Audit and Change Monitoring Solution Instructions.pdf

Request for Information Audit and Change Monitoring Solution Instructions

1. INTRODUCTION

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This request is for planning purposes only and does not constitute a Request for Quotation (RFQ), a Solicitation, or an indication that the Government will award a contract for the items contained in this RFI. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or, reimburse expenses incurred for responses to this RFI. Companies are encouraged to respond if they have the capability and/or capacity to provide the items identified below.

This RFI notice is part of the Government’s Market Research, a continuous process for obtaining the latest information from industry, with respect to their current and near-term abilities. If there are not multiple responses to this RFI from preferred socioeconomic categories, any future RFQs for this requirement will be open to ALL Contract Holders in all Groups under the applicable North American Industry Classification System (NAICS).

The Government requests information regarding whether or not vendors can provide any/all of the products identified. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

Please see the attached requirements description.

The NAICS codes being considered for this requirement are 541519 with a small business size standard of 150 employees or NAICS codes 513210 with a small business size standard of $47 million. Small Business companies with the capability to perform this requirement, in total or in part, are encouraged to participate. If you are interested only in subcontracting opportunities, please indicate this fact clearly in your submission. Should you believe a different NAICS code better applies to the requirement requested under this request for information please provide your suggestions in your response to the RFI. Please indicate your company size and socio-economic status for applicable NAICS codes.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

2. RFI RESPONSE INSTRUCTIONS

There is a page limitation for this RFI of five pages. The Government will not review any other information or attachments included, that are in excess of the five page limit. NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. Generic capability statements will not be accepted or reviewed. Your response must address capabilities specific to the services required in the attached requirements document and must include the following:

a. Interested Vendors shall at a minimum, provide the following information in the initial paragraph of the submission:

• Name of Company

• SAM Unique Entity ID

• Commercial and Government Entity Code

• Address

• Point of Contact Name

• Phone Number

• Fax Number

• Email address

• Company Business Size and Status

• NAICS code(s)

• Socioeconomic data

• Existing Contractual Vehicles the contractor holds for providing these services

(Government-Wide Acquisition Contract (GWAC), Federal Supply Schedule, other agency GWACs or Multiple Award Contract, etc.)

• For Service-Disabled Veteran Owned Small Business (SDVOSB) / Veteran Owned Small Business (VOSB), proof of verification in the U.S Small Business Administration Veteran Small Business Certification.

b. Provide your capability to meet the requirements contained within the attached

Requirements Document. Specifically, please provide the following:

1) Company Profile and Contract Vehicles

Provide your company profile, including experience in delivering enterprise-grade audit and change monitoring solutions. Include a list of available contract vehicles where your organization is the Prime Vendor.

2) Approach and Capabilities Describe your approach and capabilities in meeting the desired outcomes and required services outlined in this RFI. Identify any labor constraints or limitations related to software support, system integration, or customer engagement.

3) Relevant Past Performance Provide examples of past performance or experience in delivering similar enterprise audit and monitoring solutions for large-scale, security-sensitive environments. Include contract references where applicable.

4) Technology Refresh Considerations

Indicate whether your solution would require periodic hardware or software refreshes. If so, describe the expected frequency and any associated impacts on operations or support.

5) Software Support and Compatibility

Confirm your ability to acquire and support the software as outlined above.

Clearly identify:

• Software you can fully support

• Software you are unable to support

• Any alternate software solutions you propose, including how they meet or exceed the existing functionality

6) Cloud and Hybrid Integration Options Address whether a Cloud Service Provider (CSP) could be leveraged in whole or in part to deliver the solution as a Software-as-a-Service (SaaS) or hybrid model. If applicable, describe:

• Which components could be delivered via cloud or hybrid architecture

• How your solution would integrate with VA’s existing on-premises systems

7) Additional Information and Recommendations Provide any additional information, suggestions, or limitations relevant to the scope of this request. This may include risk considerations, implementation timelines, or opportunities for innovation.

8) Rough Order of Magnitude (ROM) Pricing Provide a ROM cost estimate for a 12-month base period with four (4) 12-month option periods. Include pricing assumptions and address how your pricing model supports scalability in the event VA’s demand increases or decreases over time.

c. For SDVOSB/ VOSB concerns, indicate whether at least 50 percent of the cost of performance incurred is planned to be expended for employees of your concern or employees of other eligible SDVOSB/VOSB concerns.

3. RESPONSES

If you can provide the necessary supplies or services, please respond to this RFI certifying capability.

Note: Provide a capability package that is clear, concise, and complete. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI.

VA is contemplating a firm fixed price task order, and anticipates awarding to only one responsive, responsible contractor.

Responses are due no later than 4:00 p.m. Eastern Daylight Time (EDT), December 19, 2025. Any concerns regarding the submission to the SAM.gov site shall be addressed to at Elena.Juliano@va.gov and Contracting Officer John Vardouniotis at ioannis.vardouniotis@va.gov. Please note “Audit and Change Monitoring Solution” in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered business sensitive. The email file size shall not exceed 5 MB.

mailto:Elena.Juliano@va.gov mailto:ioannis.vardouniotis@va.gov