Audit RFP 2024.pdf

Edwardsburg Public Schools 69410 Section Street

Edwardsburg, MI 49112

269-663-1042

Request for Proposal Audit Services

For the Years Ending June 30, 2024, 2025 and 2026

1/12/2024

GENERAL CONDITIONS

Edwardsburg Public Schools is soliciting proposals from qualified firms of Certified Public Accountants to audit its financial statements for the fiscal years ending June 30, 2024, 2025 and 2026. Edwardsburg Public Schools reserves the right to extend the minimum three-year contract an additional two years based on satisfactory performance of audit services.

The audit is to include an examination of the following major funds: General Fund, Debt Service, Capital Projects, Food Service and all Federal programs required to be audited by the State of Michigan.

The examination must be performed in accordance with generally accepted auditing standards.

The financial report must be prepared in accordance with GASB Statement No. 34 and the Michigan School Accounting Manual.

Although cost will be an important factor in awarding the contract, Edwardsburg Public Schools is not obligated by any statute or regulation to award the purchase of audit services solely on the basis of cost. Accordingly, the school district reserves the right to evaluate all proposals objectively and subjectively and to accept or reject any or all proposals or portion thereof.

Additionally, the district reserves the right to negotiate changes in services with the firm determined to have submitted the proposal that is in the best interest of the district.

TIME TABLE:

1. Release of RFP on or about January 10, 2024.

2. Proposals due at 10:00 am on Thursday, February 12, 2024.

3. Board of Education action by March 29, 2024.

4. Notification to all firms as soon as possible after March 29, 2024.

5. Preliminary audit work to be conducted during June or July each year.

6. Audit to be conducted during August or September each year.

7. Financial Statements completed for distribution in October following each fiscal year end.

8. Presentation of Financial Statements to the Board of Education during October of each year.

FIRM/AUDITOR QUALIFICATIONS

The firm must maintain a sufficient number of professional staff in order to provide adequate technical expertise and depth.

The firm and the partner assigned to the district must have considerable experience in auditing K-12 public school districts within the State of Michigan.

The auditor is expected to be familiar with the types of policies and procedures school districts follow.

The auditor will provide a profile of the professional responsible for the overall management of the audit. The auditor must be fully informed regarding generally accepted accounting principles and auditing procedures.

The firm shall identify the audit manager, field supervisors and other staff who will work on the audit, including staff from other than the local office.

Assurance must be given that during the course of the life of the three-year contract there will be some continuity in the assignment of audit staff. It is to the mutual interest of the district and the audit firm that there not be any dramatic changes in audit staff every year.

The firm’s professional staff must be trained specifically in auditing and accounting for school districts.

The firm must be actively involved in school financial organizations on a county and state level.

All assistants must be properly trained and supervised and the work must be adequately planned.

The firm must have an excellent reputation for service in school district auditing.

In addition, we request that the auditor offer possible alternative solutions to improve fiscal management of Edwardsburg Public Schools and that the auditor advise the accounting office in writing of any changes in accounting procedures to assist with the ongoing compliance with the latest recommendations.

The auditor shall furnish the school district with 15 printed copies and a PDF electronic file of the Comprehensive Annual Financial Report and 15 copies and a PDF electronic file of the Single Audit Report (if a Single Audit is required).

DISTRICT INFORMATION

Edwardsburg Public Schools utilizes software by Skyward for general ledger, accounts payable, cash receipts, accounts receivable, payroll, human resources and student management functions.

Attached is a summary of the Board approved budget. If you wish to review the records of Edwardsburg Public Schools you may contact Gail Enders at 269-663-1042 or genders@goeddies.com.

PROPOSAL

Please segregate in your proposal the amount estimated to be charged to federally funded programs. In addition, please provide the names and contact persons of at least four school districts that you have audited in recent years.

The information contained herein is believed to be accurate, but is not to be considered in any way as a warranty. All questions and correspondence should be directed to Gail Enders at the address noted below.

Completed proposals must be received by 10:00 am on Thursday, February 12 to:

Gail Enders, Director of Finance and Operations Edwardsburg Public Schools 69410 Section Street Edwardsburg, MI 49112

After the technical qualities have been evaluated, cost and other considerations will be evaluated.

Once all factors have been evaluated, the audit firm that is most qualified and reasonable in cost will be selected for recommendation to the Board of Education.

EDWARDSBURG PUBLIC SCHOOLS

AUDIT PROPOSAL FORM

Please complete and return this proposal form with any additional information you feel is necessary to help us evaluate your firm. Proposals are due by 10 a.m. on February 15, 2024.

1. Location of the office that will be performing the audit for Edwardsburg Public Schools

Audit Firm: ____________________________________ Address: ____________________________________ Contact Person: ____________________________________ Phone Number: ________________________

2. Number of Michigan school district audits that your firm conducted in each of the last three years. Please attach a list of school districts.

Year ending June 30, 2023 __________ Year ending June 30, 2022 __________ Year ending June 30, 2021 __________

3. Number of other governmental (fund accounting) audits your firm has conducted in each of the last two years.

Last year __________ Prior year __________

4. List your firm’s involvement in school district type organizations.

5. List specific school district/government audit and GASB trainings supplied to your staff in the last two years.

6. Number of total audit staff. Do not include tax, consulting services or clerical personnel.

Number of audit staff __________ Number of audit staff with CPA certification __________

7. Number of staff above who were directly involved in a significant portion of the audit of a school district in the last two years.______________

8. Staff anticipated to be assigned to audit.

# of Years # of Years Audit School Audit Qualifications Name, Title/Position Experience Experience (Degree, CPA)

9. Base audit cost:

For the year ending June 30, 2024 ____________________ For the year ending June 30, 2025 ____________________ For the year ending June 30, 2026 ____________________

10. What type of consulting service do you provide to school districts on an annual and ongoing basis at no additional cost?

11. Hourly rates for consulting services beyond the scope of the consulting services listed in number 10 above.

12. Indicate other services that you provide to your clients.

13. Please provide any additional information or data which you feel is relevant and may be helpful in the selection process.