ATTCH 2 PWS - 29Jul26.pdf

PERFORMANCE WORK STATEMENT

CATHOLIC RELIGIOUS EDUCATION (RE)

COORDINATOR

WRIGHT-PATTERSON AFB, OH

29 July 2026

Paragraph Page

PART 1 – GENERAL INFORMATION

1.1. GENERAL 3

1.2. SCOPE OF WORK 3

1.3. PERIOD OF PERFORMANCE 3

1.4. RECOGNIZED HOLIDAYS 3

1.5. SECURITY AND SAFETY 3

1.6. CONTRACTOR PERSONNEL 4

1.7. CRIMINAL HISTORY BACKGROUND CHECK 4

1.8. SUBCONTRACTING 4

1.9. COMPLIANCE WITH PUBLIC LAW 5

1.10. CONFIDENTIALITY 5

1.11. QUALITY CONTROL 5

PART 2 – PROTESTANT MUSIC DIRECTOR SERVICES

2.1. DUTY HOURS 6

2.2. DESCRIPTION OF SERVICES 6

2.3. GENERAL RESPONSIBILITES 6

2.4. SPECIFIC RESPONSIBILITES 7

2.5. QUALIFICATIONS 7

2.6. CATHOLIC RELIGIOUS EDUCATION COORDINATOR SERVICES

SUMMARY(SS)

PART 1

GENERAL INFORMATION:

1.1. GENERAL:

This is a non-personnel services contract to provide a Catholic Religious Education (RE) Coordinator service to Wright Patterson Air Force Base (WPAFB), Ohio. The Government shall not exercise any supervision over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.2. SCOPE OF WORK:

The Contractor shall provide labor and management to support all outlined responsibilities as listed in accordance with the Performance Work Statement. The Contractor shall coordinate Catholic Religious Education for the Wright-Patterson AFB Catholic faith community and serve as the primary resource person, advisor, and coordinator for the program. The program includes Parish School of Religion for early childhood through Grade 12, adult faith formation, Catholic youth formation, and preparation for Baptism, Penance and Reconciliation, First Holy Communion, Confirmation, and the Order of Christian Initiation of Adults. The Contractor shall coordinate with the Catholic Priest, Wing Chaplain, Director of Faith Formation, and other designated Chapel personnel. Catholic doctrine, sacramental requirements, and curriculum remain under the ecclesiastical authority of the Catholic Priest. Tasks not specifically outlined in this PWS shall be considered voluntary and will be performed at no cost to the government.

1.3. PERIOD OF PERFORMANCE:

The period of performance shall include one (1) base year plus four (4) option years.

1.4. RECOGNIZED HOLIDAYS:

Regular meetings will not be held during the below official holidays. However, if special events or counseling sessions are scheduled on these dates, they will be performed IAW with this Performance Work Statement (“PWS”) at no additional cost to the government.

New Years Day 1st of January Martin Luther King 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th of November Thanksgiving Day 4th Thursday of November Christmas Day 25th of December

1.5. SECURITY AND SAFETY:

The Contractor shall be responsible for safeguarding all government property provided for contractor use.

At the closure of each work day, after Mass, or after any Religious Education events, government facilities, equipment, and materials shall be secured. The Contractor shall Maintain key control and report any lost keys immediately.

The Contractor shall ensure Chapel equipment used outside the facility is properly accounted for on AF Form 1297 or another approved document.

1.6. CONTRACTOR PERSONNEL:

The Contractor shall provide a primary representative to manage and oversee performance of work. The Contractor shall maintain timely communication regarding scheduling, performance, volunteer coordination, and media requirements. The Contractor shall respond to all emails or requests for updates, and such response shall be within 72 hours. The Contractor’s lack of response or delayed communication may result in formal notification of non-compliance. The Contractor shall meet with Government contracting personnel upon request. Contractor may request a meeting with the Contracting Officer as necessary.

1.7. CRIMINAL HISTORY BACKGROUND CHECK:

The Government reserves the right to restrict the employment, under this contract, of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population. Contractor shall perform criminal background checks, at Contractor’s expense, to ensure any employee has not been convicted of any felony offense at date of hire.

The Contractor shall submit a completed background check application to the Chaplain Corps background check program manager within 30 days of the contract award. It is mandatory that all Chaplain Corps employees and contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and DAFI 52-101, Planning and Organizing. This will include, at minimum, a favorably adjudicated Tier 1 investigation with Child Care Coverage, plus FBI fingerprint check and installation records check. Installation records check will include, at minimum, Installation Law Enforcement and Family Advocacy.

a. Disqualifying information on the background check can be grounds for automatic termination of the contract. In accordance with DAFI 52-101, the Senior Installation Chaplain has final approval authority for personnel (including contractors) working or participating in military-sanctioned chapel programs.

b. Provisional background check guidance: The Contractor may begin performance of this contract after initiating the background check but must always remain under line-of-sight supervision (LOSS) until the background check is favorably adjudicated while around children under the age of 18 years when parents or guardians are not present.

c. The Government shall reserve the right to terminate the contract if the required background check is not completed within 60 days of contract award or if the background check reveals disqualifying information as determined by the Senior Installation Chaplain.

1.8. SUBCONTRACTING:

The Contractor shall not subcontract duties without prior written permission from the Active Duty/GS Catholic Priest and Wing Chaplain. Any proposed subcontractor must be reviewed by chapel staff to confirm they meet the required qualifications outlined in this PWS. The contractor shall submit the names and qualifications of proposed subcontractors to the Chapel for approval at least 14 days prior to the proposed absence.

A Subcontractor shall not perform services without prior written approval from both the Catholic Priest and the Wing Chaplain. Subcontractors shall meet all applicable qualifications, installation access, child-safety, training, and conduct requirements. The Contractor remains responsible for the subcontractor’s performance and conduct. The Contractor shall pay all employees/subcontractors within 30 days of services being rendered.

1.9. COMPLIANCE WITH PUBLIC LAW:

In accordance with Public Law 105-270, Section 5(2)(A) the Contractor will not perform inherently governmental functions. Section 5(2)(A) of this Public law defines the term "inherently governmental function" as "a function that is so intimately related to the public interest as to require performance by Federal Government employees." Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature."

1.10. CONFIDENTIALITY:

The provisions of Privacy Act of 1974, Public Law 93-57 dated December 31, l974 (5 USC 552a) apply.

Services rendered and all materials including records, files, documents, and work papers provided to the Catholic Religious Education (RE) Coordinator by the Government and data results, conclusions and recommendations obtained thereof shall be considered Government property. The information shall not be disclosed, copied, modified, used (except for the completion of this contract) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s expressed consent.

1.11. QUALITY CONTROL:

The Government shall evaluate the contractor’s performance under this contract in accordance with the Services Summary located in Part 2. The service summary is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. The service summary defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Chapel staff and CO may inspect services at any time.

PART 2

2.1. DUTY HOURS:

a. The Catholic Religious Education (RE) Coordinator shall provide 25 hours of service per week, including office hours, Sunday and weekday programs, meetings, preparation, volunteer training, registration, special events, and administrative duties required by this PWS.

b. The contractor shall provide at least fifteen office hours per week during regular Chapel duty hours, normally 0800–1600, Monday through Friday. The contractor hours of service may be distributed based on the approved religious education calendar. Work beyond 25 hours in a week shall not result in additional compensation unless authorized by written contract modification.

c. The contractor shall provide the regular schedule to the Catholic Priest and notify the Catholic Priest of material changes.

2.2. DESCRIPTION OF SERVICES:

a. The Contractor shall coordinate Catholic Religious Education for the Wright-Patterson AFB Catholic faith community and serve as the primary resource person, advisor, and coordinator for the program. The program includes Parish School of Religion (“PSR”) for early childhood through Grade 12, adult faith formation, Catholic youth formation, and preparation for Baptism, Penance and Reconciliation, First Holy Communion, Confirmation, and the Order of Christian Initiation of Adults. Catholic doctrine, sacramental requirements, and curriculum remain under the ecclesiastical authority of the Catholic Priest.

2.3. GENERAL RESPONSIBILITIES

a. The Contractor shall provide Catholic Religious Education (RE) Coordinator services to

WPAFB, Ohio. The Contractor shall coordinate all aspects of the Catholic Religious Education program and maintain an annual calendar for PSR, sacramental preparation, adult formation, youth formation, parent sessions, volunteer training, and special events.

b. The contractor shall meet regularly with the Catholic Priest or designated Government representative to review program status, needs, and effectiveness.

c. The contractor shall attend Sunday PSR and scheduled weekday, evening, sacramental preparation, youth, and special programs as needed to meet this PWS.

d. The contractor shall plan and conduct annual registration, maintain student rosters and attendance records, and communicate approved schedules and requirements to parents and guardians.

e. The contractor shall maintain positive working relationships with parents and guardians. Refer doctrinal questions, sacramental eligibility, privileged communication, suspected abuse, or serious safety concerns to the appropriate Catholic Priest or Government representative.

f. The contractor shall recruit, train, support, and coordinate grade-level coordinators, catechists, substitute catechists, classroom assistants, administrative volunteers, and youth volunteers.

g. The contractor shall schedule staff meetings and provide initial and annual volunteer orientation.

Ensure catechists receive periodic evaluation and feedback.

h. The contractor shall ensure at least one Catholic youth formation session or activity is offered each month. When middle school and high school programs operate separately, provide at least one monthly session or activity for each age group.

i. The contractor shall oversee the program budget and submit items for purchase when needed.

Duties to include preparing annual budget, submitting purchase requests and facility requests as well as coordinating the ordering of supplies and distribution of program curriculum within Government established timelines.. The Contractor shall not obligate Government funds or place an order without authorization.

j. The contractor shall review proposed curriculum and instructional materials for Catholic suitability and obtain ecclesiastical approval from the Catholic Priest before use.

k. The contractor shall maintain current program i.e. recruiting volunteers, training students and volunteers, helping students and volunteers complete background checks and financial support records for Government review.

l. The contractor shall comply with applicable laws, Department of Defense and Department of the Air Force policy, Wright-Patterson AFB requirements, Chapel operating instructions, information protection rules, emergency procedures, and professional conduct standards.

2.4 SPECIFIC RESPONSIBILITIES

a. The contractor shall coordinate office hours with the Catholic Priest. to meet Para 2.1 requirements.

b. The contractor shall prepare and submit an annual program budget to the Catholic Parish Pastor or his/her delegate in accordance with Air Force and Chaplain Corps policy and directives.

c. The contractor shall order and distribute all curriculum, equipment, and supplies required to support the RE Program.

d. The contractor shall schedule and facilitate RE staff meetings.

e. The contractor shall attend monthly Catholic Parish Advisory Council (CPAC) meetings.

f. The contractor shall help the chapel staff in coordinating and initiating annual background checks on all teachers, substitute teachers, and helpers over 18 years of age.

g. The contractor shall provide volunteer management and child safety requirements as needed by the Chapel staff to include recruit, train, and supervise volunteers for all Catholic Religious Education programs and ensure all planned programs have adequate volunteer support, and the volunteer to child ratio is within DoD and Air Force regulations. The contractor shall ensure volunteers meet all DoD and Air Force volunteer policy requirements to complete Chaplain Corps Volunteer Agreement For certifying their understanding of their roles and responsibilities as a volunteer and complete Chapel non-disclosure agreement to certify understanding of privileged communication while volunteering in religious programs.

The contractor shall ensure that all volunteer personnel, working in programs involving minors, have completed a Child Care Criminal History Background Check and comply with Line of Site Supervision (LOSS) requirements IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs in the performance of their duties during Chaplain Corps programs. The contractor shall create and maintain a master Catholic Religious Education program volunteer list with contact information and shall provide initial and annual orientation & training for program volunteers.

The contractor shall maintain a daily record of volunteer hours.

2.5 QUALIFICATIONS

The contractor shall meet the minimum qualifications listed below:

a. Possess current catechist certification from a Roman Catholic diocese and at least two years of classroom experience as a catechist in a Catholic parish religious education program.

b. Possess a master’s degree in education, teaching, theology, religious education, pastoral ministry, or a related field. Equivalent education and experience may be considered when an otherwise fully qualified applicant is not available.

c. Demonstrate working knowledge of Roman Catholic doctrine, sacramental preparation, catechetical practice, and parish religious education.

d. Demonstrate the ability to work within the Air Force Chaplain Corps pluralistic environment and communicate effectively with clergy, Chapel staff, volunteers, parishioners, parents, children, and youth.

e. Demonstrate effective English verbal and written communication, basic office software skills, electronic scheduling, record keeping, and budget preparation.

f. Meet all installation access, background investigation, and child-safety requirements.

g. The contractor shall submit a résumé and at least two professional reference letters.

2.6. CATHOLIC RELIGIOUS EDUCATION COORDINATOR SERVICES SUMMARY(SS)

PERFORMANCE OBJECTIVES, PERFORMANCE THRESHOLDS, AND METHODS OF

SURVEILLANCE

SS Performance Objective PWS Section

Performance Threshold

Method of Assessment

Remedy

1 Criminal History Background Check within specified timeframe.

1.7 The Contractor shall

submit a completed background check application to the Chaplain Corps background check program manager within 30 days of the contract award.

100% Surveillance

Corrective Action Report

2 Submit proposed subcontractors to the Chapel for approval 14 days to the proposed absence

1.8 The contractor shall

submit the names and qualifications of proposed subcontractors to the Chapel for approval at least 14 days prior to the proposed absence.

100% Surveillance

Corrective Action Report

3 Payment to all employees and subcontractors (if mutually approved) within specified timeframe.

1.8 The Contractor

shall pay all employees and subcontractors (if mutually approved) within 30 days after services are rendered

100% Surveillance

Corrective Action Report