Auditorium Audio Updates RFP.pdf

Great Schools in a Great Community

INVITATION TO BID

St. Joseph High School Auditorium Audio Updates May 20, 2025 - 10:00 a.m.

St. Joseph Public Schools is inviting bids for the High School Auditorium Audio Updates. Sealed bids will be accepted at the Business office until 10:00 a.m. on May 20, 2025 at which time they will be opened and publicly read. The bids will be presented to the Board of Education at their next regularly scheduled meeting.

Important Notes:

● Bids submitted verbally, by telephone, email, or fax will not be considered.

● Late bids will not be accepted.

● Prices must be F.O.B. St. Joseph, MI. Purchases are to be exempt from all taxes, including state and federal taxes. Exemption certificates will be provided upon request.

● All bids must meet or exceed the specifications outlined in the Scope of Work.

● For questions, contact Auditorium Director Marcus Roll at mroll@sjschools.org or

269-926-3221.

The Board of Education reserves the right to accept or reject any or all bids, to waive any informalities, or to award the contract to the bidder other than the lowest. In cases of clear pricing errors (either unit or extended price), the correct value will be used.

Submission Instructions:

● All bids must be submitted using the attached bid form and signed by the bidder.

● Include two (2) signed copies of the bid form with your proposal.

● Sealed bids, clearly labeled “SJHS Auditorium Audio Updates” should be delivered to:

St. Joseph Public Schools Robin Lawrence – Bid Proposal 2580 S. Cleveland Ave St. Joseph, MI 49085

Scope of Work for Auditorium Audio Updates

Update the wireless mic system, amplifiers and audio processing in the auditorium. The system would replace the analog ULXP wireless mic system with new Shure SLX-D Digital Wireless.

Include 6 dual-channel digital receivers with associated antenna distribution. (12 Channels Total) 8 hand-held transmitters with Beta87a mic elements along with 12 body-pack transmitters with MX153 earset mics are provided. These mics will be installed in the stage rack and integrated into the AV system. These additional mics will be added to the patch panel and sound console. Qty 3 LEA amps would replace the "EOL" Crown CTS series units along with a QSC Qsys Core audio processor which also has a control subsystem built into the unit.

Digital Wireless System Main System Components:

Qty 6 - Shure SLXD4D-G58 Dual Channel Digital Wireless Receivers Qty 2- Shure UA844-SWB Five-way active antenna splitter for SLX-D Qty 8 - Shure SLXD2/B87A Handheld transmitter with Beta 87A Mic Element Qty 12 - Shure SLXD1/G58 Bodypack Transmitters Qty 12 - Shure MX153T/O-TQG Omnidirectional Earset Headworn Mic, Tan Lot - Misc Installation Supplies and Accessories Installation and Wireless Configuration / Testing NOTE: Qty 2 existing ULXP in portable cases to remain. (8 Channels Total)

Add On #1: Lithium-ion batteries/chargers for SLXD Qty 20 - Shure SB903 Lithium-Ion Battery for SLXD Qty 6 - Shure SBC203-US Dual Docking Station for SLX-D Transmitters (gangable) Qty 8 - Shure SBC80-903-US 8-Bay Battery Charger for SB903 Batteries

Add On #2: LEA Professional Power Amp Qty 2 - LEA Connect 1504 Professional High Power Amplifier (Mains, Subs and 70V) Qty 1 - LEA Connect 704 Professional Power Amplifier (Monitors) Qty 1 - Installation and Speaker Tuning/Testing

Add On #3: QSC Qsys Core Audio Processor Only Fully integrated audio, video and control system main “core” processor for analog and networked audio

Qty 1 - QSC Qsys Core 110f V2 Audio Core DSP Qty 1 - Installation and programming of processor -Integrate with existing AMX Control System

Add On #4: QSC Qsys Control System Components and Programming This option would add the remaining control components to the Qsys system including 2 7" touch screens (Rack and Booth) and I/O components for control/integration of auditorium systems. This would replace the AMX control processor and touchscreens.

Qty 2 - QIO-IR1x4 module with 4 IR emitters Qty 1 - QIO-S4 module with 4 serial communication I/O ports Qty 1 - QIO-GP8x8 module with 8 logic inputs and outputs Qty 1 - QIO-LVR4 module with 4 low-voltage relay ports Qty 1 - SLQUD-110-P UGI Deployment License Qty 1 - SLQSE-110-P Scripting Engine License Qty 2 - TSC-70-G3 7" POE Touch Screen Controllers - Black Qty 1 - TSC710t-G3 Table top mounting accessory for 7" Touch Screens Qty 1 - Misc Installation supplies and accessories Qty 1 - Installation, Programming of Qsys Core, and Testing

BID PROPOSAL FORM:

The undersigned certifies that the bid contained herein meets or exceeds the attached specifications. Prices bid will remain firm for at least ninety (90) days from the date of opening.

There is no direct or indirect business relationship between this firm or any of its employees, with any member of the St. Joseph Public Schools Board of Education or any school district employee in a position of influence and there is no conflict of interest as outlined in Board Policy.

Signature ________________________________________________________

Location Total Bid

Auditorium Audio Main Components

Add On #1

Add On #2

Add On #3

Add On #4

COMPANY___________________________________________________________________

ADDRESS____________________________________________________________________

CITY/STATE/ZIP______________________________________________________________

AUTHORIZED SIGNATURE _________________________TITLE ____________________

PHONE ___________________________________________ DATE _____________________

POINT OF CONTACT__________________________________________________________

EMAIL______________________________________________________________________

BID BOND

A CERTIFIED CHECK, CASHIER’S CHECK, OR BID BOND IN THE AMOUNT EQUAL

TO FIVE PERCENT (5%) OF THE TOTAL OF THE BID, MADE PAYABLE TO ST. JOSEPH

PUBLIC SCHOOLS, WILL BE REQUIRED WITH EACH BID. A 100% OF LABOR,

MATERIAL AND PERFORMANCE BOND WILL BE REQUIRED OF THE SUCCESSFUL

BIDDER. THE BONDING COMPANY MUST BE LICENSED TO DO BUSINESS IN THE

STATE OF MICHIGAN.