Attch 2. SOW_CAT_Pav.pdf

REPAIR OF CATERPILLAR AP800C PAVING MACHINE

Statement of Work (SOW)

13 April 2023

Prepared by: 819TH RED HOURSE SQUADRON

SUMMARY OF CHANGES

ACTION DATE REVISION(S)

1. DESCRIPTION OF SERVICES

The contractor shall inspect, install, repair, and maintenance of one (1) CATERPILLAR AP800C

PAVING MACHINE and returned to fully functioning capability prior to 15 May 2023 to execute a project designated Gravel Road Training Course. The contractor shall provide all labor, supplies, and supervision necessary to perform all operations required to provide for the inspection, installation of parts, repair of equipment, and maintenance of the CATERPILLAR AP800C PAVING MACHINE. Major components to be repaired and/or serviced: Engine, Feeder, Fuel System, Grade Controller, and Screen

Assembly. Shipping and handling to destination of freight costs, if any, are to be included in the total purchase price. Prior to acceptance, the product will be inspected by a representative of the 819th Red

Horse Squadron.

1.1 CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES.

The contractor shall provide all trained personnel, labor, equipment, supplies, tools, materials, and supervision, and vehicles necessary to perform the requirements of this contract. The contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract.

In addition, the contractor shall maintain or have backup capability to provide continue service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

1.1.2 CONTRACTOR-FURNISHED EQUIPMENT/VEHICLES.

The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. Maintenance and repair of contractor vehicles or their privately owned vehicles shall not be accomplished on site. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance.

Contractor vehicles shall be used solely for the intended purpose of performing services in this statement of work statement during normal hours of operation.

All equipment used in the performance of this contract shall be in good operable condition and carry a

U/L (Underwriters Laboratory) listing. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The CO or contracting officer designated representative

(COR) may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

The contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

1.1.3 CONTRACTOR CERTIFICATION REQUIREMENT

The technician must be a Caterpillar Certified Technician.

1.2 COMBATING TRAFFICKING IN PERSONS (CTIP).

In accordance with FAR 52.222-50, Combating Trafficking in Persons, the Contractor shall notify its employees of The United States Government's policy prohibiting trafficking in persons, described in paragraph (b) of this clause and the actions that will be taken against employees or agents for violations of this policy. Contractors, subcontractors, and their employees shall not:

- Engage in any form of trafficking in persons during performance of the contract.

- Procure commercial sex acts during performance of the contract.

- Use forced labor in the performance of the contract.

1.3.1. Combating Trafficking in Persons Training can be accessed at the DoD CTIP website is http://ctip.defense.gov/. The website includes DoD policy on CTIP, CTIP training information, and links to the National TIP hotline, the DoD IG website, the Department of State Office to Monitor and Combat

Trafficking in Persons, and other Government and non-Government organization websites.

2 SERVICE SUMMARY (SS):

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems, except for any periodic cleaning service.

Performance Objective (PO)

SOW

Para

Performance Threshold (per quarter)

Method of

Surveillance

Periodic &

Customer

Complaint

Excellent: 0 defects

Very Good: 1-2 defect

Satisfactory : 3 defects

Marginal: 4 defects

Unsatisfactory: More than 4 defects

PO-4 - Quality Control

2.1 inclusive

Periodic &

Customer

Complaint

Inspection procedures are followed and documented in accordance with Contractor’s Quality Control

Plan (incorporated into contract after award).

Excellent: 0 defects

Very Good: 1 defect

Satisfactory : 2 defects

Marginal: 3 defects

Unsatisfactory: More than 3 defects

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT FURNISHED FACILITIES.

3.2 GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT.

None.

3.3 GOVERNMENT FURNISHED UTILITIES.

The Government will furnish electricity, water, and sewage service as necessary for accomplishment of work in accordance with this contract.

3.3.1.1 UTILITY CONSERVATION.

The Contractor shall adhere to all base level utility conservation practices or requirements. The

Contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4 TELEPHONE SERVICE.

The Government shall only provide base and local commercial telephone service. Long distance service, if desired, shall be at the contractor’s expense.

3.5 SECURITY, FIRE AND MEDICAL SERVICES.

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.6 SOLID WASTE COLLECTION AND DISPOSAL.

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this SOW. The contractor shall adhere to all base level recycling programs.

3.7 MAIL SERVICE.

The Contractor shall be responsible for coordinating with the US Postal Service for the delivery of mail to the Contractor's facility or post office box.

4 GENERAL INFORMATION

4.1 HOURS OF OPERATION.

The contractor shall perform the services required under this contract during the following hours. The contractor is not required to perform services on Federal Holidays.

4.2 FEDERAL HOLIDAYS.

• New Year’s Day – 1 January • Labor Day – 1st Monday in September

• Martin Luther King Day – 3rd Monday in January • Columbus Day – 2nd Monday in October

• Washington’s Birthday – 3rd Monday in February • Veteran’s Day – 11 November

• Memorial Day – Last Monday in May • Thanksgiving Day – 4th Thursday in November

• Juneteenth Day – 19 June • Christmas Day – 25 December

• Independence Day – 4 July

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.3 BASE CLOSURES.

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4 CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND

VEHICLE PASSES.

The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.5 TRAFFIC LAWS.

The Contractor and its employees shall comply with base traffic regulations.

4.6 WEAPONS, FIREARMS, AND AMMUNITION.

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Malmstrom AFB.

4.7 FOR OFFICIAL USE ONLY (FOUO).

The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA)

Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.8 REPORTING REQUIREMENTS.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.9 PHYSICAL SECURITY.

The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.10 CONTRACT MANAGER.

The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the

Contractor on all contract matters relating to the daily operation of this contract.

4.11 PERSONNEL.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. The government is authorized to restrict the employment under the contract of any

Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.12 SCHEDULES.

4.12.1 WAGE INCREASES.

Department of Labor Wage Determinations/Collective Bargaining Agreement Wage Increases shall be identified as a separate bid schedule contract line item for the current contract period, only and be incorporated into each remaining option period’s existing bid schedule contract line item in order to accommodate the contractors’ cost for future government requested out year modifications.

4.13 SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health

Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to

Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.14 MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.15 ANTI-TERRORISM (AT) TRAINING REQUIREMENT AWARENESS TRAINING

In accordance with DoDI O-2000.16v1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. The training will be provided by the government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures.

4.15.1 Force Protection. Contractor personnel are required to abide by all real-world Force Protection

Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry and searches of hand carried items.

5 APPENDICES

The government will make all publications, forms, references, and report formats listed available.

Publications can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The

Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the

Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change, at no increase in contract price.

POINT OF CONTACT:

MATERIAL CONTROL

819th RHS/RLV

Malmstrom AFB, MT 59402

Phone: (406) 731-2817.