ATTH A - SF 1449 - 36C25621Q1452.docx

36C25621Q1452

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

598-22-1-729-0001 36C25621Q1452 07-20-2021

ARLENE A. BLADE

318-466-4281 08-10-2021

4:30 PM

CDT

00502

ALEXANDRIA VA HEALTH

CARE SYSTEM

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

X X 721110 $35 Million N/A X 00502

DEPARTMENT OF VETERANS AFFAIRS

CENTRAL ARKANSAS VETERANS HEALTHCARE

JOHN L. MCCLELLAN MEMORAL VETERANS HOSPI

4300 WEST 7TH STREET

LITTLE ROCK AR 72205

00502

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 SHREVEPORT HIGHWAY

PINEVILLE LA 71360-4004

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page

THE CONTRACTOR SHALL PROVIDE HOPTEL SERVICE, TEMPORARY

OVERNIGHT LODGING TO ELIGIBLE VETERANS BENEFICIARIES FOR THE

CENTRAL ARKANSAS VETERANS HEALTHCARE SYSTEM (CAVHS), 4300

WEST 7TH STREET, LITTLE ROCK, AR 72205 IN ACCORDANCE WITH

THE ATTACHED STATMENT OF WORK.

PERIOD OF

PERFORMANCE: 10/1/2021 TO 9/30/2025

ALL QUESTIONS ARE TO BE SUBMITTED IN WRITING TO THE POINT OF

CONTACT LISTED ON THE NOTICE. DEADLINE FOR SUBMITTING

QUESTIONS IS JULY 27, 2021 NO LATER THAN 4:30 PM.

See CONTINUATION Page X X

ARLENE A. BLADE

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Arlene A. Blade

ALEXANDRIA VA HEALTH CARE SYSTEM

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Central Arkansas Veterans Health Care System (CAVHS) – Little Rock AR

STATEMENT OF WORK

(LODGING/HOPTEL SERVICES)

1) SPECIFICATIONS:

Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the Central Arkansas Veterans Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with HOPTEL standards to accommodate those Veterans receiving medical care who may have to travel long distances for evaluation the day before or day after treatment received.

2) LOCATION:

Lodging facilities must be located no more than ten (10) miles of the Central Arkansas Veterans Health Care System and the University of Arkansas Medical Sciences.

3) ROOM REQUIREMENTS:

a. A minimum of 45 rooms shall be made available to the Central Arkansas Veterans Healthcare System per night. These rooms would be available each night Sunday through Thursday.

b. The 45 rooms shall be for double occupancy and at least one shall be handicap accessible. This room must be an ADA complaint room for handicap individuals which at a minimum includes grab bars, lowered vanity, and roll-in shower (reference Public Law 101-336).

c. In a rare event, there may be a need for rooms on Friday or Saturday nights. If the Central Arkansas Veterans Healthcare System has a need for rooms on Friday or Saturday and rooms are available, the contractor shall rent the rooms at the agreed upon price.

d. In the event of failure of any infrastructure systems that would inhibit accommodating Veterans needs the contracted hotel must provide equivalent accommodations at a hotel which meets the same requirements of this statement of work. Some examples include elevator maintenance/break downs, utility outages, and shuttle breakdowns. These accommodations will be afforded at no additional cost to CAVHS.

e. If there is a need for additional rooms (more than 45) and they are available, the contractor will rent the rooms to the Central Arkansas Veterans Healthcare System at the agreed upon price.

f. A continental breakfast will be available to lodger patients on a daily basis. The hotel will be responsible for tracking which lodgers have taken advantage of the continental breakfast and communicating this information with their Central Arkansas Veterans Healthcare System lodging coordinator.

g. The hotel will be responsible for transporting the Central Arkansas Veterans Healthcare System lodgers to the Little Rock VA Hospital, North Little Rock VA Hospital, and our affiliate The University of Arkansas for Medical Sciences (UAMS)-adjacent to the Little Rock Hospital. The hotel will be responsible for transporting the lodgers round trip to and from the appropriate appointment location. The hotel will be responsible for transporting the lodgers to the appropriate hospital no less than one hour prior to their scheduled appointment. On rare occasions these appointments may be as early as 6:00 AM.

h. The hotel may utilize fixed shuttle times in no more than two hour increments as long as the Veteran arrives no less than one hour prior to their scheduled appointment.

i. There shall be no additional charges to the veteran or his family for lodging. Any expenses incurred in addition to those covered by the lodging contract (e.g. unauthorized meals, damages, movie channels, room services, long distance calls, etc.) are not the responsibility of the Central Arkansas Veterans Healthcare System and should be billed to the lodger. Local calls shall be included in the lodging rate.

j. The room rate per night will not include any city, state, or federal sales tax, of which the Central Arkansas Veterans Healthcare System is exempt from paying.

k. Reservations shall be made by the Central Arkansas Veterans Healthcare System lodging coordinator during administrative hours of 8:00 a.m. - 4:30 p.m. Monday thru Friday, or by the Administrative Officer on Duty during other hours including weekends. Central Arkansas Veterans Healthcare System will make the attempt to provide 10 days’ notice to the hotel, but on occasion may be restricted to as little as 1 hours’ notice.

l. Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service, access to coin operated laundry facilities on premises, and basic television cable service.

m. The rooms shall be smoke free. Contractor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present.

n. If a specific room was previously occupied the night before by the same VA referred occupant, the following daily room service shall be performed.

- Make up bed(s). Bed linens shall be changed every day.

- Vacuum all carpeting daily

- Clean the bathroom floor, vanity sink and mirror, commode, and bath/shower unit.

- Change all used bath linens with laundered bath linens.

- Empty wastepaper baskets.

- Replace toilet paper roll when three quarters consumed.

o. Each room shall comply with the following general room requirements:

- Floor covering: All type of floor coverings shall be clean; free of stains; odor-free; and free of cracks or tears. Shag style carpets used as floor covering shall be ½” or less in length.

- Each room shall have lighting fixtures. All overhead lights shall be controlled by wall switches. All light bulbs shall have either a shade or globe with the exception of decorator type bulbs.

- All windows shall be able to be secured in a closed position. The windows shall be effectively weather-stripped, and the window lights shall be free of cracks and shall be tightly fitted in the window frame.

- All windows shall have window treatments consisting of shades, blinds, or drapes. The window treatments shall be substantial enough to prevent viewing into the room from outside of the room. In addition, the window treatments shall be capable of substantially darkening the room during daylight hours.

- Each room’s exterior door shall be secured with snap lock and dead bolt lock. In addition, exterior doors shall have an exterior light; peep hole fitted with 175 degree viewing lens; if not entering into a climate controlled hallway, the door shall have weather stripping on four sides of door or frame to effectively seal off air leaks.

p. Each room’s bathroom shall have the following: combination tub/shower; commode; vanity; mirror above vanity; overhead light; exhaust fan which exhausts to outside air; GFI protected electrical outlets; solid floor covering, ceramic tile, composition vinyl tile, or solid vinyl sheet.

q. Each room shall have at least a 2 cubic foot refrigerator with a freezer compartment, a microwave of a minimum 800 watts and 10-cup automatic drip coffee maker. A supply of regular and decaffeinated coffee and associated condiments shall be provided daily.

r. General Furniture Package

- All furniture shall be in good general condition; shall be clean; free of stains and odors; and have no tears or rips in the fabric coverings. Non-upholstered furniture surfaces shall be free of scratches, broken surfaces, splinters, free of stains, and clean.

- Each double size bed shall be supplied with a complete set of bed linens which will be freshly cleaned, free of stains, odors, tears, and in good condition.

s. Heating and Cooling Requirements

- Each room shall have permanently installed, functioning cooling and heating system with thermostatic control. The heating system is required to maintain a temperature of 80 degrees F. The air conditioning system is required to maintain a temperature of 65 degrees F.

- All cooling and heating devices and appliances, including but not limited to furnaces, fireplaces, electrical baseboard heaters and water heaters, shall be an approved type in good and safe working order and shall meet all installation and safety codes.

- Contractor shall maintain all appliances and utility systems.

t. Electrical and Lighting Requirement

- Every room shall be provided with not less than two electrical receptacle outlets and electric light fixtures.

- Every toilet room, bathroom, laundry room, furnace room, public hallway, porch, and flight of stairs between stories shall contain at least one (1) supplied electric light fixture. Where an interior stairway or public hallway changes in direction, more than one (1) supplied electric light fixture is required.

- All electrical equipment, wiring and appliances shall be of an approved type, in good and safe working order and shall meet all installation and safety codes.

u. Sanitation Requirements: All plumbing fixtures shall be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, fixtures, equipment, structures, and premises shall be of an approved type, in safe and sanitary condition and in good working order and meet all installation and safety codes.

v. Telephone Service Requirements:

- Contractor shall provide local area, touch tone, and telephone service for each room. The telephone service shall be capable of long-distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method.

- Contractor shall provide one telephone in each room.

w. Interior Space Requirements:

- Ceilings shall be at least 8 feet and no more than 11 feet clear from floor to the lowest obstruction. Each room shall have acoustical treatment with a flame spread of “5” or less and smoke development rating of 50 of less (ASTME 84).

- Floor shall be covered with vinyl floor covering or carpeting (vinyl asbestos floor tile shall not be used for new installations).

- Existing floor and/or window covering, or carpet may be accepted providing the floor coverings are in good condition.

4) ROOM RESERVATIONS:

a. Room reservations, room occupancy, and room payment will be on the following basis:

(1) The Contractor shall allow the occupancy of the room covered by this contract only upon the specific individual’s referral by the Contracting Officer’s Technical Representative (COTR). The Central Arkansas Veterans Healthcare System will inform the Contractor of everyone’s name and the expected arrival time at the Contractor’s motel/hotel.

(2) For this contract, the Contractor shall use its existing check in and check out times and procedures.

b. The Contractor shall submit an invoice to the Central Arkansas Veterans Healthcare System for payment for all rooms covered by this contract each month for the previous month. The invoice shall be for the actual number of days in the previous month. Contractor will bill only rooms reserved and occupied in accordance with this Statement of Work. Invoice shall be submitted no later than ten business days after the first of the month.

5) PATIENT EMERGENCIES: In the event a Central Arkansas Veterans Healthcare System referred occupant is in an emergency of any kind, the Contractor shall contact the appropriate parties to respond to the emergency. In addition, the Contractor shall immediately contact the Patient Expeditor or Administrative Officer of the Day at 501-257-5714 and report the nature of the emergency and current disposition.

6) CONTRACTOR PROVIDED CONTINENTAL BREAKFAST:

Each morning between the hours of 6:00 a.m. and 10:00 a.m., the contractor shall provide a continental breakfast to the Central Arkansas Veterans Healthcare System referred occupants. The breakfast meal may be self-served buffet service located in a common area of the hotel/motel. The contractor shall provide the necessary eating utensils, dish wear, and serving wear for the breakfast meal.

7) DO NOT LODGE LIST:

Upon contract award CAVHS must be provided a list of infractions that would lead to a Veteran being added to a do not lodge list. CAVHS must approve of this list and have the opportunity to discuss this with hotel management prior to placing the Veteran on list. CAVHS and the hotel will determine offenses that will be allowed a second chance.

8) FIRE SAFETY:

a. To be eligible for award under this solicitation, offeror must propose for use a facility that is compliant with the requirements of the Hotel and Motel Safety Act of 1990 (Public Law 101-391)(15 U.S.C. 2201 et. Seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/serach.cfm. In addition, the offerors facility must be compliant with the requirements of the American Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq). Only hotels that can meet the requirements and provide items as listed above may respond to this solicitation. All rooms must be compliant with the requirements of National Fire Protection Association (NFPA) 101, Life-Safety Code, Chapter 29, 2006 edition.

b. Equipment, services, or utilities furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards.

c. Asbestos - No asbestos containing fireproofing or insulation on building structures, acoustical treatment, molded or wet-applied ceiling or wall finishes/decorations, will be permitted. If present, such materials shall be removed by the contractor prior to occupancy by the Central Arkansas Veterans Healthcare System.

d. Elevators: If elevators are a part of the room complex, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector’s Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances.

9) MISCELLANEOUS:

a. No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor’s written notification to the Central Arkansas Veterans Healthcare System COTR at least seven (7) calendar days in advance of the event. If such activity is required on an emergency basis, the Contractor shall notify the COTR via telephone immediately then follow-up in writing as soon as possible.

b. Inspection: The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the complex access to which is necessary to ensure a safe and healthy environment for the Central Arkansas Veterans Healthcare System occupants.

c. Contractor must be within a ten (10) mile radiuses of the Central Arkansas Veterans Healthcare System including the Little Rock, North Little Rock, and UAMS campuses.

10) RECORDS MANAGER DISCLOSURE:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Central Arkansas Veterans Healthcare system and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Central Arkansas Veterans Healthcare system or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Central Arkansas Veterans Healthcare system. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Central Arkansas Veterans Healthcare system control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Central Arkansas Veterans Healthcare system guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Central Arkansas Veterans Healthcare system policy.

8. The Contractor shall not create or maintain any records containing any non-public Central Arkansas Veterans Healthcare system information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Central Arkansas Veterans Healthcare system owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Central Arkansas Veterans Healthcare system shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take Central Arkansas Veterans Healthcare system provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the Central Arkansas Veterans Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with HOPTEL standards to accommodate those Veterans receiving medical care who may have to travel long distances for evaluation the day before or day after treatment received. We require hotel lodging and transportation services for Veterans of the Central Arkansas Veterans Healthcare System (CAVHS) In Little Rock and North Little Rock, Arkansas (dual campus facility). This contract must also include our affiliate UAMS which is adjacent to the Little Rock VAMC. Must be in compliance on this Statement of Work (SOW) Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

OPTION YEAR 1: Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the Central Arkansas Veterans Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with HOPTEL standards to accommodate those Veterans receiving medical care who may have to travel long distances for evaluation the day before or day after treatment received. We require hotel lodging and transportation services for Veterans of the Central Arkansas Veterans Healthcare System (CAVHS) In Little Rock and North Little Rock, Arkansas (dual campus facility). This contract must also include our affiliate UAMS which is adjacent to the Little Rock VAMC. Must be in compliance on this Statement of Work (SOW) Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

OPTION YEAR 2: Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the Central Arkansas Veterans Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with HOPTEL standards to accommodate those Veterans receiving medical care who may have to travel long distances for evaluation the day before or day after treatment received. We require hotel lodging and transportation services for Veterans of the Central Arkansas Veterans Healthcare System (CAVHS) In Little Rock and North Little Rock, Arkansas (dual campus facility). This contract must also include our affiliate UAMS which is adjacent to the Little Rock VAMC. Must be in compliance on this Statement of Work (SOW) Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024

OPTION YEAR 3: Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the Central Arkansas Veterans Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with HOPTEL standards to accommodate those Veterans receiving medical care who may have to travel long distances for evaluation the day before or day after treatment received. We require hotel lodging and transportation services for Veterans of the Central Arkansas Veterans Healthcare System (CAVHS) In Little Rock and North Little Rock, Arkansas (dual campus facility). This contract must also include our affiliate UAMS which is adjacent to the Little Rock VAMC. Must be in compliance on this Statement of Work (SOW) Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025

B.3 DELIVERY SCHEDULE

CENTRAL ARKANSAS VETERANS HELATHCARE SYSTEM

4300 WEST 7TH STREET

LITTLE ROCK, AR 72205

USA

501-257-2941 Joshua.Check@va.gov

CENTRAL ARKANSAS VETERANS HELATHCARE SYSTEM

4300 WEST 7TH STREET

LITTLE ROCK, AR 72205

USA

CENTRAL ARKANSAS VETERANS HELATHCARE SYSTEM

4300 WEST 7TH STREET

LITTLE ROCK, AR 72205

USA

CENTRAL ARKANSAS VETERANS HELATHCARE SYSTEM

4300 WEST 7TH STREET

LITTLE ROCK, AR 72205

USA

B.4 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the CO no services will be provided and no charges will be incurred and/or billed to any order on this BPA on any of the Federal Holidays listed below.

Or any other day deemed by the President of the United States of America.

B.5 NONPERSONAL SERVICES

a. In performance of this agreement, the contract holder will provide support in the form of services required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the contract holder as opposed to individual contract holder employees.

b. The services required under the contract constitute professional and management services within the definition provided by FAR 37.201. Under this contract the Government will obtain professional services, which are essential to the Central Arkansas Veterans Healthcare System’s mission but not otherwise available within Central Arkansas Veterans Healthcare System.

c. The Government will neither supervise contract holder employees nor control the method by which the contract holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contract holder employees. It shall be the responsibility of the contract holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contract holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the contract holder's further responsibility to notify the CO immediately.

36C25621Q1452

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by contract holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a…