Attmt I FY21 PIERSIDE REPAIR PACKAGE No 2 SOW REV 1.pdf

T/S STATE OF MAINE FY 2021 PIERSIDE REPAIR PACKAGE #2

TRAINING SHIP “STATE OF MAINE”

FY 2021 – PIER SIDE REPAIR PACKAGE #2

STATEMENT OF WORK REV 1

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

TABLE OF CONTENTS

BACKGROUND:

LOCATION:

PERIOD OF PERFORMANCE:

GENERAL REQUIREMENTS:

ITEM 1: OPTIONAL - SLOP OIL

ITEM 2: WEATHER DECKS – DE-SCALE AND COAT

ITEM 3: 450 VOLT OUTLETS

ITEM 4: LUBE OIL LOCKER FIRE SUPPRESSION SYSTEM

ITEM 5: AUXILIARY SEA WATER COOLING PUMP VFD

ITEM 6: RADARS

ITEM 7: GYROSCOPES, REPEATERS AND DISPLAYS

ITEM 8: SUPPLEMENTAL LABOR AND MATERIALS/SUBS

BACKGROUND:

The T/S STATE OF MAINE is a U.S. Government owned training ship provided to Maine Maritime Academy for training young men and women for a career in the U.S. Maritime Industry. The ship is part of the USDOT-Maritime Administration’s National Defense

Reserve Fleet (NDRF). The ship maintains a U.S. Coast Guard

Certificate of Inspection (COI) and American Bureau of Shipping

(ABS) Classification with the following designations and notations:

USCG Service / ABS Description: Public Nautical School

Ship.

SOLAS Category: Cargo Ship.

MARPOL Category: Not an Oil Tanker.

ABS Class Notations:

The ship is enrolled in a Continuous Hull and Continuous

Machinery Survey with ABS.

As a Public Nautical School Ship and Cargo Ship (non-tanker), the regulations of 46 CFR 167, in addition to ABS Rules and

SOLAS Regulations for a Cargo Ship (non-tanker), govern all work performed aboard.

The Contractor shall ensure that all work performed in the execution of this Statement of Work (SOW) be in conformance with the requirements of 46 CFR 167 and all applicable ABS Rules and

SOLAS Regulations and shall not knowingly perform any action which may compromise the ship’s Certificate of Inspection (COI) and/or ABS Classification. If the Contractor is aware of anything within this SOW or missing from this SOW, that might compromise that compliance, they shall make it known, in writing, to the Contracting Officer (CO) and/or Contracting

Officer’s Representative (COR) as soon as possible. If there are apparent differences between the requirements of the CFRs, ABS Rules and SOLAS Regulations as they relate to the work being performed, the more stringent requirement shall apply.

INTENT:

It is the Intent of this Statement of Work (SOW) to perform the various work “ITEMS” below in addition to any Emergent Work the government desires to accomplish.

Emergent Work: Emergent Work is additional labor and/or materials that the CO and/or COR require in support of the ship’s mission. Emergent Work may or may not be directly related to the ITEMs within this SOW. Emergent Work shall be addressed in accordance with the requirements of the

“Supplemental Labor and Materials/Subs” ITEM in this SOW.

Optional ITEMS: A few of the below work ITEMS are listed as

“OPTIONAL”. These OPTIONAL ITEMS shall be exercised at the discretion of the CO. Contractor pricing for these OPTIONAL

ITEMS shall be considered valid for a period of 90 re following submission of pricing.

LOCATION:

The TS State of Maine is moored alongside her pier at the Maine

Maritime Academy, Castine, Maine 04421.

PERIOD OF PERFORMANCE:

The overall period of performance for this SOW shall be from the date of contract award (anticipated in early June 2021) through

March 1, 2022, however, individual work ITEMs within this SOW may require earlier completion dates (as stated in the Period of

Performance within each ITEM). The Academy Training Cruises

(which includes some outfitting and lay-up time) will take place as follows:

April 10, 2021 thru May 23, 2021

July 3, 2021 thru August 15, 2021

November 6, 2021 thru Jan 2, 2022

The Contractor shall not be permitted to perform any work aboard the ship during these dates as well as the Holidays listed below:

Memorial Day Long Weekend: Monday, May 31, 2021

Labor Day: Monday, September 6, 2021

Indigenous People’s Day: Monday, Oct 11. 2021

Martin Luther King, Jr. Day: Monday Jan 17, 2022

It is vitally important that the Contractor not start any work which, if not completed in time, would negatively impact the scheduled training cruises listed above. This includes work which might disable systems and/or equipment and possibly invalidate the ship’s Certificate of Inspection (COI) and/or its

ABS Class Certificate.

GENERAL REQUIREMENTS:

The following general requirements apply to ALL work performed in the execution of this SOW including all work performed in accordance with the “Supplemental Labor and Material/Subs” Item of this SOW. Additional requirements are stated within each

“WORK ITEM”.

1) Project Kick-Off Meeting: A project meeting will be held to discuss project milestones and details prior to commencement of service. If an additional site visit and/or project meeting needs to be rescheduled with minimal notice, any costs incurred by the potential offeror or winning contractor, such as, but not limited to lodging costs, will not be reimbursed by the Government even if the cause of the delay is COVID-related.

2) COVID Protocols-Initial Testing Requirements: The employees and students of the Maine Maritime Academy (MMA) are engaged in a program of COVID testing and quarantining. In support of the citadel status created by these efforts, and given that some of these students will be aboard the ship during the contract period, the Maritime Administration (MARAD) is requiring that each employee of the Contractor, and their subcontractors, provide verification of a negative antigen or molecular COVID test upon their first arrival aboard the ship, regardless of where they may be travelling from. That test must have been conducted not more than 72 hours prior to their first arrival date/time. All costs associated with this initial testing shall be borne by the Contractor. Subsequent to this initial testing requirement, each employee of the

Contractor or their subcontractors may be asked to submit to one additional test throughout the contract period as part of

MMA’s ongoing COVID surveillance testing program. The cost of that test shall be borne by MMA. MMA shall make every practical effort to minimize the period of time required to submit to the test. All labor hours and/or lost time associated with submission to a test provided by MMA shall be borne by the Contractor.

3) COVID Protocols-Social Distancing and Mask Wearing: The

Governor of the State of Maine has established executive orders specific to the wearing of masks and social distancing.

These requirements can be found at https://www.maine.gov/covid19. The contractor and their subcontractors shall abide by these requirements while on MMA property as well as when they are aboard the Training Ship.

In addition, specific passageways and areas aboard the ship shall be designated for contractors and subcontractors only in order to provide separation from MMA employees and students.

4) COVID Protocols-Travelling To/From the Ship from Out of State

(Subsequent to the First Arrival Aboard): The Governor of the

State of Maine has promulgated executive orders specific to individuals travelling into Maine from out of state. These requirements can be found at https://www.maine.gov/covid19.

The FAQ (Frequently Asked Questions) associated with these orders states:

A. “Maine has three options for visitors to or from other states: 1) getting a recent negative COVID-19 test (further defined below); 2) maintaining compliance with a 10-day quarantine (PDF) upon arrival in Maine; 3) being exempted from the testing or quarantine requirement if you are a resident of the following states: New Hampshire, Vermont.

(NOTE: The exemption for Connecticut, New York and New

Jersey ended Nov. 4, 2020. The exemption for Massachusetts ended Nov. 16, 2020.) This policy applies to Maine residents who travel to non-exempt states as well as non-https://www.maine.gov/covid19 https://www.maine.gov/covid19 exempt states’ residents who travel to Maine. It also applies for day trips (e.g., a trip from Maine to Rhode

Island for medical appointments or shopping).

B. People who are not residents of Maine or states exempt from quarantine requirements will be asked if they seek lodging

(described below) to sign a Certificate of Compliance PDF) indicating either that they have received a recent negative

COVID-19 test result, that they will quarantine in Maine for 10 days (or the full duration of their stay if fewer than 10 days), or that they have already completed their quarantine in Maine. This compliance form must be provided to check-in at all Maine lodging, including but not limited to campgrounds, seasonal rentals, overnight camps, and other commercial lodging, such as Airbnb. Visitors may be asked to furnish proof of the negative test result upon request.

C. Maine residents who visit an exempt state are not required to quarantine or test upon returning to Maine. However, if people visit other states or nations, they are required to either quarantine for 10 days or get a negative test.

D. Seasonal homeowners, workers traveling to Maine, and other visitors may also utilize a recent negative COVID-19 test as an alternative to the required 10-day quarantine in

Maine.

E. Essential workers continue to be exempt from testing and quarantine requirements if they are traveling to Maine to perform essential work, or are from Maine and are traveling out-of-state for essential work and returning home.

Essential workers that have not received a negative test result upon return to Maine must quarantine for 10 days when not performing essential work. And essential workers traveling to or from non-exempt states for purposes other than essential work (e.g., dropping off a child at college) are subject to the test or quarantine requirement”.

“Essential Critical Infrastructure Workers” has been defined by the Federal Government’s Cybersecurity and Infrastructure

Security Agency (CISA) in a memo which can be accessed at https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19. In addition, the U.S. Coast Guard has issued

Marine Safety Information Bulletin (MSIB) Number 11-20 which further defines “Essential Maritime Critical Infrastructure

Workers”. That document is available at:

https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB

-11-20-Identification-of-Essential-Maritime-Critical-

Infrastructure-Workers.pdf. It is MARAD’s belief that the work associated with this contract qualifies the Contractor’s employees as “Essential Maritime Critical Infrastructure

Workers”. In support of this position, MARAD recommends that each Contractor provide every employee travelling into Maine

(who is not from one of the exempted States) with a copy of

MSIB-11-20 in addition to a document on company letterhead stating the following:

A. The name of the employee.

B. That they will be performing essential services aboard the

Training Ship, “State of Maine”, under a Federal Government

Contract (provide contract #) and for a specific period

(dates specified).

C. That the employee is considered to be an “Essential

Maritime Critical Infrastructure Worker” in accordance with

MSIB Number 11-20.

https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19 https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19 https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB-11-20-Identification-of-Essential-Maritime-Critical-Infrastructure-Workers.pdf https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB-11-20-Identification-of-Essential-Maritime-Critical-Infrastructure-Workers.pdf https://homeport.uscg.mil/Lists/Content/Attachments/63127/MSIB-11-20-Identification-of-Essential-Maritime-Critical-Infrastructure-Workers.pdf

However, the Contractor must understand that the enforcement of the Maine State Governor’s Executive Orders and acceptance of the “Essential Maritime Critical Infrastructure Worker” designation is ultimately up to the Maine State and local officials. For this reason, MARAD cannot guarantee that the

Contractor’s work force will be afforded the “Essential

Worker” designation and related travel requirement exemptions.

In addition, the “Essential Worker” designation shall not exempt the employee of the Contractor or their subcontractors from adhering to the “Initial Testing Requirements” defined above and as required under a resulting purchase order. ALL costs associated with satisfying Maine State travel requirements (labor, travel, hotel, delays, etc.) shall be the responsibility of the Contractor.

5) Labor, Materials and Services: The Contractor shall provide all labor, materials and services (except where noted as being

“Government Furnished”) to accomplish the ITEMS in this SOW in accordance with all applicable ABS Rules, USCG Regulations and original equipment manufacturers’ (OEM) instructions. This includes all removals and re-installations of interferences and the proper disposal of all wastes generated from the execution of this SOW. Any equipment or materials damaged during removals and/or re-installations shall be replaced at the Contractor’s expense.

6) Supervision: The Contractor shall employ a Manager/Supervisor to oversee all work aboard the ship and ashore. This

Manager/Supervisor shall be available by phone 24/7. In addition, this Manager/Supervisor shall be available to meet with the COR aboard the ship within two hours after a request is made by the COR. This requirement shall help to ensure that an efficient and timely response is made by the

Contractor concerning any emergent requirements or problems.

This Manager/Supervisor shall have full authority to negotiate pricing with the COR and to sign Delivery Orders on behalf of the Contractor. This requirement ensures that the MARAD

Contracting Officer (CO) or Contracting Officer’s

Representative (COR) will be negotiating with someone intimately familiar with the work.

7) Government Furnished: Any materials, equipment, labor and/or services provided by the Government shall be listed in the

“Government Furnished” section of each ITEM in this SOW. The

Contractor shall be responsible for providing all other materials, equipment, labor or services necessary to accomplish each ITEM.

8) Use of Government Materials and/or Equipment: Unless specifically stated in this SOW, the Contractor shall not use any of the ship’s spare parts, equipment, material, etc., unless authorized in writing by the COR. Any spare parts, material, etc., provided to the Contractor shall be replaced at the Contractor’s expense.

9) Welders Certifications & Approved Welding Procedures: All welding shall be performed by welders possessing ABS certification for the welds required to be performed by the drawings and/or work scopes defined in this SOW. Copies of each welder’s ABS stamped Welder Performance Qualification

Records (WPQ), their company’s Welding Procedure

Specifications (WPS) and their Procedure Qualification Records

(PQR) shall be submitted with their offer.

10) Electrical Certifications: All electrical work shall be performed by a licensed commercial electrician or an individual with extensive marine electrical experience. The

Contractor shall provide a copy of the electrician’s license

(if licensed) and/or resume (if not licensed) documenting the extent of their marine electrical experience when submitting their offer.

11) Piping System Material and Design Specifications: Unless specifically stated otherwise in an ITEM, all piping system materials provided by the Contractor (to include piping, valves, fittings, take down joints, valves, fasteners etc.) shall, at a minimum, meet the material and design specifications of ASTM

F1155-10 “Standard Practice for Selection and Application of

Piping System Materials” for the service they are employed.

This publication specifies the minimum piping system material, design and testing requirements of the USCG and ABS. It is available at: http://www.astm.org/Standards/F1155.htm for approximately $60.00. All piping materials provided by the

Contractor shall be equal to or better than the original material and of similar form, fit and function. Pipe hangars and supports shall be installed on all new and/or modified piping, as necessary, in accordance with ASTM F708-92(2014)-

Standard Practice for Design and Installation of Rigid Pipe

Hangers.

12) Material Certifications (MTR-Certified Material Test Report, Mill Certification): Material Test Reports shall be provided to the COR for all pipe, fittings, valves, fasteners, steel plate, angle, etc. provided and/or installed by the Contractor.

http://www.astm.org/Standards/F1155.htm

13) Penetrations: All hull, deck, bulkhead, beam or structural penetrations made by the Contractor shall be in accordance with the requirements of the National Shipbuilding Research

Program, “Industry Standards for Hull Structural Penetration

Design Criteria and Details”. It is available free of charge at: http://www.dtic.mil/dtic/tr/fulltext/u2/a445982.pdf. All deck and bulkhead penetrations made by the Contractor shall be in a manner which retains the structural fire protection rating of the deck or bulkhead as identified by the ship’s structural fire protection drawing. If the Contractor must run wiring as part of this SOW and desires to use an existing penetration, (such as a multiple cable transit), they must first determine that the existing penetration meets the required structural fire protection requirements. If it does not, they shall either create a new penetration or modify the existing penetration so that it meets code. If piping and/or electrical penetrations need to be re-routed from the routes indicated in the drawings to comply with these guidelines, it shall be accomplished via a change order and at the

Contractor’s expense.

14) Hydrostatic Tests: Upon completion of any piping modifications and/or installations which involved welding of fittings, the Contractor shall perform a hydrostatic test of that installation in accordance with the requirements of 46CFR

56.97-30 (which is a test pressure equal to 1.5 x MAWP for a period of at least 10 minutes, not to exceed 90% of the yield strength of the material) in the presence of the USCG, ABS and the COR.

15) Testing for Regulatory Agencies: All testing required to be demonstrated to the Regulatory Agencies (ABS and USCG) shall http://www.dtic.mil/dtic/tr/fulltext/u2/a445982.pdf first be satisfactorily demonstrated to the ship’s Chief

Engineer and/or Chief Mate prior to scheduling demonstration to ABS and USCG.

16) Operational Tests: The Contractor’s work shall also be tested via operational tests performed by the ship’s crew.

The Contractor shall be required to correct any deficiencies in their work or the materials they supplied.

17) Electric Motor Overhauls: All electric motor overhauls shall be performed in accordance with ANSI/EASA Standard

AR100-2010. All electric motor bearings shall be replaced with sealed bearings, the grease fittings removed and a plug put in its place.

18) Machinery Shaft Alignment: All machinery shaft alignments shall correct for short, soft or angled foot conditions and shall, at a minimum, meet or exceed the “Acceptable” criteria below.

i) Angular Misalignment mils/inch

Offset Misalignment mils

Rpm Excellent Acceptable Excellent Acceptable

3600 0.3 0.5 1 2

1800 0.5 0.7 2 4

1200 0.7 1 3 6

900 1 1.5 4 8

19) Rotor Balancing: All rotor balancing of rigid shafts

(shafts which operate below their first critical speed), shall meet or exceed the requirements of ISO 1940/1.

20) Disturbed Areas: All areas which are disturbed in the execution of this SOW shall be returned to a condition equal to or better than originally found. All new and disturbed areas (to include all piping, plate, foundations, brackets, etc.) shall be prepared and coated in accordance with the

MARAD Standard Coatings Guidelines using coatings manufactured by International. Final top coat colors shall match the surrounding areas. These guidelines shall be provided upon request to interested offerors.

21) Regulatory Attendance Charges: All ABS Surveyor attendance charges related to the work in this SOW shall be to the

Government’s account. Since TS State of Maine is a Public

Nautical School Ship, there will be no charge for USCG

Inspector attendance. Repeated ABS Surveyor attendance fees resulting from mistakes and/or failures of the Contractor shall be the Contractor’s responsibility to pay.

22) Personnel Safety: The Contractor shall adhere to all safety procedures employed aboard the ship by the Maine

Maritime Academy. All persons working aboard the ship shall employ proper personnel protective equipment (PPE) for the work being accomplished. At a minimum, hard hats, safety glasses and work shoes are required.

23) Maintain Fire Boundaries: The Contractor shall not compromise fire boundaries (fire screen doors, remote-acting watertight doors, etc.) by blocking doors open or removing doors for any extended or unattended periods.

24) Maintain Unobstructed Escape Routes: The Contractor shall not obstruct egress routes (doors, hatches, scuttles, passageways, etc.) in a manner which endangers the safe entry or evacuation of personnel.

25) Slips, Trips and Fall Hazards: The Contractor shall take all necessary precautions to ensure that:

a) Areas being worked on are well lit.

b) Ladders, rails and deck plating are not removed without sufficiently encircling the openings with both sturdy line and yellow caution tape.

c) Decks are kept free of oils and greases.

d) Welding leads, oxy-acetylene hoses, extension cords, etc., are not strung across ladders, egress paths, etc., in a manner which creates a tripping hazard.

26) Safe for Entry: All tanks and spaces which constitute a confined space shall be certified “safe for entry” by a

Contractor provided Marine Chemist. These areas shall be maintained as such by a Contractor provided, “Competent

Person” using a certified gas monitor so long as work is continuing in the space.

27) Safe for Hot Work: All areas requiring hot work shall be certified “safe for hot work” by a Contractor provided Marine

Chemist. These areas shall be maintained as such by a

Contractor provided, “Competent Person” using a certified gas monitor. The Competent Person shall hold certification for satisfactory completion of an NFPA approved course for shipyard competent persons. A copy of this certification shall be provided to the COR prior to the start of any hot work. All hot work shall require that the Contractor fill out one of the ship’s hot work permits and obtain the signature/acknowledgement of one of the ship’s officers each day that hot work is being performed. This permit is used to inform the ship’s crew of the specific hot work being done each day. Precautions shall be taken to ensure that overheads, bulkheads, decks, wiring, piping, insulation, etc.

are properly protected from burning, welding, cutting or similar activities by covering them with fire retardant board or cloth as appropriate. A Contractor supplied fire watch shall be employed on each side of a bulkhead or deck where hot work is taking place. Use of the ship’s portable extinguishers is not permitted. The Contractor’s extinguishers shall be kept full and in good working condition. The fire watch must remain in place for at least ½ hour after any hot work is performed to include standing by during break and lunch periods if hot work was performed within ½ hour prior to the start of the break/lunch. All hot work must cease at least ½ hour prior to the end of the work day to provide the Contractor’s fire watch ample time to ensure that the area is safe before departing the ship. These periods are a good time to accomplish clean-up of the areas involved.

28) Oxygen and Acetylene: All oxygen and acetylene bottles shall be kept ashore and tied off along the dock. All oxygen and acetylene hoses shall be disconnected at their bottles at the end of each work day. Hoses used within the ship shall be coiled up such that no hoses are left passing through any doors at the end of the work day. Hoses shall be kept in good condition. Hoses deemed in need of replacement by the COR shall be replaced by the Contractor at the COR’s direction.

29) Welding Leads: All welding leads shall be kept in good condition. All leads shall be disconnected from their welding machines at the end of each work day. Leads used within the ship shall be coiled up such that no leads are left passing through any doors at the end of each work day. Leads deemed in need of replacement or repair by the COR shall be replaced or repaired by the Contractor at the COR’s direction.

30) Internal Combustion Engines: All Contractor provided internal combustion engines driving welding machines, air compressors or similar equipment, shall be kept on the pier and placed in a berm large enough to contain any oils or fuels that could potentially leak from that equipment. These berms shall be kept free of rain water in as much as is practical.

31) Job Safety Analysis (JSA): A JSA shall be performed (using the Contractor’s own forms) with all persons involved prior to the start of any work. A copy of all completed JSAs shall be retained aboard by the Contractor throughout the contract period and made available to the COR and ship’s crew upon request.

32) Energy Control Plan (Lock Out/Tag Out): All work involving systems or equipment containing stored energy (such as electricity, fluids under pressure, stowed weights, and other hazards) requires that the stored energy be isolated and locked out/tagged out prior to any work being performed. The operation of any isolation device (switch, valve, etc.) and the placement and/or removal of any locks/tags, shall only be performed in the presence of, and with the written permission of, the ship’s Chief Engineer (or a crew member assigned by him). Written permission shall be executed/recorded by way of an entry in the ship’s lock out/tag out record book. Only the individual whose name/signature appears on the lock/tag may remove the lock/tag. All locks/tags associated with the work in this SOW shall be supplied by the Contractor and shall clearly identify:

a) Contractor’s Company name.

b) Date the lock or tag was placed.

c) Name/signature of the individual who performed the lock out/tag out.

33) Working Aloft: All persons working aloft shall do so in accordance with the ship’s working aloft procedures.

Permission to go aloft shall be obtained from the Chief Mate by way of a signed working aloft permit. The Contractor shall provide their own safety harnesses.

34) Smoking: Smoking is not permitted aboard the ship or on the college campus (which includes the pier adjacent to the ship and college buildings).

35) Security: All persons working aboard the ship shall be in possession of a Transportation Worker’s Identification Card

(TWIC). All persons with a TWIC shall be provided a temporary access card which shall be scanned by the cadet watch at each boarding and disembarking of the ship. Quick trips to the pier for tools or the like shall not require scanning in/out providing the cadet watch is informed by the

Contractor’s employee or subcontractor and they remain within sight of the watch. A list of all Contractor’s employees and subcontractors involved in the execution of this SOW shall be provided to the Chief Mate via email at brendan.mcavoy@mma.edu prior to their arrival aboard the ship.

mailto:brendan.mcavoy@mma.edu

36) Work Hours: Work hours shall be Monday thru Friday, 0700 to

1600 hours not including those Holidays observed by the Maine

Maritime Academy. See also the working day restrictions stipulated above under “PERIOD OF PERFORMANCE”.

37) Loading/Unloading of Tools, Equipment and Materials:

Contractors shall be permitted to load/unload personnel, tools and materials at the Academy pier alongside the ship. The ship’s crew shall provide an operator for the ship’s cranes to hoist/lower tools, equipment and materials up to 4,000 lbs.

Requests for crane service shall be made to the ship’s Chief

Mate at least one day prior to needing the crane.

Availability of the ship’s cranes is not guaranteed. The

Contractor shall be responsible for providing all straps, shackles, etc. and for safely and adequately rigging all lifts of equipment and materials. In addition, the Contractor shall provide the personnel required to safely direct the crane operator and to guide the hoisted tools/equipment/materials.

38) Parking: Parking of vehicles throughout the work day is typically permitted at the Castine town parking lot but only upon approval from the Town Selectman. The contractor shall be responsible for obtaining that approval to include providing the Town Selectman a list of all Contractor and subcontractor vehicle models, license plate numbers, and driver’s license numbers prior to the start of the contract.

The town parking lot is approximately 1,000 feet from the ship. Overnight parking at the town lot is not permitted. If a Contractor desires to leave a work trailer on the pier or

Academy grounds, it shall be in a location agreed to by the ship’s Chief Mate (who will also coordinate with the Maine

Maritime Academy Police Department). Work trailers and other vehicles must never obstruct emergency (fire and ambulance) vehicle access to the ship.

39) Toilets: The Contractor shall provide portable toilet facilities for their employees and subcontractors. The Chief

Mate shall designate a space on the dock for them to be placed. The Contractor shall maintain them clean and shall empty them as required.

40) Availability of Drawings and Technical Manuals: The Chief

Engineer shall assist, in as much as possible, by providing access to any requested drawings or manuals. These drawings and manuals shall not leave the ship but may be copied on board with the written approval of the Chief Engineer. Most of the ship’s drawings have been electronically copied to a pdf format. CD copies of available drawings shall be provided to the Contractor upon request.

41) Hazmat Handling and Documentation: The Contractor must recognize that ships may contain hazardous materials which require special handling. These materials may include, but are not limited to; asbestos (used in heat and electrical insulation, brake linings, deck coverings, boiler refractory, joiner work and other areas), mercury, oils, bilge water and slops containing fuel, grease and lubricating oils, lead, lead-based anti-foulants, etc. This SOW attempts to make the

Contractor aware of any known HAZMAT materials and substances that may be encountered in the execution of this SOW, however, the responsibility for identifying, handling and disposing of these materials shall be the Contractors. Removal and disposal of all hazardous material or waste shall be in accordance with all applicable Federal, State, and local rules and regulations. The Contractor shall submit documented evidence of that compliance, if applicable, within five working days after the end of the contract. These documents shall include the types and quantities of hazardous waste generated, the procedures followed for custody and disposal, and copies of receipts for same. Additional charges required for handling and disposing of hazardous materials after contract award shall not be permitted unless it is related to work authorized under the “Supplemental Labor and

Material/Subs” ITEM of this SOW.

42) Credit for Scrap: Unless stated otherwise in this SOW, all removed and/or scrap material generated in the execution of this SOW shall be removed from the ship, become the property of the Contractor, and be disposed of in accordance with all

Federal, State and local requirements. A credit to the

Maritime Administration for the value of any scrap material removed shall be included in the Contractor’s pricing for each

ITEM in this SOW which generates any scrap material and/or salvaged equipment.

43) Trash Removal and Clean-up: The Contractor shall remove ALL trash generated each day and sweep down each area worked on at the end of each day. Upon completion of all work in an ITEM, all affected areas shall be thoroughly cleaned to a condition equal to or better than originally found. The ship is used by the faculty and cadets of the Maine Maritime Academy and is open to the public and prospective students for tours. For this reason, it is important that all public areas remain clean and orderly. If the Contractor soils or dirties any public areas or areas of the ship outside of the areas being worked on, they shall clean them immediately.

44) Communications: The ship may provide the Contractor with a

UHF radio and charger (if requested) for locating/contacting the COR (if aboard) or ship’s crew members throughout the work day. The radio and charger shall be signed for by the

Contractor and returned at the end of the contract period.

45) Equipment Information: The Contractor shall provide the COR with an electronic copy (in pdf format) of all drawings, operating manuals, repair manuals, parts manuals, cut sheets etc., for any equipment that the Contractor provides to the ship as part of this SOW. In addition, any drawings required as a deliverable in this SOW shall also be provided in AutoCad format.

46) Accuracy of Information: Dimensions and measurements in this SOW (or referenced in this SOW) are provided in good faith, however, their accuracy is not guaranteed. The

Contractor is responsible for verifying the accuracy of dimensions, measurements, sizes, etc., provided in any sketches, drawings, plans and specifications, within this SOW prior to quoting, fabricating, ordering, etc., anything required in this SOW. All drawings provided or referenced in this SOW, whether they are considered “as builts” or not, are not guaranteed to be accurate. Furthermore, these drawings should not be scaled to determine the actual location of existing piping/wiring runs, etc. in hidden areas such as bulkheads and/or joinery. The Contractor shall be aware that numerous drawings and manuals represent the ship’s configuration prior to the conversion in 1997 and as such, may no longer accurately represent the ship’s current configuration. For this reason, it is important to determine whether a drawing or manual being reviewed represents the pre or post conversion configuration. In some instances, it may be necessary to combine information from both pre and post conversion drawings to determine the current configuration of a system or compartment. Material Lists provided in a drawing are only a guide and may not accurately reflect the full extent of materials required. The Contractor shall be responsible for determining the actual quantities/types of materials required to satisfy the “INTENT” of each ITEM.

47) Daily Meeting: Prior to the start of each work day, and for the purpose of informing the ship’s crew of the Contractor’s activities (location of hot work, etc.), the Contractor’s

Manager/Supervisor shall meet with the COR (if aboard) and the

Ship’s Officers to discuss the work plan for that day. This meeting is a good time to discuss any special requirements and/or hazards as they relate to the execution of JSAs, lock outs/tag outs, etc.

48) Subcontractor Info: Contact information is provided within each ITEM of this SOW, when appropriate, to assist the

Contractor in identifying sources of OEM Technicians, ABS

Recognized Specialists and/or other Subcontractors who have consistently demonstrated their ability to perform the work or supply the parts required. The absence of a company name does not preclude their use by the Contractor providing the

Contractor can demonstrate, to the COR, their ability to perform the work or provide the part as an Authorized

Representative of the OEM, ABS Recognized Specialist or reliable Subcontractor, as required.

49) Scheduling/Gantt Chart: All Items shall be completed on or before their “Required Completion Date” (as listed in each

ITEM of this SOW). All systems and equipment aboard the ship must be operational for the three 2021 Training Cruises, (April 10, 2021 thru May 23, 2021, July 3, 2021 thru August

15, 2021 and November 6, 2021 thru Jan 2, 2022. No system or equipment can be left in an unfinished, incomplete or otherwise, out of service condition prior to the cruises. A

Gantt chart (in pdf format) shall be provided by the

Contractor indicating the scheduled start and finish dates for each Item. Changes to the Contractor’s advertised start date or completion date requires re-issuance of an updated Gannt chart.

50) Progress Meetings: Progress Meetings shall be scheduled as necessary depending on the availability of the Contractor, COR, Chief Engineer and Chief Mate. Prior to final invoicing for an ITEM, the Contractor shall provide the COR with a document containing the signature of the Chief Engineer or

Chief Mate, as appropriate, acknowledging receipt of deliverables and/or acceptance of equipment operational tests and/or demonstrations as required by that ITEM.

51) Invoicing: The COR shall maintain a spreadsheet which documents the cost and per cent completion of each Work ITEM and Supplemental Delivery Order. The Contractor and COR shall agree to these numbers prior to invoicing.

ITEM 1: OPTIONAL - SLOP OIL

1.1 NS5 WO/SR#:

1.2 BACKGROUND AND INTENT:

1.2.1 The intent of this Item is for the Contractor to

remove and dispose of all slops (oil and water) from the ship’s 20,000 gallon slop oil tank.

1.3 REQUIRED COMPLETION DATE:

1.3.1 To be determined based on when the tank becomes

full.

1.4 REFERENCES:

1.4.1 None.

1.5 NAMEPLATE DATA:

1.5.1 None.

1.6 LOCATION:

1.6.1 Ship’s pier, Maine Maritime Academy, Castine, ME

04420.

1.7 GOVERNMENT FURNISHED:

1.7.1 Ship’s air operated diaphragm pump. Ship’s port

side rail connection (three (3) inch cam lock connection) at the ship’s main deck.

1.8 SUBCONTRACTOR CONTACT INFO:

1.8.1 Jason Babbidge, Clean Harbors, 17 Main St., South

Portland, ME 04106. Tel – 207-799-8111 or 207-262-9504.

Email: babbidgeja@cleanharbors.com

1.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “Government

Furnished”), to accomplish the “INTENT” of this ITEM in accordance with all applicable Federal, State and Local

Environmental laws to include the regulations of the U.S.

Coast Guard. All recovery fees associated with this ITEM shall be included in the Contractor’s quoted cost. At a minimum, this work shall include the following:

1.9.1 Marine Transfer of Slops: CHECKPOINT. Transfer up

to 20,000 gallons of slops (water, lubricating oil and fuel oil) from the ship’s slop oil tank into the contractor’s trucks. The ship’s crew shall pump the contents of the slop oil tank to the port side rail connection (3 inch cam lock connection) at the ship’s main deck. The Contractor shall be responsible for providing and installing all necessary fittings and hoses to transport the slop from the rail connection to the

Contractor’s shore side trucks. Vacuum trucks are highly recommended to assist the ship’s pumps so that an acceptable pumping rate can be attained.

1.9.2 Transportation: Transport up to 20,000 gallons of

slops to a certified disposal facility.

1.9.3 Disposal: Dispose of all slops at a certified

disposal facility.

1.10 DELIVERABLES / ACCEPTANCE CRITERIA:

1.10.1 Provide the ship’s Chief Engineer and COR with a

copy of all transfer and disposal documentation.

ITEM 2: WEATHER DECKS – DE-SCALE AND COAT

2.1 NS5 WO/SR#: 2001662

2.2 BACKGROUND AND INTENT:

2.2.1 The intent of this Item is to de-scale, clean and

coat the following exterior decks and all appurtenances up to a height of 1 foot above the deck to include handrails, doubler plates, manholes, stanchions, kick pipes, etc. Areas of the house and/or bulkheads which were blasted and coated during the 2017 drydocking which have retained their coatings and are still in excellent condition are not included in the 1 foot height above the deck:

2.2.1.1 Main Deck Fantail, Frame 166-202, 6,300 square-

feet.

2.2.1.2 03 Deck, Aft House Reception Deck, Frame 148-166, 2,500 square feet.

2.2.1.3 03 Deck, Aft House Forward Ladder Platform, 25 square feet.

2.2.1.4 04 Deck, Aft House, Frame 135-166 including helo deck, 4,700 square feet.

2.2.1.5 04 Deck, Aft House Around Engine Stores Hatch to include hatch, 100 square feet.

2.2.1.6 03 Deck, Forward House, Aft Platform, 100 square feet.

2.2.1.7 04 Deck, Forward House above Nav Lab, Frame 70-

80, inboard to outboard railing on starboard side.

2.3 REQUIRED COMPLETION DATE:

2.3.1 November 10, 2021.

2.4 REFERENCES:

2.4.1 Intertuf 262 Data Sheet.

2.4.2 Interthane 990 Data Sheet.

2.5 NAMEPLATE DATA:

2.5.1 None.

2.6 LOCATION:

2.6.1 Various.

2.7 GOVERNMENT FURNISHED:

2.7.1 None.

2.8 SUBCONTRACTOR CONTACT INFO:

2.8.1 None.

2.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “Government

Furnished”), to accomplish the “Intent” of this Item. At a minimum, this work shall include the following:

2.9.1 High Pressure Wash: Using a high pressure fresh

water wash, clean all areas to be de-scaled in order to achieve a salt residue of not greater than 10 ug/cm^2

(ppm) sodium chloride as determined using the Bresle

Patch method. CHECKPOINT. Following the high pressure fresh water wash and prior to de-scaling, demonstrate the sodium chloride residual to the ship’s Chief Mate using a minimum of 1 reading for every 200 square feet of area.

2.9.2 De-scaling: De-scale all areas to SSPC-SP-11.

This is a power tool cleaning to bare metal. During this process, loosened scale, coating, etc., shall be swept and/or vacuumed up as necessary before the wind and/or other conditions can cause them to become airborne or pass over the side. Abrasive grit blasting shall not be permitted as airborne and/or overboard contaminants shall not be allowed. CHECKPOINT. Following all de-scaling and prior to cleaning any prepared surfaces, obtain approval to proceed from the ship’s Chief Mate who will verify that the areas have been prepared in accordance with

SSPC-SP-11.

2.9.3 Cleaning: Using clean rags and International

GTA220 thinner, wipe down all surfaces to be coated in order to remove all dust. CHECKPOINT. Prior to the application of the first coat of primer and all subsequent coatings, obtain approval to proceed from the ship’s Chief Mate who will verify that the areas to be coated are sufficiently clean and that the current and predicted weather conditions will permit a coating application and sufficient cure time in accordance with the Intertuf 262 data sheet (surface temperature not less than 5 degrees F above dew point).

2.9.4 First Coat Primer: Using brushes and rollers, apply a 3 to 4 mil coat of red, Intertuf 262 to all cleaned, bare steel areas.

2.9.5 Second Coat Primer: Following the proper curing

of the first coat of primer, apply a second 3 to 4 mil coat of black, Intertuf 262. While the second coat is still wet, broadcast a number 24 brown aluminum oxide non-skid over the surface.

2.9.6 Top Coat: Following the proper curing of the

second coat of primer, apply one coat of pearl grey

Interthane 990 at 3 to 4 mils.

2.9.7 It is understood that the above work will be done

in sections (not all areas will be washed, de-scaled, cleaned and coated at once).

2.10 DELIVERABLES / ACCEPTANCE CRITERIA:

2.10.1 Professional preparation and application of the

specified coatings to the satisfaction of the ship’s

Chief Mate.

ITEM 3: 450 VOLT OUTLETS

3.1 NS5 WO/SR#: 2001599, 2001604.

3.2 BACKGROUND AND INTENT:

3.2.1 The intent of this Item is to create the 450 volt

receptacle circuits depicted in the referenced drawings.

3.3 REQUIRED COMPLETION DATE:

3.3.1 March 1, 2022.

3.4 REFERENCES:

3.4.1 4008-A-006-01 450V AC MARINE OUTLETS_116991623.

3.4.2 4008-A-006-02(A) PWR MODS 450VAC MARINE OUTLETS

INSTL_117786168.

3.4.3 ABS Letter T1982369.

3.5 NAMEPLATE DATA:

3.5.1 None.

3.6 LOCATION:

3.6.1 Multiple.

3.7 GOVERNMENT FURNISHED:

3.7.1 None.

3.8 SUBCONTRACTOR CONTACT INFO:

3.8.1 None.

3.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “Government

Furnished”), to accomplish the “Intent” of this Item. At a minimum, this work shall include the following:

3.9.1 Perform all removals, modifications and

installations detailed in the above referenced drawings in order to create the ten (10), 450 volt receptacle circuits depicted. This work includes the performance of all work detailed in the “General Notes”, “Test Notes”, “Placard Notes” and red lined ABS and/or USCG/MSC comments within those referenced drawings. In addition, this work includes satisfying all ABS comments listed in all referenced ABS drawing approval letters (specific to those drawings).

3.9.2 Installation of three (3), 30 amp receptacles and

their power feeds to the following locations:

3.9.2.1 Two (2) receptacles in Unassigned Space 2-104-1

at frames 111 and 112.

3.9.2.2 One (1) receptacle in Garbage Room 1-75-1 at

frame 75.

3.9.3 Installation of seven (7), 20 amp receptacles and

their power feeds to the following locations:

3.9.3.1 Four (4) receptacles in the Engine Room, 23 foot

flat, one each at frames, 119, 128, 129 and 133.

3.9.3.2 One (1) receptacle in the 02 deck, forward house

at frame 65.

3.9.3.3 One (1) receptacle in the 02 deck, aft house at

frame 110.

3.9.3.4 One (1) receptacle in the 01 deck, aft house at

frame 104.

3.9.4 Installation of a new, emergency power panel, EP

415, in the main deck passage 1-75-01 to include eight

(8), 20 amp, circuit breakers. One circuit breaker shall serve as a spare. The remaining seven (7) circuit breakers shall feed power to the seven (7) new 20 amp receptacles.

3.9.5 Installation of one (1), 250 amp, circuit breaker

and fuses in the emergency switchboard, location 03-70-0, to feed the new panel, EP 415.

3.9.6 Installation of a total of three (3), 30 amp, circuit breakers, at the following power panel locations:

3.9.6.1 One circuit breaker at panel location 5P405 which

shall feed the receptacle in the Garbage Room 1-75-1.

3.9.6.2 One circuit breaker at panel location 5P442 which

shall feed one of the receptacles in the Unassigned

Space 2-104-1).

3.9.6.3 One circuit breaker at panel location 6P442 which

shall feed the remaining receptacle in the Unassigned

Space 2-104-1).

3.9.7 Replacement of one (1) existing circuit breaker

in the main switchboard with one (1), 100 amp breaker to feed power panel P442 in 2-118-1.

3.9.8 Installation and identification (with cable tags)

of all cabling/wiring depicted in the referenced drawings.

3.10 DELIVERABLES / ACCEPTANCE CRITERIA:

3.10.1 Completion of the above described work to include

a satisfactory operational demonstration witnessed and accepted by the ship’s Chief Engineer.

ITEM 4: LUBE OIL LOCKER FIRE SUPPRESSION SYSTEM

4.1 NS5 WO/SR#: 2000565

4.2 BACKGROUND AND INTENT:

4.2.1 The intent of this Item is to create a Novec 1230

Fire Suppression System serving the ship’s original

Engine Lab (which now serves as a Lube Oil Locker) in accordance with the below referenced drawings and approval letters.

4.3 REQUIRED COMPLETION DATE:

4.3.1 March 1, 2022.

4.4 REFERENCES:

4.4.1 Drawing # 4008-A-006-03a Engine Lab Fire

Suppression Sys Instl_119779467.

4.4.2 Drawing # 4008-A-006-04 Engine Lab Hvac Mods

Incid Fire Suppression Instl_117863745.

4.4.3 Drawing # 4008-A-006-05a Fdns Incid Engine Lab

Fire Supression Sysinstl_119482988.

4.4.4 Drawing # 4008-A-006-06(B) Alm Mods Incd Eng Lab

Fire Supp Sys Instl_117785573.

4.4.5 ABS Approval Letters T1982360, T2032905, T2032906, T2032907.

4.5 NAMEPLATE DATA:

4.5.1 None.

4.6 LOCATION:

4.6.1 Main deck and 2nd Deck Aft.

4.7 GOVERNMENT FURNISHED:

4.7.1 None.

4.8 SUBCONTRACTOR CONTACT INFO:

4.8.1 None.

4.9 DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “Government

Furnished”), to accomplish the “Intent” of this Item. At a minimum, this work shall include the following:

4.9.1 Removals, Modifications and Installations:

Perform all removals, modifications and installations detailed in the above referenced drawings to create the

Novec 1230 Fire Suppression System specified for the ship’s Engine Lab (Lube Oil Locker). This Item includes the performance of all work detailed in the “General

Notes”, “Test Notes”, “Placard Notes” and red lined ABS and/or USCG/MSC comments within those referenced drawings. In addition, this work includes satisfying all

ABS comments listed in all referenced ABS drawing approval letters (specific to those drawings).

4.9.2 Demonstrate and Commission: Provide an ABS

Recognized Specialist certified in fire protection equipment to demonstrate and commission the new Novec

1230 Fire Suppression System to the satisfaction of the attending USCG Inspector. It is assumed that this demonstration only involves that which is required for the annual system inspection and testing and does NOT involve an actual release of the system.

4.9.3 Manuals: Provide three hard copies and one

electronic copy (in pdf) of all operation, maintenance and parts manuals for all new equipment supplied and installed to the ship’s Chief Engineer (with a copy of an itemized receipt, signed by the Chief, provided to the

COR).

4.9.4 Drawings: Provide three hard copies and one

electronic copy (in pdf) of all associated drawings to the ship’s Chief Engineer (with a copy of an itemized receipt, signed by the Chief, provided to the COR).

4.9.5 Spare Parts: Provide one year supply of all

manufacturer’s recommended spare parts to the ship’s

Chief Engineer (with a copy of an itemized receipt, signed by the Chief, provided to the COR).

4.10 DELIVERABLES / ACCEPTANCE CRITERIA:

4.10.1 Professional installation of a Novec 1230 Fire

Suppression System for the ship’s Engine Lab (Lube Oil

Locker) in accordance with the above referenced drawings, documents and all pertinent installation manuals.

4.10.2 Satisfactory demonstration and commissioning to

the attending USCG Inspector.

4.10.3 Delivery of all hard copy manuals and drawings to

the ship’s Chief Engineer (to include signed receipt).

4.10.4 Delivery of all manufacturer’s recommended spare

parts to the ship’s Chief Engineer (to include signed receipt).

ITEM 5: AUXILIARY SEA WATER COOLING PUMP VFD

5.1 NS5 WO/SR#: 2000692

5.2 BACKGROUND AND INTENT:

5.2.1 The intent of this Item is to procure and install

an Eaton SVX9000, FR7 Variable Frequency Drive for the forward…