Attchment 2. SOW Fire Ext.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND SERVICING OF PORTABLE

FIRE EXTINGUISHERS

Revised

5 December 2023

934th Air Force Reserve Minneapolis, MN

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND SERVICING OF PORTABLE FIRE EXTINGUISHERS

Contractors will follow all DODI, NFPA, Air Force Technical Order, and MANUFACTURERS RECOMMENDATIONS to inspect and or repair all Base Fire Extinguishers (portable and 150 lb wheeled)

1. DESCRIPTION OF SERVICES. The contractor shall provide all, tools, supplies, equipment and labor necessary to maintain and service portable and wheeled fire extinguishers at 934th AFRS in a manner that will ensure their serviceability and prevent deterioration in value or effectiveness.

A detailed inventory of our extinguishers is available upon request. Following are quantities of portable fire extinguishers to be used in determining workload.

Qty Type Size Building location Portable/Wheeled 500 Dry chemical 10-20 lb All buildings portable 20 Halon 150LB FLIGHT LINE wheeled 32 Halon 5lb Aircraft portable

1.1. MAINTENANCE AND REPAIR SERVICES. The contractor shall perform the required services at a shop owned/operated by the contractor. The contractor shall coordinate the removal of all extinguishers before removing any extinguishers from the base and must ensure there are adequate fire extinguishers available to the customer.

1.2. CORRECTIVE MAINTENANCE. Corrective maintenance returns a fire extinguisher to full operating capacity as described below.

1.2.1. Fire Extinguisher Recharge. Fire extinguishers shall be recharged as indicated in the list of work provided to the contractor. The replacement of extinguisher agent also includes the agent expellant for certain types of extinguishers. The Government will not furnish, to the contractor, halogenated (Halon 1211) fire extinguishing agent (if required).

1.2.2. Painting. Fire extinguishers shall be painted as indicated in the listing of work provided to the contractor. Extinguishers shall be painted in accordance with the manufacturer’s specifications.

1.2.3. Labeling. The contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with the manufacturer’s specifications.

1.2.4. Hydrostatic Testing. The contractor shall hydrostatically test extinguishers as specified in the manufacturer’s recommendations. The contractor shall attach a sticker/plate identifying pertinent information on all extinguishers that pass the test. Extinguishers that fail the hydrostatic test shall be identified and shall be returned to the Government.

1.2.5. Six-Year Maintenance. The contractor shall perform overhaul maintenance in accordance with the manufacturer’s requirements for each type extinguisher. The six-year maintenance shall be recorded on a record tag consisting of a metal decal, which shall be affixed on the exterior of the extinguisher shell.

1.3. REPORTS. The contractor shall submit complete report of all maintenance and servicing accomplished when fire extinguishers are returned to the government. The reports shall be submitted to the Government representative responsible for this contract. The reports shall include a record of conditions found, repairs, recharging, and all replacement parts used. They must confirm annually that the serial number and location matches current records. All records, documents, and associated papers provided by the Government or generated during the period of this contract become government property and will be returned to the government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

1.4. EMERGENCY SERVICES. The contractor shall provide emergency services within 8 hours to repair or recharge damaged or discharged fire extinguishers as determined by the government.

For purposes of this specification, an emergency situation is defined as any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services.

1.5. ENVIRONMENTAL PROTECTION. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with federal, state and local environmental protection regulations. A closed recovery system is required for the recovery of dry chemical or halon 1211 and halon 1301 fire extinguishing agents.

2. SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold Perform Corrective Maintenance on Fire Extinguishers.

Fire extinguishers are properly painted, labeled, and recharged. All work is completed according to frequency recommended by the manufacturer. Six (6) year maintenance is performed. Reports are submitted within the specified time.

Response to and completion of service calls is timely.

1.1., 1.2., 1.5., 1.2.5., 1.3, and 1.4

95% of fire extinguishers are operational at all times.

Hydrostatically Test Fire Extinguishers.

Fire extinguishers are properly tested.

Testing is performed IAW manufacturer’s recommended frequency.

1.2.4. 95% of fire extinguishers are tested within the required time.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The only items furnished by the Base is the Fire Extinguishers for repair all other items will be provided by the contractor.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with NFPA and other applicable standards and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance.

4.3. GOVERNMENT REMEDIES. The contracting officer shall ensure the requirements of Contract Terms and Conditions are followed and investigate contractor’s failure to correct nonconforming services.

4.4. HOURS OF OPERATION. 0700 to 1600

4.5. SECURITY REQUIREMENTS. The Contractor shall report to building 906 to receive a pass for entry to the Base. During this time, they will be briefed on their security responsibilities by the Installation Fire Protection Inspector while working at the 934th Air Reserve Station. Any violation of security by the contractor or his/her workers will be cause for removal from the installation.

4.6. SPECIAL QUALIFICATIONS.

All contractors must include proof of National, State, Local or Manufacturer certification showing the contractors ability to perform the required work. Failure to submit this documentation will result in the contractor being deemed unresponsive and no further consideration will be given.

The following NFPA regulation shall be followed for this requirement:

NFPA 10

7.1.2.1* Persons performing maintenance and recharging of extinguishers shall be certified.

A.7.1.2.1 Persons performing maintenance and recharging of extinguishers should meet one of the following criteria:

(1) Factory training and certification for the specific type and brand of portable fire extinguisher being serviced

(2) Certification by an organization acceptable to the authority having jurisdiction

(3) Registration, licensure, or certification by a state or a local authority having jurisdiction

Appendices

A. Maps and/or Site Plans

B. Government Furnished Property/Services/Equipment

APPENDIX A

MAPS AND/OR SITE PLANS

Upon request by the contractor if needed, usually they will be escorted by the Installation Fire Protection Inspector.

APPENDIX B

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

A copy of Technical Order 13F 4-4-121 will be provided for the 150lb Wheeled Halon if requested by the contractor.