Automotive_Parts_and_Supplies_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org

RTSX-260004-DS

AUTOMOTIVE PARTS AND SUPPLIES

RELEASE DATE: April 28, 2025

RESPONSE DEADLINE: June 12, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Automotive Parts and Supplies

Table Of Contents

1. INTRODUCTION

2. DEFINITION OF TERMS

3. SCOPE OF WORK/SPECIFICATIONS

4. TERMS AND CONDITIONS OF SOLICITATION

5. REQUIRED SUBMITTAL DOCUMENTS - ITB

6. AWARD

7. CONTRACT

8. GENERAL TERMS AND CONDITIONS

Attachments:

A - Draft Contract B - Anti-Human Trafficking Affidavit

C - BID PRICES

1. INTRODUCTION

1.1. Summary

It is the intent of the City of Gainesville (City) to obtain bid responses for automotive parts and supplies for light, medium, heavy-duty vehicles and transit buses to Regional Transit System (RTS). Contract term is October 1, 2025 through September 30, 2026.

1.2. Background

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

1.3. Procurement Representative

Daphyne Sesco

Procurement Specialist 3 sescoda@cityofgainesville.org

Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville

Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

1.4. Timeline

Release Project Date: April 28, 2025

Question Submission Deadline: May 21, 2025, 11:59pm

Response Submission Deadline: June 12, 2025, 3:00pm https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/

2. DEFINITION OF TERMS

2.1. DEFINITION OF TERMS

A. Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

B. Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

C. Bid: The written response to a Solicitation.

D. CITY: City of Gainesville

E. Cone of Silence: The period between the issue date of the solicitation and the time CITY Officials and Employees award the contract.

F. Due Date: The date the response is due.

G. Lobbying: When any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by CITY officials and employees, except as authorized by procurement documents.

H. Non–Responsive: A response that does not meet the material requirements of the solicitation.

I. Redacted: means that the confidential/proprietary information in the proposal has been obscured so that it cannot be read.

J. Respondent: An individual or business entity that submits a response to a Solicitation.

K. Response: A written document submitted by a Respondent in reply to Solicitation.

L. Responsive: A response that conforms in all material respects to the requirements set forth in the Solicitation.

M. Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid (ITB), Request for Proposal (RFP), Request for Quotation Quote), Invitation to

Negotiate (ITN) or Request for Statement of Qualifications (RFSQ).

N. Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

O. Unredacted: means that the entire document, including the confidential/proprietary information, has not be obscured and is visible for the evaluation team to use in their evaluation process.

3. SCOPE OF WORK/SPECIFICATIONS

3.1. MINIMUM QUALIFICATIONS

• Bidders shall have been in the automotive parts and supplies business for at least five-years servicing accounts of a size similar to the City of Gainesville

• Bidder must be an authorized reseller of proposed brand/manufacturer

3.2. SCOPE OF WORK

2.1 GENERAL DESCRIPTION

It is the intent of the City of Gainesville (City) to obtain bid responses for automotive parts and supplies for light, medium, heavy-duty vehicles and transit buses to Regional Transit System (RTS).. RTS is seeking a single percentage discount for the entirety of the Contractor’s catalog. Specific item categories that RTS utilizes are included under ITEM CATEGORIES. Bidders must maintain and make available their product catalog to RTS by providing a link to an online version or electronic version with their bid documents. No additional charges will be allowed. All charges must be included with your bid pricing. The contractor(s) shall have the capability to perform and complete the services in all respects in accordance with the solicitation documents and will have been providing like services for a period of five (5) years. All parts and supplies furnished during the life of this contract shall be of the manufacturer and quality described within the technical specifications. Contract term is October 1, 2025 through September 30, 2026.

The City of Gainesville does not guarantee any dollar amounts to be purchased from awarded suppliers.

Successful Bidder should provide a list of Emergency Contact Personnel and their phone numbers who can be contacted twenty-four (24) hours a day within 10 days of intended award notification.

This is a partial requirements contract for automotive parts and supplies on an as needed basis to maintain and repair City owned vehicles and equipment and will cover any equipment procured during the contract period. The City reserves the right to cancel any Contractor when the City-owned equipment they supply parts or services for is disposed of during the contract period.

Product Availability RTS will request products from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the products in the time required. Should the situation occur where the awarded contractor is consistently out of stock the award may be revoked and offered to the contractor of the next highest merit.

2.2 Delivery

• The City desires a maximum delivery time of one (1) hour for stock parts and a maximum delivery of forty-eight (48) hours for non-stock parts. The RTS garage location may require delivery multiple times a day, and this service must be available at no extra cost.

• Bidder shall state guaranteed delivery time for both stock parts and non-stock parts in Section 4. BID PRICES.

• Time is of the essence, and failure to meet the delivery time specified can constitute a breach of contract.

• If the awarded contractor cannot meet the specified delivery schedule, the City reserves the right to purchase the item(s) from another contractor who can meet the required delivery.

• The City reserves the right to request accelerated delivery of any item(s), and, if such accelerated delivery cannot be provided, the City reserves the right to purchase such item(s) from the contractor who is able to provide such accelerated delivery.

• The Contractor hereby guarantees to accept orders issued by the City if it can meet the delivery schedule specified, at the net discount level quoted.

• Acceptance of orders constitutes a guarantee of delivery.

• Inability to meet the delivery schedule specified by the City due to supply chain disruption beyond Contractor’s control shall be the only valid reason for declining an order.

• Delivery and contact information:

Delivery Address Contacts Hours of Operation Regional Transit System

Maintenance Garage 34 SE 13th Road

Gainesville, FL 32627

Kevin Monck 352-393-7864 Zef Durham 352-393-7865

Andrew McMullen 352-334-2600

Sunday – Thursday 10:00 PM to 6:30 AM Monday – Friday 6:00 AM to 2:30 PM Monday – Friday 2:00 PM to 10:30 PM

• The point of delivery for the item(s) purchased under this contract will be the City property specified by the City at the time the order is placed.

• The City shall have the right to pick up orders as desired.

• The contractor shall ensure that all orders delivered or picked up are complete with itemized sales forms or shipping documents.

• Contractor is responsible for obtaining a signed receiving document from the RTS employee who receives the merchandise. The City will not be responsible for merchandise payments unless a receiving document supporting the

Contractor’s invoices has been issued.

2.3 Parts

All parts and products offered shall be new, highest quality or grades available, meet all the requirements of these specifications and be in operating condition at time of delivery. All parts offered by the Bidder shall be the most recently issued models. No parts other than the best quality will be considered for the purpose of this ITB. Parts shall meet or exceed the quality of the part furnished on the original piece of equipment (OEM). However, if the original manufacturer has updated the quality of the parts for current production, parts supplied under this contract shall equal or exceed the updated quality. Failure to provide items of such quality will be cause for rejection and/or return of said item. The burden of proof and cost of analysis will be the responsibility of the Contractor. (See Attachment Tab for RTS Vehicle List (Year, Make, Model)

All parts shall be the manufacturer’s top line or primary line parts. No second line parts will be accepted unless specifically requested.

All parts returned for credit, will be credited to the purchase order they were originally purchased on. At no time will cash refunds be made. At no time will a part be exchanged for another, without a credit memo and a new invoice being issued containing a notation of the applicable purchase order number.

Exchange items furnished by the Contractor will be billed at the exchange price. When the core (when applicable) is not provided by the City, a separate core charge is permissible. When the core is provided, a credit slip will be issued.

2.4 PRICING

Contractor is required to guarantee the pricing rules and method of calculation to be firm for the contract period, i.e. if the quote is for jobber price level, then Contractor shall always charge at that level.

The discount level of dealer, stocking dealer, or jobber for each category of parts established by the bid including applicable additional discounts will be applied against the prices in effect and included on bidder’s appropriate price sheets at the time orders are placed. Prices must include delivery F.O.B. destination. Net discount levels must remain in effect during the contract period.

In the event of sales and/or promotional events, the Contractor shall charge the City the lower of the sale price or the quoted discount level price.

In the event prevailing market conditions warrant an adjustment in contract pricing, the following escalation/de-escalation clause shall be the only clause applicable or acceptable to the City:

• Contractor shall give written notice to the Project Manager of any proposed changes from contract prices not less than thirty 30 calendar days prior to the effective date of said price changes.

• Such notice must be accompanied by a copy of the supplier’s advisory or notification to the contractor of a justifiable price change.

• No price escalation will be authorized in excess of the amount of the increase referred to on the supplier’s notice.

• The approved price change shall be honored for all orders received by the contractor after the effective date of such price change.

• Approved price changes are not applicable to orders already issued and in process at time of price change.

• The City reserves the right to audit and/or examine any pertinent books, documents, papers, records, or invoice relating directly to the contract transaction in question after reasonable notice and during normal business hours.

• The Project Manager retains the right to determine whether or not such proposed price changes are in the best interests of the City.

2.5 INVOICING AND PAYMENT

The contractor shall be responsible for invoicing the City on delivery of the items purchased.

Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

• Invoice Number

• Invoice Date

• Invoice Amount

The invoice should include the following information:

• Identifying purchase order number or vehicle number

• Invoice number and date

• Quantity purchased

• Unit cost

• Discount

• Net purchase amount

Parts shall be shipped and/or delivered with invoices to the City location below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts Regional Transit System

Maintenance Garage 34 SE 13th Road

Gainesville, FL 32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org Phone 352- 393-7867 rtsap@cityofgainesville.org

2.6 WARRANTY

The Contractor shall state warranties on the various types of products bid and shall be responsible for processing City warranty parts claims. In addition to any warranty implied by law or fact and any other express warranties, Contractor expressly warrants all parts supplied to be free from defect in design, workmanship, and materials; to conform strictly to applicable specifications and to be fit for the purpose intended and to be merchantable. All warranties shall remain in effect irrespective of any inspection, test, acceptance of, and payment by the City of Gainesville.

2.7 HAZARDOUS MATERIALS

Contractor(s) supplying parts and/or services shall comply with all local, state, and federal regulations pertaining to the storage, handling, and disposal of waste products both hazardous and non-hazardous.

Awarded Contractor(s) shall supply complete specifications for the product(s) awarded, including Safety Data Sheets (SDS), upon request, during the contract term.

2.8 ITEM CATEGORIES

Provided is a list of the most common item categories used at the RTS Facility, but are not limited to the following categories listed below.

• Air Fittings • Brass Fittings • Carburetor Cleaner

• Hoses & Hose Clamps • Relays • Electrical Cleaner

• Fuses • Solenoids • Adhesive

• Grease Fittings • Regulators • Additives

• Coolant Tests • Spark Plug • Ball Joints

• Warning Kits • Ignition Coil Pack • Tie Rod Ends

• Wipers • Ignition Wires • Drag Links

• Brake Pads • Sending Units • Shocks

• Brake Rotors • Gauges • King Pins

• Hydraulic Hose & Lines • Light Bulbs • Struts

• Brake Drums • Switches • Bearings

• Brake Linings • Penetrating Oil • Seals

• Engine Oil Filters • Hydraulic Filter • Vacuum Pump Oil

• Transmission Filters • PAG Oil

• Engine Air Filters • Hydraulic Oil

• Cabin Air Filter • Power Steering Fluid

2.9 AWARD BASIS

The City will use Market Basket sampling, comprised of 15 items, to determine the lowest bidder. The list will be available after award.

4. TERMS AND CONDITIONS OF SOLICITATION

4.1. DISTRIBUTION OF INFORMATION

Respondents must submit all inquiries regarding this bid via the City Procurement Portal ("eProcurement Portal") at https://procurement.opengov.com/portal/CityofGainesville. Please note the deadline for submitting questions. All answers to questions will be posted in the eProcurement Portal. To receive notifications when answers are posted, respondents should select "Follow" on the bid title. It is the respondent's responsibility to monitor the website for answers to inquiries.

4.2. PRE-SOLICITATION MEETING

Attendance at the pre-solicitation meeting is strongly recommended as it provides an opportunity to discuss the project's scope of work, procedures, and specifications directly with the Project Manager. This meeting is the only time during the bid process when bidders can ask questions directly.

If special accommodations are required to attend a pre-solicitation meeting or bid opening, please contact the Procurement Representative at least 72 hours in advance.

NOTE: Failure of bidder to attend a mandatory pre-solicitation meeting will result in disqualification of a submitted response.

4.3. PROHIBITION OF LOBBYING

To ensure fair consideration, consistent and accurate dissemination of information for all respondents, the CITY prohibits communication to or with any department, employee, or agent evaluating or considering proposals during the submission process, except as authorized by the Procurement Division representative. Additionally, the CITY prohibits communication initiated by a respondent to any CITY official or employee evaluating or considering the proposals (up to and including the City Commissioners) before the time an award decision has been made. Any communication between proposer and the CITY required to obtain information or clarification for preparing a bid or to enable a proper, accurate evaluation of a proposal will be handled solely through the Procurement Division staff. Any communications initiated between the respondent and the CITY outside these parameters may be grounds for disqualifying the offending respondent from consideration for award of the proposal and/or any future proposal.

Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by the CITY officials and employees, except as authorized by procurement documents.

4.4. CONE OF SILENCE

During the Cone of Silence, except as pursuant to an authorized appeal, no person may lobby on behalf of a competing party in a particular procurement process, no person may lobby CITY officials or employees except https://procurement.opengov.com/portal/CityofGainesville the Procurement Division designated staff. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

The Cone of Silence is the period between the issue date of the solicitation and the time the CITY Officials and Employees award the contract.

4.5. DETERMINATION OF RESPONSIBLE BIDDER

As a part of the proposal evaluation process, the CITY reserves the right to conduct a background investigation of bidder, including a record check by the Gainesville Police Department if the qualifications require it. Bidder’s submission of a proposal constitutes acknowledgment of the process and consent to such investigation.

No contract will be awarded to any respondent who is in arrears to the CITY for any debt, fee, tax, or contract, or who is a defaulter as surety or in any other capacity, upon any obligation to the City. Additionally, any respondent determined to be not responsible by the CITY pursuant to Pro-01 Procurement Administrative Guidelines, C.2.ii., will not be awarded a contract.

Respondent must demonstrate that it is responsible as defined in the City of Gainesville’s Pro-01 Procurement Administrative Guidelines, C.2.ii., as may be amended.

These criteria assess the respondent's capability to perform.

A. The ability of the bidder to successfully carry out a proposed contract.

B. Past performance (including reference check), experience, business and financial capabilities, skills, technical organization, legal eligibility and reliability.

If it is determined that the respondent is not responsible, the CITY may notify respondent of its finding, including evidence used, and allow respondent the opportunity to come into compliance within three (3) business days of notification.

If selected, respondent must either update or complete CITY’s vendor application, pay business tax (if applicable), and register with the State of Florida (if required by law).

4.6. RESPONSIVENESS OF BID

A responsive proposal is one which follows the requirements of the solicitation, includes all required documentation, is submitted in the format outlined in the solicitation, is of timely submission through the eProcurement Portal, and has the appropriate signatures as required on each document. Failure to comply with these requirements may deem the proposal non-responsive (Pro-01 Procurement Administrative Guidelines , C.2.i.)

Each proposal shall be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation.

4.7. EXAMINATION OF SOLICITATION DOCUMENTS - FULLY INFORMED

RESPONDENT

A. Prior to responding to the Solicitation, Respondents are responsible for the following: (1) examining the

Solicitation thoroughly, (2) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the Work, (3) studying and carefully correlating

Respondent’s observations with the Solicitation, and (4) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

B. Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

C. A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to City of Gainesville Procurement at least within five (5) work days of the solicitation posting date.

4.8. PROPOSAL SUBMISSION INSTRUCTIONS

The bid response, containing all required documents, with authorized signatures, must be submitted in OpenGov by 3:00 p.m. on the due date indicated on the Solicitation Cover Page. OpenGov will reject late proposals, and the City will not accept proposals submitted in any other manner that through OpenGov.

Both the response and the price proposal, if required to be submitted as a separate document, must be signed by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the bidder. An authorized representative who is not an officer may sign the proposal, but must attach a corporate resolution granting authorization to the representative to execute on behalf of the business.

The submittal of a response by a respondent will be considered by the City as constituting an offer by the respondent to perform the required services at the stated fees.

4.9. INTERPRETATION AND ADDENDA

All questions about the meaning or intent of this Solicitation are to be directed to the Procurement Representative via the CITY's eProcurement Portal, https://procurement.opengov.com/portal/cityofgainesville, unless stated otherwise. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda posted on the City’s eProcurement Portal.

Respondents must create an account on the City’s eProcurement Portal to receive notifications. Registered Respondents will be notified of all Addenda posted in the City’s eProcurement Portal.

Only questions answered by formal written Addenda will be binding.

A. Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement

Representative.

B. Addenda issued before the Solicitation due date and time are considered binding and treated as if they were originally written into the Solicitation. It is the responsibility of the Respondents to ensure they have received, signed, and included all addenda(s) with their submittals.

4.10. EXCEPTION TO THE SOLICITATION

Respondents may take exception to any of the terms of this Solicitation unless otherwise stated. Should a respondent take exception where none is permitted, the proposal will be rejected as non-responsive. All exceptions taken must be specific to allow the City a meaningful opportunity to evaluate and rank proposals.

Where exceptions are permitted, the City shall determine the acceptability of the proposed exceptions. The proposals will be evaluated based on the proposals as submitted. The CITY retains the right to accept or reject the exceptions. Where exceptions are rejected, the CITY may request that the respondent furnish the services or goods described herein, or negotiate an acceptable alternative.

4.11. MODIFICATION OR WITHDRAWAL OF A RESPONSE

Modifications to or withdrawal of a respondent’s submittal can be made until the Response Submission Deadline (See Section 1.4 – Deadline). Modifications or withdrawals must be documented in the City eProcurement Portal https://procurement.opengov.com/portal/cityofgainesville prior to the Response Submission Deadline (See Section 1.4 – Deadline) in order to be recognized by the CITY. Any bid not withdrawn will constitute an irrevocable offer, for a period of one hundred twenty (120) days, to provide the CITY adequate time to award the Contract for the services specified in this solicitation.

4.12. COLLUSION

Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered as a response to this Solicitation. Multiple responses from any individual, firm, corporation, organization or agency under the same or different name may result in rejection of all responses from the Respondent.

A. Respondent, by signing the Respondent’s Verification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

https://procurement.opengov.com/portal/GRU

B. By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any CITY officer or employee to secure favorable treatment with respect to being awarded this Contract.

4.13. TRADE SECRETS OR CONFIDENTIAL AND EXEMPT INFORMATION

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public record’s request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local government agency exemptions from inspection or copying of public records). Section 815.045, Florida Statutes (Trade secret information), provides that trade secret information as defined in Section 812.081, Florida Statutes (Trade secrets; theft, embezzlement; unlawful copying; definitions; penalty) is confidential and exempt from disclosure because it is a felony to disclose such records. The Parties understand and agree that Florida’s Public Records Law is very broad and that documents claimed by a Party to be confidential and exempt from public disclosure pursuant to the Public Records Law may in fact not be deemed such by a court of law. Accordingly, the following provisions shall apply:

A. Identifying Trade Secret or Otherwise Confidential and Exempt Information.

For any records or portions thereof that respondent claims to be Trade Secret or otherwise confidential and exempt from public disclosure under the Public Records Law, respondent shall:

1. Upload a pdf version reply of the complete UNREDACTED proposal. Include “UNREDACTED, CONFIDENTIAL” in document title. This is the version that will be used by the evaluators when they are reviewing your proposal. It is essential that the items that will be redacted are highlighted in yellow to prevent the evaluation team from discussing these items after the award. The first page of the document for the unredacted document should provide a general description of the information respondent has designated as confidential and/or exempt, and provide a reference to the appropriate Florida or Federal statute supporting the confidential and/or exempt classification.

2. The City’s evaluators will be provided with the complete unredacted proposal, including any trade secret or otherwise confidential and exempt information. The City evaluators will maintain the confidentiality of the information through the evaluation process, including any recorded evaluation team meetings.

3. Upload a pdf version reply of the REDACTED copy of the proposal. Include “REDACTED” in the document title. This copy will be used to support any public records requests that may arise from this solicitation.

4. Provide an affidavit or similar type of evidence that describes and supports the basis for

Respondent’s claim that the information is confidential and exempt from public disclosure, referencing all applicable Florida Statutes

B. Request for Trade Secret or Otherwise Confidential and Exempt Information.

1. In the event a public record request is made to view the information which respondent claims is confidential and/or exempt, the City will notify the respondent and give the respondent a reasonable opportunity (generally 2 business days) to institute appropriate legal action to prevent the disclosure of the information claimed as confidential and/or exempt.

2. In the event that the City in its sole discretion finds no basis for respondent’s claim that certain information is Trade Secret or otherwise confidential and exempt under Florida’s Public Records Law, then City shall notify respondent in writing of such conclusion and provide respondent a reasonable amount of time to file for declaratory action requesting a court of law to deem the requested information as Trade Secret or otherwise as confidential and exempt under Florida’s Public Records

Law. If respondent fails to file for declaratory action within the reasonable amount of time provided, then City will disclose the information requested.

3. If a public records lawsuit is filed against CITY requesting public disclosure of the information labeled by respondent as Trade Secret or otherwise as confidential and exempt, CITY shall notify respondent and respondent shall intervene in the lawsuit to defend the nondisclosure of such information under

Florida’s Public Records Law.

4. Respondent hereby indemnifies and holds CITY, its officers and employees harmless from any and all liabilities, damages, losses, and costs of any kind and nature, including but not limited to attorney’s fees, that arise from or are in any way connected with respondent’s claim that any information it provided to CITY is Trade Secret or otherwise confidential and exempt from public disclosure under

Florida’s Public Records Law.

C. How to Designate Trade Secret or Otherwise Confidential and Exempt Information

If a respondent believes that its reply contains Trade Secret or otherwise confidential and exempt information (as defined by Florida or Federal law) and should be withheld from disclosure to the public, in such cases the respondent must provide a redacted copy of the proposal for public access.

D. How the City will Handle Material Identified as Trade Secret or Otherwise Confidential and Exempt Information

All public records submitted to the City, including those claimed as confidential and/or exempt, will be retained by the City and will not be returned to a respondent at the conclusion of the bidding process.

4.14. PROTEST OF SOLICITATION SPECIFICATIONS AND/OR AWARD

Participants may protest the Specifications of the solicitation in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines

Participants may protest the Solicitation Award in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines

4.15. SOLICITATION POSTPONEMENT/CANCELLATION/WAIVER OF

IRREGULARITIES

The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, proposals; re-advertise this solicitation; postpone or cancel, at any time, this solicitation process; or waive any irregularities in this solicitation or in the proposals received as a result of this solicitation.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

5. REQUIRED SUBMITTAL DOCUMENTS - ITB

1. RESPONDENT VERIFICATION*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

I hereby propose to provide the goods/services requested in this Solicitation. I agree to hold pricing for at least 120 calendar days from the Solicitation due date. I agree that CITY’s terms and conditions herein take precedence over any conflicting terms and conditions submitted for CITY’s consideration, and agree to abide by all conditions of this Solicitation.

I certify that all information contained in this Response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to execute and submit this Response on behalf of the organization as its agent and that the organization is ready, willing and able to perform if awarded.

• Respondent_Verification.pdf

*Response required

2. LOCAL PREFERENCE*

To claim "Local Preference" a bidder must have a valid occupational license (business permit) issued by the City of Gainesville, Florida at least six months prior to bid or proposal opening date and have a physical business address located within the corporate limits of the City of Gainesville, Florida.

☐ Yes - Include a copy of the current year's license (permit) issued by the City of Gainesville, Florida with your submittal.

☐ No - Bidder is not eligible to claim Local Preference.

*Response required

3. SOLICITATION RESPONSE*

Download the BID PRICES form from the Attachments tab, complete and upload here as one pdf document with any other supporting documentation (i.e., proof of meeting Minimum Qualifications).

*Response required

4. DRUG-FREE WORKPLACE CERTIFICATION FORM*

Whenever two or more bids which are equal with respect to price, quality, and service are received in accordance with Section 287.087, Florida Statutes, preference shall be given to respondents that certify that they have a drug-free workplace.

• Drug_Free_Workplace.pdf

*Response required

5. e-VERIFY FORM* https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/f144cedd-d0d9-47c4-a552-70b78b5e4ded_Respondent_Verification.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MBH7QLWE%2F20250516%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250516T111820Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCqvCvd%2Fgd1kdkpR0Uo2d1I9s5iriyGhe0jSxloHmmJ%2BwIgVrJ05Xjc7fDwritdQV8nnH%2BZt3yPWYOl6KIjXUyuV7kqgwUIRBACGgw4OTIzNjQ2ODc2NzIiDIRqfmSVDHZFDKbzzCrgBFY9DZJevTeQhVdFBcUm64f0y%2FZAyQXWq0tmD9%2FgRSQYDOTZ587AzWWt6JwHv3iRuRz%2BWmeXBotB5LFAJcNW9iv3qYs4z4EgVhF6TnBi3rIsvP%2BzyDjps3qItaNlmed%2BDDNnlGvDjce%2BFipJOvgH3zAnSAXUX4qEd09kXhC1Cf4Mkag2dZcrLFXLecn2g2oro%2F28ZdlAH4SZD%2FxZsIaqTfRt2uOSOX%2FRZzmrnodsRHfF6gor34C0aUPSY5ISUilR4ttb51CrWqqYU59C%2Bn6%2BRTkGbT9DSbccC0elxCgrxxvrS0WsroM7XvH2BCnsekmNNX33ueAgZ%2B%2FVBAyFiJk1ZUAKLw83lSGCG%2F%2BwCUFHIjbIcwfRUXAM6wTqK7aVNDFksKBN4CaRMulNrS3KrZ%2B9Lzls6UQGrGOcGkW2nBWUc3Zlm%2FzZysUrekrAe4UEJmPE9HlLjzxBbc%2BWdkB6CL6HsXoEjjKPvewwUUKmF0RHeLXs0psJspTctJf4EBOgO%2BFnJjhHm7C3n1LhY2oSb5WTDUzT%2BCFImIpL1FxtPcST%2F5xwjDAyi7%2BegSvU7PEFdpWh8cHLU0BaTY4lFG9pNYKd0kZs1dLrvYmEjBo0YkzGE2wB0cn7PcDOIHAElaETQ5ivaez2RJLlXosjo%2F%2BfIcVev8kV25xI76nHyjJTjVhbKjZbmZ2H8nAHMISCStmo6nRiw%2B%2BwUeBmmTQ0aOGIgHEpR4JgLwBnKIGBRuSN5mRApgucHa6gA4l5GRt1y8cMePX76ZVbsOvbN82tFmfYsnu%2BtOPrDIlSz6Irjdwm%2FuspIN3YMKa4nMEGOpsBFTPWb2%2FfoFpPUDjSZRGsgVlpBZ6dG%2BVWz468u95wBOe698peIJYaP%2B96HbwZV%2FQqKxAVR4igD7vuWbuVFSNWJI1w2WH6eXfubLca%2By%2Fj1LhtNhw%2BslHY6F4zz4CV8oGUg0tG2iSB%2BFFR5Kwzuu0QtFntQJ5S8qZprddMVbBmedxEqf2ntnYNR970KXVnusLsM%2BZknCHI1awVyAI%3D&X-Amz-Signature=9bb306ed3954e39ed6376533e75558d61fd515238b120c451fd5586e4ab5641d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_Verification.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/6757491c-7964-4fbf-a883-858e4baa17f4_Drug_Free_Workplace.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MBH7QLWE%2F20250516%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250516T111820Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCqvCvd%2Fgd1kdkpR0Uo2d1I9s5iriyGhe0jSxloHmmJ%2BwIgVrJ05Xjc7fDwritdQV8nnH%2BZt3yPWYOl6KIjXUyuV7kqgwUIRBACGgw4OTIzNjQ2ODc2NzIiDIRqfmSVDHZFDKbzzCrgBFY9DZJevTeQhVdFBcUm64f0y%2FZAyQXWq0tmD9%2FgRSQYDOTZ587AzWWt6JwHv3iRuRz%2BWmeXBotB5LFAJcNW9iv3qYs4z4EgVhF6TnBi3rIsvP%2BzyDjps3qItaNlmed%2BDDNnlGvDjce%2BFipJOvgH3zAnSAXUX4qEd09kXhC1Cf4Mkag2dZcrLFXLecn2g2oro%2F28ZdlAH4SZD%2FxZsIaqTfRt2uOSOX%2FRZzmrnodsRHfF6gor34C0aUPSY5ISUilR4ttb51CrWqqYU59C%2Bn6%2BRTkGbT9DSbccC0elxCgrxxvrS0WsroM7XvH2BCnsekmNNX33ueAgZ%2B%2FVBAyFiJk1ZUAKLw83lSGCG%2F%2BwCUFHIjbIcwfRUXAM6wTqK7aVNDFksKBN4CaRMulNrS3KrZ%2B9Lzls6UQGrGOcGkW2nBWUc3Zlm%2FzZysUrekrAe4UEJmPE9HlLjzxBbc%2BWdkB6CL6HsXoEjjKPvewwUUKmF0RHeLXs0psJspTctJf4EBOgO%2BFnJjhHm7C3n1LhY2oSb5WTDUzT%2BCFImIpL1FxtPcST%2F5xwjDAyi7%2BegSvU7PEFdpWh8cHLU0BaTY4lFG9pNYKd0kZs1dLrvYmEjBo0YkzGE2wB0cn7PcDOIHAElaETQ5ivaez2RJLlXosjo%2F%2BfIcVev8kV25xI76nHyjJTjVhbKjZbmZ2H8nAHMISCStmo6nRiw%2B%2BwUeBmmTQ0aOGIgHEpR4JgLwBnKIGBRuSN5mRApgucHa6gA4l5GRt1y8cMePX76ZVbsOvbN82tFmfYsnu%2BtOPrDIlSz6Irjdwm%2FuspIN3YMKa4nMEGOpsBFTPWb2%2FfoFpPUDjSZRGsgVlpBZ6dG%2BVWz468u95wBOe698peIJYaP%2B96HbwZV%2FQqKxAVR4igD7vuWbuVFSNWJI1w2WH6eXfubLca%2By%2Fj1LhtNhw%2BslHY6F4zz4CV8oGUg0tG2iSB%2BFFR5Kwzuu0QtFntQJ5S8qZprddMVbBmedxEqf2ntnYNR970KXVnusLsM%2BZknCHI1awVyAI%3D&X-Amz-Signature=27c62a253c24d56785fb09e79327318f195a724d38f67d67543aff08ac525762&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug_Free_Workplace.pdf%22&x-id=GetObject

The Contractor shall comply with all applicable requirements of Section 448.095, Florida Statutes, including but not limited to: 1) the Contractor shall register with and use the U.S. Department of Homeland Security’s E- Verify system to verify the work authorization status of all new employees of the Contractor during the term of this Agreement; and 2) the Contractor shall expressly require any subcontractors performing work or providing services pursuant to this Agreement to likewise register with and use the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees of the subcontractor during the term of this Agreement. Section 448.095, Florida Statutes, states the statute must be construed in a manner that is fully consistent with any applicable federal laws or regulations, and therefore this section does not apply to this Agreement to the extent that this section would be inconsistent with any federal laws or regulations that are applicable to this Agreement.

• e-Verify_Form.pdf

6. PROHIBITION REGARDING FOREIGN COUNTRIES OF CONCERN *

In accordance with Section 287.05701(2)(a), F.S. (2023), the City may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor, and may not give preference to a vendor based on the vendor's social, political, or ideological interests.

• Foreign_Countries_of_Concer...

*Response required

7. REFERENCES*

DOWNLOAD THE BELOW DOCUMENT, COMPLETE AND UPLOAD HERE.

• Respondent_References.pdf

8. NO RESPONSE SURVEY

If you are not bidding, please complete and return the attached form so that we may learn from your comments to improve our solicitations.

• No_Response_Survey.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/a707c977-669b-474b-92bb-3a5fb390cf43_e-Verify_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MBH7QLWE%2F20250516%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250516T111820Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCqvCvd%2Fgd1kdkpR0Uo2d1I9s5iriyGhe0jSxloHmmJ%2BwIgVrJ05Xjc7fDwritdQV8nnH%2BZt3yPWYOl6KIjXUyuV7kqgwUIRBACGgw4OTIzNjQ2ODc2NzIiDIRqfmSVDHZFDKbzzCrgBFY9DZJevTeQhVdFBcUm64f0y%2FZAyQXWq0tmD9%2FgRSQYDOTZ587AzWWt6JwHv3iRuRz%2BWmeXBotB5LFAJcNW9iv3qYs4z4EgVhF6TnBi3rIsvP%2BzyDjps3qItaNlmed%2BDDNnlGvDjce%2BFipJOvgH3zAnSAXUX4qEd09kXhC1Cf4Mkag2dZcrLFXLecn2g2oro%2F28ZdlAH4SZD%2FxZsIaqTfRt2uOSOX%2FRZzmrnodsRHfF6gor34C0aUPSY5ISUilR4ttb51CrWqqYU59C%2Bn6%2BRTkGbT9DSbccC0elxCgrxxvrS0WsroM7XvH2BCnsekmNNX33ueAgZ%2B%2FVBAyFiJk1ZUAKLw83lSGCG%2F%2BwCUFHIjbIcwfRUXAM6wTqK7aVNDFksKBN4CaRMulNrS3KrZ%2B9Lzls6UQGrGOcGkW2nBWUc3Zlm%2FzZysUrekrAe4UEJmPE9HlLjzxBbc%2BWdkB6CL6HsXoEjjKPvewwUUKmF0RHeLXs0psJspTctJf4EBOgO%2BFnJjhHm7C3n1LhY2oSb5WTDUzT%2BCFImIpL1FxtPcST%2F5xwjDAyi7%2BegSvU7PEFdpWh8cHLU0BaTY4lFG9pNYKd0kZs1dLrvYmEjBo0YkzGE2wB0cn7PcDOIHAElaETQ5ivaez2RJLlXosjo%2F%2BfIcVev8kV25xI76nHyjJTjVhbKjZbmZ2H8nAHMISCStmo6nRiw%2B%2BwUeBmmTQ0aOGIgHEpR4JgLwBnKIGBRuSN5mRApgucHa6gA4l5GRt1y8cMePX76ZVbsOvbN82tFmfYsnu%2BtOPrDIlSz6Irjdwm%2FuspIN3YMKa4nMEGOpsBFTPWb2%2FfoFpPUDjSZRGsgVlpBZ6dG%2BVWz468u95wBOe698peIJYaP%2B96HbwZV%2FQqKxAVR4igD7vuWbuVFSNWJI1w2WH6eXfubLca%2By%2Fj1LhtNhw%2BslHY6F4zz4CV8oGUg0tG2iSB%2BFFR5Kwzuu0QtFntQJ5S8qZprddMVbBmedxEqf2ntnYNR970KXVnusLsM%2BZknCHI1awVyAI%3D&X-Amz-Signature=5f8cd171cc09ff6b567a31e71efe661e0e210852c162f19c1e4b93fef9713baa&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22e-Verify_Form.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/d32648e2-3b69-461c-be7a-b7b2f40143b7_Foreign_Countries_of_Concern.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MBH7QLWE%2F20250516%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250516T111820Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCqvCvd%2Fgd1kdkpR0Uo2d1I9s5iriyGhe0jSxloHmmJ%2BwIgVrJ05Xjc7fDwritdQV8nnH%2BZt3yPWYOl6KIjXUyuV7kqgwUIRBACGgw4OTIzNjQ2ODc2NzIiDIRqfmSVDHZFDKbzzCrgBFY9DZJevTeQhVdFBcUm64f0y%2FZAyQXWq0tmD9%2FgRSQYDOTZ587AzWWt6JwHv3iRuRz%2BWmeXBotB5LFAJcNW9iv3qYs4z4EgVhF6TnBi3rIsvP%2BzyDjps3qItaNlmed%2BDDNnlGvDjce%2BFipJOvgH3zAnSAXUX4qEd09kXhC1Cf4Mkag2dZcrLFXLecn2g2oro%2F28ZdlAH4SZD%2FxZsIaqTfRt2uOSOX%2FRZzmrnodsRHfF6gor34C0aUPSY5ISUilR4ttb51CrWqqYU59C%2Bn6%2BRTkGbT9DSbccC0elxCgrxxvrS0WsroM7XvH2BCnsekmNNX33ueAgZ%2B%2FVBAyFiJk1ZUAKLw83lSGCG%2F%2BwCUFHIjbIcwfRUXAM6wTqK7aVNDFksKBN4CaRMulNrS3KrZ%2B9Lzls6UQGrGOcGkW2nBWUc3Zlm%2FzZysUrekrAe4UEJmPE9HlLjzxBbc%2BWdkB6CL6HsXoEjjKPvewwUUKmF0RHeLXs0psJspTctJf4EBOgO%2BFnJjhHm7C3n1LhY2oSb5WTDUzT%2BCFImIpL1FxtPcST%2F5xwjDAyi7%2BegSvU7PEFdpWh8cHLU0BaTY4lFG9pNYKd0kZs1dLrvYmEjBo0YkzGE2wB0cn7PcDOIHAElaETQ5ivaez2RJLlXosjo%2F%2BfIcVev8kV25xI76nHyjJTjVhbKjZbmZ2H8nAHMISCStmo6nRiw%2B%2BwUeBmmTQ0aOGIgHEpR4JgLwBnKIGBRuSN5mRApgucHa6gA4l5GRt1y8cMePX76ZVbsOvbN82tFmfYsnu%2BtOPrDIlSz6Irjdwm%2FuspIN3YMKa4nMEGOpsBFTPWb2%2FfoFpPUDjSZRGsgVlpBZ6dG%2BVWz468u95wBOe698peIJYaP%2B96HbwZV%2FQqKxAVR4igD7vuWbuVFSNWJI1w2WH6eXfubLca%2By%2Fj1LhtNhw%2BslHY6F4zz4CV8oGUg0tG2iSB%2BFFR5Kwzuu0QtFntQJ5S8qZprddMVbBmedxEqf2ntnYNR970KXVnusLsM%2BZknCHI1awVyAI%3D&X-Amz-Signature=8f1f64646ad8e9219d9d47824ead7cf29277b7b36f841d496eaec244bbabf4b3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Foreign_Countries_of_Concern.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/0db5da70-58ec-4976-b190-5813ee761878_Respondent_References.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MBH7QLWE%2F20250516%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250516T111820Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCqvCvd%2Fgd1kdkpR0Uo2d1I9s5iriyGhe0jSxloHmmJ%2BwIgVrJ05Xjc7fDwritdQV8nnH%2BZt3yPWYOl6KIjXUyuV7kqgwUIRBACGgw4OTIzNjQ2ODc2NzIiDIRqfmSVDHZFDKbzzCrgBFY9DZJevTeQhVdFBcUm64f0y%2FZAyQXWq0tmD9%2FgRSQYDOTZ587AzWWt6JwHv3iRuRz%2BWmeXBotB5LFAJcNW9iv3qYs4z4EgVhF6TnBi3rIsvP%2BzyDjps3qItaNlmed%2BDDNnlGvDjce%2BFipJOvgH3zAnSAXUX4qEd09kXhC1Cf4Mkag2dZcrLFXLecn2g2oro%2F28ZdlAH4SZD%2FxZsIaqTfRt2uOSOX%2FRZzmrnodsRHfF6gor34C0aUPSY5ISUilR4ttb51CrWqqYU59C%2Bn6%2BRTkGbT9DSbccC0elxCgrxxvrS0WsroM7XvH2BCnsekmNNX33ueAgZ%2B%2FVBAyFiJk1ZUAKLw83lSGCG%2F%2BwCUFHIjbIcwfRUXAM6wTqK7aVNDFksKBN4CaRMulNrS3KrZ%2B9Lzls6UQGrGOcGkW2nBWUc3Zlm%2FzZysUrekrAe4UEJmPE9HlLjzxBbc%2BWdkB6CL6HsXoEjjKPvewwUUKmF0RHeLXs0psJspTctJf4EBOgO%2BFnJjhHm7C3n1LhY2oSb5WTDUzT%2BCFImIpL1FxtPcST%2F5xwjDAyi7%2BegSvU7PEFdpWh8cHLU0BaTY4lFG9pNYKd0kZs1dLrvYmEjBo0YkzGE2wB0cn7PcDOIHAElaETQ5ivaez2RJLlXosjo%2F%2BfIcVev8kV25xI76nHyjJTjVhbKjZbmZ2H8nAHMISCStmo6nRiw%2B%2BwUeBmmTQ0aOGIgHEpR4JgLwBnKIGBRuSN5mRApgucHa6gA4l5GRt1y8cMePX76ZVbsOvbN82tFmfYsnu%2BtOPrDIlSz6Irjdwm%2FuspIN3YMKa4nMEGOpsBFTPWb2%2FfoFpPUDjSZRGsgVlpBZ6dG%2BVWz468u95wBOe698peIJYaP%2B96HbwZV%2FQqKxAVR4igD7vuWbuVFSNWJI1w2WH6eXfubLca%2By%2Fj1LhtNhw%2BslHY6F4zz4CV8oGUg0tG2iSB%2BFFR5Kwzuu0QtFntQJ5S8qZprddMVbBmedxEqf2ntnYNR970KXVnusLsM%2BZknCHI1awVyAI%3D&X-Amz-Signature=ebf4c47b5104bd023f42e31e48c3718652dbaabf04fde362c2ea41db72d07092&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_References.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3376/1c289807-21d4-43ac-b32b-975459aa9762_No_Response_Survey.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MBH7QLWE%2F20250516%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250516T111820Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCqvCvd%2Fgd1kdkpR0Uo2d1I9s5iriyGhe0jSxloHmmJ%2BwIgVrJ05Xjc7fDwritdQV8nnH%2BZt3yPWYOl6KIjXUyuV7kqgwUIRBACGgw4OTIzNjQ2ODc2NzIiDIRqfmSVDHZFDKbzzCrgBFY9DZJevTeQhVdFBcUm64f0y%2FZAyQXWq0tmD9%2FgRSQYDOTZ587AzWWt6JwHv3iRuRz%2BWmeXBotB5LFAJcNW9iv3qYs4z4EgVhF6TnBi3rIsvP%2BzyDjps3qItaNlmed%2BDDNnlGvDjce%2BFipJOvgH3zAnSAXUX4qEd09kXhC1Cf4Mkag2dZcrLFXLecn2g2oro%2F28ZdlAH4SZD%2FxZsIaqTfRt2uOSOX%2FRZzmrnodsRHfF6gor34C0aUPSY5ISUilR4ttb51CrWqqYU59C%2Bn6%2BRTkGbT9DSbccC0elxCgrxxvrS0WsroM7XvH2BCnsekmNNX33ueAgZ%2B%2FVBAyFiJk1ZUAKLw83lSGCG%2F%2BwCUFHIjbIcwfRUXAM6wTqK7aVNDFksKBN4CaRMulNrS3KrZ%2B9Lzls6UQGrGOcGkW2nBWUc3Zlm%2FzZysUrekrAe4UEJmPE9HlLjzxBbc%2BWdkB6CL6HsXoEjjKPvewwUUKmF0RHeLXs0psJspTctJf4EBOgO%2BFnJjhHm7C3n1LhY2oSb5WTDUzT%2BCFImIpL1FxtPcST%2F5xwjDAyi7%2BegSvU7PEFdpWh8cHLU0BaTY4lFG9pNYKd0kZs1dLrvYmEjBo0YkzGE2wB0cn7PcDOIHAElaETQ5ivaez2RJLlXosjo%2F%2BfIcVev8kV25xI76nHyjJTjVhbKjZbmZ2H8nAHMISCStmo6nRiw%2B%2BwUeBmmTQ0aOGIgHEpR4JgLwBnKIGBRuSN5mRApgucHa6gA4l5GRt1y8cMePX76ZVbsOvbN82tFmfYsnu%2BtOPrDIlSz6Irjdwm%2FuspIN3YMKa4nMEGOpsBFTPWb2%2FfoFpPUDjSZRGsgVlpBZ6dG%2BVWz468u95wBOe698peIJYaP%2B96HbwZV%2FQqKxAVR4igD7vuWbuVFSNWJI1w2WH6eXfubLca%2By%2Fj1LhtNhw%2BslHY6F4zz4CV8oGUg0tG2iSB%2BFFR5Kwzuu0QtFntQJ5S8qZprddMVbBmedxEqf2ntnYNR970KXVnusLsM%2BZknCHI1awVyAI%3D&X-Amz-Signature=95e13e984301f7dac8a59cb47d69ac6da5191ee1c860a6c907d00b62703aca75&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22No_Response_Survey.pdf%22&x-id=GetObject

6. AWARD

6.1. TIE BIDS

Whenever two or more bids which are equal with respect to price, quality and service are received, preference shall be given in the following order: (1) Bidders submitting the attached Drug-Free Workplace form with their bid/proposal certifying they have a drug free workplace in accordance with Section 287.087, Florida Statutes;

(2) Bidders located within the City of Gainesville, if not subject to the Local Preference Ordinance; (3) Bidders located within Alachua County; (4) Bidders located within the State of Florida; and (5) coin toss.

6.2. SOLICITATION POSTPONEMENT/CANCELLATION/WAIVER OF

The City may, at its sole and absolute discretion, reject all or part of the submittal responses; re-advertise this RFP; waive any irregularities in this RFP; postpone or cancel this RFP process at any time.

See Section B. The Bid Process, 9., viii. of the PRO-01 Procurement Administrative Guidelines.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

7. CONTRACT

7.1. CONTRACT NEGOTIATIONS

The CITY may award the initial contract on the basis of initial offers received from respondent, without discussions.