foil shield, and overall jacket. Provide plenum version in all required spaces.

a. Belden 9451 (Plenum -- 9451P)

b. West Penn 454 (Plenum – D25454)

2. Speaker Wire: 10 AWG 2-conductor twisted pair with overall jacket and waterproof jacket.

a. West Penn C210

3. Speaker Wire: 12 AWG 2-conductor twisted pair with overall jacket. Provide plenum version in all required spaces.

a. West Penn 227 (Plenum – 25227)

b. Belden 5000UH (Plenum -- 6000UE)

4. Speaker Wire: 16 AWG 2-conductor twisted pair with overall jacket. Provide plenum version in all required spaces.

a. West Penn 225 (Plenum – 25225)

b. Belden 5200UH (Plenum -- 6200UE)

27 5116 - 5

5. Cat6 Unshielded: Eight Conductor, 24 AWG, unshielded, twisted pair cable with overall jacket.

a. Belden 2412

6. Cat6 Shielded: Eight Conductor, 24 AWG, shielded, twisted pair cable with overall jacket.

Provide plenum version in all required spaces.

a. Extron XTP DTP 24/1000 (Plenum – XTP DTP 24P/1000)

b. Crestron DM-CBL-8G-NP (Plenum – DM-CBL-8G-P

PART 3 - EXECUTION

A. COORDINATION

1. Coordinate will all other building trades to facilitate a smooth and complete installation.

2. Coordinate all power requirements and locations with the Electrical Contractor. Contractor shall provide appropriate direction to the Electrical Contractor pertaining to the location and quantity of electrical outlets serving Audio-Video Equipment

B. EXECUTION

1. Provide a service loop of cable between any racks and the associated cabling/infrastructure on the nearby wall such that the rack can be moved away from the wall a sufficient distance to facilitate easy service of the rack and equipment.

C. APPENDIX A, B, C, D, E, F, G, ALTERNATE 1 – EQUIPMENT LISTS

1. See the attached appendices for the equipment lists for the Audio-Video Systems. Lists are provided as a reference. Confirm all quantities with the related drawings. In case of conflict between the equipment lists and the related drawings, the contactor shall furnish the greater quantity or price impact. Note any quantity conflicts and bring to the attention of the consultant as appropriate.

27 5116 - 6

Appendix A - Classroom AV (EACH ROOM)

Qty Make Model Description

Portable Cart System

1 Viewsonic CDE8620-W 86" Display (or equal size), 3840 x 2160 Resolution, 450 cd/m2 Brightness

1 Wolfvision 102033-01 Cynap Pure Mini, AirPlay, Miracast (Peer-to-Peer and MICE), Chromecast, vSolution Cast

1 Chief XPA1UB Large Fusion® Manual Height Adjustable Mobile AV Cart

1 Chief FHB5149 Fusion® and Thinstall™ Hardware Kits

1 JBL PSB-1 2 channel commercial soundbar

1 Chief PACSBM Universal Soundbar Mount

1 Chief CSMP9X12 Proximity™ Component Storage Panel, Interface

1 ProCo DURACAT-25 25' Cat6 with thick PVC outer jacket, RJ45 on both ends

[Cynap to Owner's network for Internet traffic only]

1 ProCo E143-25PB 25' extension cord with 3-input power block

1 Comprehensive

MHD48G-

25PROBLKA

MicroFlex™ Pro AV/IT Integrator Series™ Active Ultra High

Speed 8K 48G HDMI Cable with ProGrip™ Jet Black 25ft

[Hardwired HDMI connection to cart]

0.12 Cables to Go CG29858

6 Inch Hook-and-Loop Cable Management Wraps Multipack

(12 pack) - Black [HDMI cable storage at cart]

0.12 Cables to Go CG29854

11 Inch Hook-and-Loop Cable Management Wrap Multipack

(12 pack) - Black [Cart power/data cable storage at cart]

1 Contractor Snakeskin Outer snake skin sheath for power and data umbilical cabling

Labor

1 *Programming

1 *Engineering/PM

1 *Custom Plates

1 *Lift Rental

Wiring

1 *Network wire

1 *Control wire

1 *Mic wire

1 *Speaker wire

Product equipment…