Automotive Batteries Bid specs.rtf

BATTERIES, AUTOMOTIVE, HD, DEEP CYCLE & MARINE

BID SPECIFICATIONS

SCOPE: Contract issued to cover the normal requirements of ALL using State Agencies for AUTOMOTIVE BATTERIES. Approx value of contract $39,083.00

CONTRACT PERIOD: : Any contract(s) issued as a result of this quote is to be for a period of one year beginning at the time of award.

PRICING: Prices are net F.O.B. destination including transportation and delivery charges fully prepaid by the contractor. Prices to remain firm thru the contract period. For MDOT pricing spreadsheet is set up by 5 regions, please state what your price is for all regions and attach this spreadsheet to your response.

PRODUCTS LISTED: It is understood and agreed that products listed are the most commonly purchased items and that the Contract will actually cover all similar products. Awarded vendor will be asked to provide a spreadsheet with full product line.

MANUFACTURER SPEC SHEET: Please attach Manufacturer spec sheets to your response.

WARRANTY: Batteries are to have a minimum full year free replacement plan, then prorated after that 1st year.

ORDERING PROCEDURE: Using agencies will order batteries on an “as needed” basis. Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor. CONTRACT NUMBER MUST BE INDICATED ON ALL ORDERS AND INVOICES.

DELIVERY: Item purchased shall be delivered to the stated destination within 7 days from receipt of order.

MDOT DELIVERY REQUIREMENT: Batteries are to be delivered daily to Augusta Fleet Service and to State facilities with-in 25 miles of contracted vendor location(s).

The vendor must be able to pick up ALL used cores when they deliver new batteries and they must accept ALL used cores regardless of whether they are delivering the same amount of batteries.

SPECIAL NOTE: The successful bidder will be expected to comply with the following provisions:

a. Have full time field service personnel

b. Supply fresh stock. Surplus, old or used material not acceptable

c. Allow full credit during the contract period for any usable obsolete stock purchased on this contract.

d. The bidder must agree to service each location in the region they bid on as well as any future location that falls in the same geographic area.

e. Allow any future unspecified batteries to be sold at the same discount and added to the contract as well.

REPORT OF PURCHASE: The Contractor will be required to furnish the Director of Purchases with a summary of total purchases made during the contract period.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

EXTENSION OF CONTRACT: The State Director of Purchases may with the consent of the contractor extend the contract beyond the expiration date. The Director of Purchases reserves the right to negotiate price, terms and conditions at extension time.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to Cancel a contract with a thirty day written notice or cancel immediately if the contractor does not conform to the terms and conditions of contract.

Opportunities for Political Subdivisions and School Districts:

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing. The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

Yes, unconditionally.

Yes, with conditions. Specify:

No.

QUESTIONS/ANSWERS: If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.