Attch3 FA558722Q0023 SOW.pdf

STATEMENT OR WORK (SOW)

FOR

VEHICLE LEASE

USTRANSCOM TCJ3-C (DCS-MN)

RAF MILDENHALL

08 March 2022

STATEMENT OF WORK (SOW)

1. DESCRIPTION OF SERVICE/GENERAL INFORMATION. The contractor shall provide all equipment, tools, materials, and associated labor necessary to provide vehicle leases. The contractor shall perform services required in this Statement of Work (SOW) in accordance with the terms and conditions under the associated contract.

1.1. LEASE VEHICLE: Vehicles shall not be older than 5 years. All vehicles must have United Kingdom number plates and shall be common to the local area (ex: Mercedes Sprinter and Ford Transit) and blend in with traffic to maintain a low profile and not call attention to the vehicle or its contents. All vehicles shall run on diesel or petrol grade fuel. The title of the vehicle remains with the Contractor. The Contractor shall deliver the modify vehicle to full specs specified in the contract in 30 days after the time of the award. The performance starts on the day specified in the contract. The Contractor shall pick up the vehicle at the same place where they delivered after completion of the lease period.

1.2. REGISTRATION: All vehicles leased under this contract shall be registered to operate in United Kingdom and European Union. The Contractor shall complete all actions necessary to acquire and pay for the tags/registration.

1.3. CONDITIONED OF LEASED VEHICLE: The vehicle furnished under this contract shall be good quality and in safe operating condition, and shall comply with the United Kingdom Law applicable to the vehicle. Both the exterior and the interior of the vehicle must be free of excessive soil, rust, and damage. If the vehicle does not meet the vehicle manufacturer’s standards and does not meet the criteria listed above, the United States Government may reject the vehicle promptly after receipt. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may –

(a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or

(b) Terminate the contract under para (m) Termination for Cause of this contract.

2.0. VEHICLE REQUIREMENTS:

2.1. Make/Model: Mercedes Sprinter

Ford Transit

2.2. Functioning heating and air conditioning systems appropriate for the normal operating climate.

2.3. Cruise Control

2.4. Automatic transmission if available

2.5. Radios for monitoring traffic and weather

2.6. Operable windows and doors with functioning locks. Standard vehicle locks equipped from the factory are sufficient.

2.7. A completely enclosed cargo compartment independent from the passenger cabin capable of being secured with two S&G Model 8077 series combination locks (see attached image as an example). The cargo compartment will be independent of the passenger cabin. Any windows in the cargo area shall be covered by 16-gauge or thicker steel mesh grating. Mesh openings and gaps around the mesh grating shall be no larger than 2 inches. Vehicles will be fitted with a 16-gauge or thicker steel mesh cage bolted or welded to the interior of the vehicle. (See below images for examples)

Mercedes Sprinter

Sprinter Side Door

Pad Lock Ability

Sprinter Back Door

Sprinter Cargo Area

Ford Transit

Transit Cage and Pad Lock Ability

3.0 Initial Vehicle Inspection.

Contractor will deliver all vehicles to any RAF stations operated by the United States Air Force.

Contractor is required to un-load vehicle at time of delivery. Upon delivery, the contractor and Government representative will complete a joint inspection (hire note) of each vehicle to document the condition of each vehicle upon arrival. Copies of joint inspections will be signed by each agent and provided to Government Representative after the inspection. All contractor inspection forms shall be forwarded to the designated Vehicle Control Officer at RAF Lakenheath through the representative upon acceptance. Upon delivery, each vehicle shall have a minimum of 1/4th tank of fuel. The Government will be responsible for this amount upon return. Vehicles delivered shall have clean interiors/exteriors (i.e. no road grime, road works material, tar in truck beds, loose rubbish).

4.0. INSURANCE COVERAGE

4.1. The Government will provide vehicle insurance for the vehicles lease for the duration of the contract.

5.0. SERVICES. The following services shall be provided by the Contractor:

5.1. SCHEDULED MAINTENANCE. The contractor shall perform both scheduled and unscheduled maintenance. The contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids (i.e. motor oil, antifreeze), and lubricants. Fair wear and tear is defined as damages that occurs during normal use or due to the aging of the vehicle that can be based on the age and mileage of the vehicle; examples of fair wear and tear are minor dents, scratches, fading seats, tire wear, brake wear, clutch wear and other incidental damages except flat tire.

5.2. The Contractor shall submit a written maintenance schedule at time of vehicle delivery.

5.3. UNSCHEDULED MAINTENANCE. The Contractor shall ensure all unscheduled maintenance is accomplished for vehicles leased under this contract for maintenance items covered/not covered by the manufacturer's warranty at facilities designated by the Contractor. The

Government will follow all instructions by the Contractor in the event of a notification of safety, emissions, or other inspection or recall campaign.

5.4. The Contractor shall be responsible for all towing and towing cost to/from maintenance facilities if the leased vehicle is inoperable due to mechanical malfunctions/failure. The Contractor shall provide an after-hours contact phone number in case of emergencies.

5.5. The Contractor shall provide a replacement vehicle of equal size, style and color for any vehicle leased hereunder that requires maintenance or repairs for which the Contractor is responsible when such maintenance or repairs cannot be completed within seventy-two (72) hours.

The replacement vehicle shall be provided at no additional charge to the Government.

5.6. VEHICLE TOW/RECOVERY SEVICE. The Government shall not incur any charges for towing due to vehicle failure. Upon proper notification, the contractor shall recover disabled vehicles. Disabled vehicles are vehicles unsafe and/or unserviceable to the point it cannot be driven without causing harm to the driver or the local area. This service should be available 24 hours a day. If the recovery service is not available 24 hours a day, alternatives must be negotiated and agreed to by the contract representatives.

6.0. GOVERNMENT MAINTENANCE

6.1. The Government will provide standard operator care, limited operator maintenance IAW AF FORM 1800 (check fluids, lights, etc.) and interior/exterior cleaning of the vehicles.

6.2. The Government will furnish fuel for the daily operations of the vehicles.

7.0. DAMAGE AND ACCIDENT.

7.1. The Government reserves the right to repair any damages on the leased vehicle caused by negligence or fault of the Government at no cost to the Contractor at repair facilities and towing services authorized by the Contractor.

7.2. In case of accident or damage, cost of the liability will be determined by mutual agreement with both parties.

7.3. ACCIDENT REPAIRS. In the event that damage is made to the vehicle the Vehicle Control Officer will contact the contractor for resolution. If the vehicle is inoperable due to the damage, the contractor shall provide a new vehicle of the same type and capacity to the Government within 24 hours. Once notified of damage by the Government, the contractor shall respond within four hours to take action.

7.4. INSTRUCTIONS FOR DAMAGES INCURRED. The contractor will notify the Contracting Officer within three (3) working days of any damages incurred during rental. A working day is defined as Monday through Friday. Both British and American Holidays that fall on a week day, (Monday through Friday), are not considered “working days.” Following this notification and within ten (10) working days, the contractor will submit two (2) written estimates for damages and a written statement, from all involved, to the Contracting Officer. Documentation shall include an estimate of repair costs and names and phone numbers of all involved. If a police report is taken, it must be submitted with the claim. After a review of facts and circumstances, the estimate shall be submitted as stated below to the Contracting Officer with a statement that the estimate is a claim for damages. A claim shall have the following documentation in order to be considered a valid and complete package. A minimum of two (2) estimates for the claim being submitted. Initial Vehicle Inspection checklist and Final Vehicle Inspection Report signed by the Government’s representative and the Contractor’s representative.

8.0. GENERAL INFORMATION

8.1. During normal duty hours: 0730 - 1630 hours Monday - Friday, the Contractor shall provide a cell phone and/or pager number, in addition to providing an emergency number for after normal duty hours.

8.2. The Contractor shall provide at least 3 list approved maintenance/repair facilities to the Government with their proposal.

8.3. The Government will, at its own expense, provide all gas, washing, parking, storage, and tolls for automobiles leased hereunder.

LIABILITIES. The contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the contractor, its agents, or employees.

REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions – Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

9.0. PERIOD OF PERFORMANCE:

In accordance with the DFARS 207.470 Statutory requirements, and 10 U.S.C.2401a, the terms of the contract can be no more than 18 months. Therefore; the period of performance is as follows:

Base Period: 04/01/2022 – 03/31/2023

Option Period 1: 04/01/2023 – 03/31/2024

Option Period 2: 04/01/2024 – 03/31/2025

Option Period 3: 04/01/2025 – 03/31/2026

Option Period 4: 04/01/2026 – 03/31/2027