Attch 4 Mission Essential Plan.pdf

Solicitation Number: FA9401-21-Q-Z007 Mark Dunning Industries, Inc.

4.0 Mission Essential Contractor Plan (MECP)

The following procedures are identified to meet requirements if events such as national emergencies, natural disasters, civil disturbances, or military mobilization occur. For the purpose of this MECP, it is assumed the U.S. Air Force (USAF) will not be able to augment personnel or equipment, and the contingency will require equal or greater performance as that being executed under this contract. This plan identifies work to be accomplished before, during, and after the contingency and sets forth procedures to be followed to achieve solutions in response to problems that may arise during the contingency.

Our objectives are (1) to accomplish all work as scheduled, and (2) to ensure our services meet prescribed quality standards and commitments during a contingency. Every effort will be made to minimize disruptions and return to a full level of service as soon as possible.

4.1 Challenges Associated with Maintaining Essential Contractor Services

Correctly anticipating the challenges associated with maintaining essential contractor services is best achieved in the context of the emergency/contingency at hand. We have identified three main emergency and contingency situations.

4.1.1 National Emergency

General: In the event of a national emergency, to include civil strife, pandemics, and warfare, we anticipate that the mission of Kirtland AFB will be expanded, and contract performance requirements increased accordingly.

Personnel: Increased personnel requirements will be met using the following resources:

• For short duration, we will make corporate personnel available, or personnel will be required to work extended hours (overtime).

• Local resources will be utilized, such as advertising in the local media, and contacting the New Mexico Employment Service Commission and local employment agencies.

• We will hire temporary personnel recruited from dependents of active-duty military.

• If necessary, personnel will be procured from out of town.

Equipment or Materials: We will use available capital/credit to procure needed resources.

4.1.2 Natural Disaster/Snow Storm

General: When severe weather warnings are announced, or emergency situations arise, we will emplace a monitoring system to ensure we are continually aware of the current status. Continuous communication will be established with the appropriate government control element responsible for monitoring and responding to the impending emergency.

Normal operations and activities such as preventive maintenance and routine operations may be suspended during the period of emergency. We will make responding to the emergency our top priority and utilize any resources required.

Additional costs associated with the emergency will be monitored and recorded, and settlement will be negotiated after the fact.

Precautionary Measures: We will implement the following minimum measures:

• Alert and establish continuous communication with the Crisis Response Center (CRC).

• Physically tour the facility to ascertain precautionary measures to be implemented.

• Check appropriate emergency equipment to ensure a ready condition.

• Bring any major equipment and systems which have been shut down for routine maintenance back to operational status as quickly as possible.

• Check backup water systems to ensure readiness, if appropriate.

• Review and update, as necessary, a list of emergency telephone numbers, including the snow storm hotline (505-853- 7669).

During Emergency: The following will occur during the actual emergency:

• The CRC will be maintained on a 24-hour basis. Individuals will be prepared to remain past their shift if conditions preclude travel.

• All personnel will be prepared to respond to emergency tasks as they arise or as directed.

• Teams will be identified and prepared to handle electrical, sewer and drainage, mechanical, or other problems as they arise.

• Emergency generators to critical facilities will be energized as commercial power fails.

Post Emergency: As the emergency situation subsides, we will begin restoring facilities by:

• Physically touring the installation to assess damage looking specifically for electrical hazards, gas leaks, and unsafe conditions in manholes, fire alarms, and hazardous material spills.

• Developing plans to return all facilities to normal.

• Checking water systems to ensure safety and adequacy.

• Reporting all irresolvable situations and conditions to the CO as soon as possible.

• Preparing cost estimates as appropriate to negotiate settlement with the Government.

• Keeping corporate personnel apprised of the changing situations to facilitate supporting actions.

4.1.3 Bomb Threats and Threats of Incendiary Nature

It is Kirtland AFB’s policy to handle bomb threats or other threats of incendiary nature expeditiously and in a manner consistent with current USAF procedures for this installation. This will reduce the possibility of injury or damage due to these incidents. Recently, destructive threats have been received by public and government facilities across the country.

Some of these threats have been real, with resultant substantial property damage and loss of life; others have merely been hoaxes used in a psychological manner to disrupt work and/or gain publicity for some cause. Most such threats are received by telephone; therefore, these procedures are tailored to that situation. If the threat is received in another manner, similar procedures will follow as applicable to the situation.

The person receiving the bomb threat call will:

• Immediately complete a Threatening Phone Call Information Checklist (Form AF 440).

• Make every attempt to determine the exact location and type of device, the time of detonation, and the identity of the person making the call.

• Keep the caller talking as long as possible. Request the senior person available listen on another telephone to verify the call and assist with identifying a precise location, time of expected detonation, size, shape, and appearance of the bomb and attend to background noises and speech characteristics of the caller. Note and log precise time of the call.

• Immediately notify USAF Security at Crime Stop 505-843-9111 that a BOMB THREAT is in progress and that pertinent information is available. Provide their name, location, and phone number, and await further instructions. If the Crime

Stop number is unavailable, the following numbers will be utilized to inform Kirtland personnel of the Bomb Threat at the Law Enforcement Desk at 505-846-7926 or 505-846-7913.

The fire alarm WILL NOT be pulled to evacuate a building unless the Fire Department has already been notified of the BOMB THREAT. The Fire Department will be informed so they can respond appropriately.

The CM will ensure the Heavy Truck Drivers are briefed on these procedures, establish evacuation and search plans from building/spaces under their control, and maintain copies of Kirtland AFB’s Threatening Phone Call Checklist at all phones under their control.

IAW Kirtland AFB’s policy and USAF Security procedures, the person(s) receiving the threat call will keep knowledge of the threat and all related information confidential and remain available for debriefing as directed by the proper authorities.

4.2 Time Lapse Associated with Initiation of Essential Personnel and Resources

Our personnel will be on-site and working within 2 hours of notification.

4.3 Identifying, Training, and Preparing Personnel

The CM is responsible for forming a Contingency Response Team (CRT) to assist in fulfilling the requirements of this MECP and will convene the CRT upon contract start. If necessary, the CM may assign any corporate personnel to serve as CRT members. Should one or more CRT member vacate their position, the CM will appoint a person, in writing, to fill the vacancy immediately. The CM may appoint additional CRT members for planning and preparing for contingencies, executing, and phasing out.

Task Assignment: The CRT identifies tasks and assigns them to individuals and organizations IAW the MECP.

CRC: The CRC will be manned during all contingencies, subject to the directions of the CM. The CRC will control manpower and materials to address the crisis, as well as any clean-up operations required at the end of the crisis.

Contingency Labor Resources: The CM, with support of our corporate office, is responsible for identifying labor sources for contingencies and establishing initial arrangements to activate those labor sources before contract start. We identified the following standard local sources for temporary emergency personnel if needed: New Mexico employment services; local personnel agencies; union employee listings; and military dependents when available.

Integral Secondary Skills Bank: We will maintain an emergency recall list of all employees. This list will be updated and maintained throughout the contract. The list will contain the name, job title, and home telephone number of all employees. The emergency recall list is not provided in this plan but is available for review. Additionally, a secondary skills list for all salaried employees will also be filed.

All of our personnel will identify their secondary skills (those skills and job experience pertaining to other than primary tasks) prior to contract start. These secondary skills will be input into a secondary skills bank that the CRT can use to assess total available skills relevant to any contingency or emergency.

Temporary Hire Bank: We have already communicated to State Employment Agencies, our need to maintain, by skill category, a bank of locally available temporary hires. The bank includes each skill needed to provide the required services to Kirtland AFB. If needed, we will coordinate with local unions to find potential temporary hires for each position. As the incumbent, we have already begun our search for temporary hires for contingency circumstances and will continue our search until individuals with all required skills are located.

Subcontract/Services Contract Labor: The CM will arrange support agreements with local contractors and businesses to provide support in contingency situations, as required. The CM will develop and expand agreements with local resources, as required for specific contingencies, and validate the current commitment semi-annually.

Contingency Materials and Equipment Resources: The CM will pre-identify material and equipment sources and confirm agreements are in place to support operations at Kirtland AFB in contingency situations.

Training: The CM will provide training to all temporary employees including: driver training, quality, safe work practices, recognition of job-site hazards, and any Kirtland specific training.

4.4 Alert and Notification Procedures and Communicating Expectations

Unless otherwise directed by the CO or COR, we consider all elements of the Kirtland AFB ISWM contract to be essential. Our CM is responsible for notifying our corporate office as soon as a contingency or threat arises.

• The CM and Heavy Truck Drivers will be on-call year-round to support emergency operations.

• We will provide 4-wheel drive vehicles in support of emergency operations to pick up personnel.

• All personnel will be available for mission support during emergency operations.

• We will pre-position vehicles, equipment, and other resources if snow storms, or other natural disasters threaten.

• Our personnel are equipped with cell phones and walkie-talkies.

The CM is responsible for implementing and maintaining our MECP as well as communicating the emergency to our corporate office and the Heavy Truck Drivers. He will assess situations that might impede the performance of our contract commitments or require additional response capability. The CM will immediately brief the CO on the various contingency options that are applicable to the situation, recommend a course of action and, with the CO’s approval, execute as necessary to ensure our responsiveness to the USAF. We will provide full support to the CM in all emergency situations. The CM is responsible for:

• Notifying our VP/COO of all expected or occurring contingencies that will require the use of corporate resources.

• Requesting corporate support or standby resources as soon as it is known that such resources may be required.

• Notifying the Heavy Truck Drivers of additional needs resulting from the occurring contingency.

• Communicating contingency performance expectations to the Heavy Truck Drivers and other human resources.

We will utilize the following Recycling Centers in case of unexpected closures and/or emergencies:

• Master Fibers Inc: 5109 B. Edith N.E. Albuquerque, NM.

• Town Recycling, Inc.: 4220 Broadway Blvd SE, Albuquerque, NM 87105

• W Silver Recycling, Inc: 1800 1st St Albuquerque, NM 87105

• Lobo Enterprises: 9445 Coors Blvd Suite 213 Albuquerque, NM 87105

We will utilize the following Landfills in case of unexpected closures and/or emergencies:

• Primary: Cerro Colorado Landfill 18000 Cerro Colorado SW Albuquerque, NM 87107

• Secondary: Rio Rancho Landfill and Recycle Center 1132 33rd St. Rio Rancho, New Mexico 87124

• Secondary: Secondary: Southwest Landfill 6201 Escarpment Rd, Albuquerque, NM 87121 (C&D only)