Attch 2.General Statement of Work MAFB Repair Fire Protection.pdf

Repair MAF & Base Fire Alarms

Project Number NZAS 25-0008

341 CES

Malmstrom AFB, MT

GENERAL REQUIREMENTS

1.00 General Scope

The Contractor shall perform all design, submittals, materials, installation services, and system programming and testing, required for the accomplishment of repair of fire protection systems located in Malmstrom Air Force Base (AFB) facilities and in the Missile Alert Facilities. All work shall be accomplished at the work sites in accordance with drawings, specifications, provisions, and terms of this contract, and according to the Statement of Work (SOW) presented with each individual Task Order (T.O.).

1.01 Major Items of Work

The purpose of this effort is to provide design/report documents, installation, programming, and certification to repair the fire protection systems at Malmstrom AFB facilities and Missile Alert Facilities to comply with current Air Force Design Guide, Global Strike/Materials Command Design Directives, Base Standards, and referenced publications. The intent is to provide an upgraded system that fully complies with current USAF design standards, Unified Facilities Criteria (UFC). See the latest UFC Design Procedures at www.wbdg.org where applicable.

1.01.1 Design

Task orders may include some or all of the following:

a) Design shall provide for a new Potter Alarm Signal Company control panel (no substitutes), installation of new detectors and alarm/notification devices, relocation of new detectors and alarm/notification devices where applicable, installation/re-location of pull stations, and new conductor and raceways if required to meet code requirements.

b) Design shall be completed by a person with National Institute for Certification in Engineering Technologies, Fire Alarm System, Level III FAS certification, at a minimum. Design submittals must bear the review stamp of a Qualified Fire Protection Engineer.

c) The design shall include all alarming and sensors for existing standpipe suppression systems.

d) The design shall provide for HVAC modifications in regard to automatic shutdown and necessary duct dampers.

e) A 50% and a 100% design submittal to include all drawings and product data for all devices to be provided for MAFB review.

f) Contractor shall provide an independent third party to perform asbestos and lead-based paint testing and surveys and the results shall be included in a report. Any previous asbestos and lead-based paint surveys shall be provided to the contractor and shall be included in the report, if available.

1.01.2 Construction

Electrical work must be performed by qualified personnel with credentials who are familiar with applicable code requirements and shall provide credential documents upon request. A NICET Level 2 FAS or higher Fire Alarm Technician shall install and terminate fire alarm devices, cabinets and panels.

An electrician or NICET Level 1 FAS shall install conduit and conductors for the fire alarm system.

Verifiable credentials consist of State, National and Local Certifications or Licenses that a Master or Journeyman Electrician may hold, depending on work being performed, and shall conform to all requirements of the project specifications. Provide Manufacturer's certificate of acceptance of the qualifications of the installing contractor to install, test, conduct owner training, and maintain the manufacturer's equipment.

No on-site or on-base facility will be furnished to the Contractor for storage or office use.

All non-hazardous waste shall be properly disposed of through a licensed landfill site. No landfill site is available on base. The cost for cleanup of improperly disposed waste shall be the responsibility of the contractor.

1.02 Period of Performance

Upon receipt of the approved delivery order, the contractor shall complete all work up to and including solicitation document submittals according to the schedule in the associated SOW with each T.O., with “Day 1” corresponding to the date of the signed delivery order. Submittals will be delivered to the government within each scheduled period, in accordance with the submittal schedule shown in the SOW. Should a resubmittal be required, the government will provide a date for which the resubmittal is due, and the remaining milestone completion dates will be extended the same number of days. If any Government review period is completed in fewer days than shown in the schedule, no change to the next due dates will be made. If any Government review period takes longer than the indicated maximum number of days shown in the schedule, the contract will be extended by the number of days that were exceeded.

1.03 Work Schedule

The Contractor shall notify the Contracting Officer at least five workdays in advance of the start of all work.

This shall include, but is not limited to, notifying CAO when the initial work shall begin and when work shall resume following the end of all specified exclusion periods. The Contractor shall be aware that the Notice to Proceed is not sufficient notification as to when initial work will begin.

Malmstrom AFB: Base-side work schedule shall be specified per T.O.

Missile Alert Facilities: The work schedule will be 6:45 am – 5:15 pm Monday through Thursday, and no work will be conducted on Federal Holidays.

1.04 Government Furnished Information and Materials

The following information and materials will be made available to the Contractor:

Existing site and building plans and details, if they exist. It is the responsibility of the contractor to request these items if required, and to verify their completeness and accuracy at the project location

Standard USAF title blocks and other drawing features to be used for final contract drawings on CD

Submittal schedule format for use with MS Excel

Unique fire protection or other design requirements, as applicable.

1.05 Codes, Criteria, and Regulations

The project will comply with all applicable laws, National Codes and Regulations for building construction and safety, as well as with all applicable DoD, AF, state, and local codes. Any fire protection system must be fully designed and stamped by a registered professional engineer with a minimum of three years of experience and responsibility for design of such systems. Performance specifications are not acceptable. None of these references mentioned above will be provided by the Government.

1.06 Government Criteria and Standards include (but are not limited to):

Contract User/Customer Requirements Uniform Facility Criteria (https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc) AF Design Standards and Engineering Technical Letters (https://www.wbdg.org/ffc/af-afcec) AF Regulations, Manuals, Instructions, and Mil Handbooks (https://www.e-publishing.af.mil/) Malmstrom AFB Installation Development Plan Malmstrom AFB General Plan Malmstrom AFB District Plans / Area Development Plans Malmstrom AFB Installation Facility Standards / Facilities Excellence Plan

1.07 National Codes and Regulations (latest editions) include (but are not limited to):

National Electric Code National Fire Protection Association guidance OSHA Regulations EPA Regulations ASHRAE Regulations Life Safety Code

1.08 State and Local Codes and Regulations include (but are not limited to):

Administrative Rules of the State of Montana Montana Department of Environmental Quality (DEQ) Circulars/Policies Montana Public Works Standard Specifications

1.09 Design Policy

Modern construction techniques and architectural treatment should be incorporated in the project designs to obtain both quality and economy, and to provide a functional, complete, and usable facility. Emphasis must be placed on investigative and preliminary design efforts to insure all ancillary and related work items are included in the design to eliminate any near future requirements for upgrade or repair. The project description must be used as a preliminary, basic, and abbreviated outline of work to be performed. It is the contractors responsibility to add to or modify the project content as necessary using sound professional observations, experience, and judgement. Plans and specifications must be of sufficient detail and quality to allow accurate bidding and minimize the potential for claims without the need for a site visit by potential bidders. Wherever products are specified by brand name, the contractor will provide the Government with copies of descriptive literature.

Provide dates for all documents referenced in specifications or drawings.

1.10 Energy and Environmentally Conscious Design

The contractor shall design a sustainable facility/system which improves employee productivity, enhances employee health and safety, reduces operating costs, reduces some first costs, and reduces environmental impact. The project shall strive to meet UFC 1-200-02, High Performance and Sustainable Building Design, to the maximum extent technically feasible. The project shall be designed to minimize facility/system maintenance and maximize quality of life and quality of work.

The contractor shall meet the requirements and consider the alternatives that have been identified in the National Environmental Policy Act (NEPA) process (Environmental Assessments, Environmental Impact Statements).

For all building renovation projects that require a lead-based paint and asbestos survey (according to 1.01.1), the survey shall determine the presence, actual location, and quantity of materials likely to be encountered during the project. Any part of the existing building that this project may impact shall be included in this survey requirement. The contractor shall be responsible for procuring an independent third party to conduct these surveys by ladder access to the building areas as required, locating, and quantifying the work requirements, repairing sample cutout areas on floors, walls, roofs, etc., and obtaining complete and accurate results. The survey reports shall be based on actual laboratory test results and not on visual observations. If lead paint or asbestos is found, the contractor is responsible for providing specifications for abatement. The Government will provide, as an attachment to this Statement of Work, the results of all lead and asbestos testing previously accomplished. The results of the surveys and all test reports are to be included in the contractor Investigative Report. The Project Specifications shall cover all abatement requirements and shall also include copies of the surveys and test reports as an appendix to the applicable specification sections. Full size drawings showing all quantities/locations of asbestos and lead based paint in the facility project work areas shall be included in the Project Drawings. The bidding requirements are to provide for bidding action for known quantities, along with unit prices for various categories of work and materials in the event of hidden quantities.

1.11 Meetings and Site Visits

Before the contractor provides a proposal bid for this project and subsequent negotiations, there will be a design pre-bid scope validation meeting between contractor and Government representatives involved with the project to ascertain that the contractor clearly comprehends and understands the various scopes of work to be performed under each type of service. During the meeting, the contractor may present their views as to how they propose to accomplish the project and to review and discuss the requirements. A site visit to the project site may be conducted following this meeting.

Once this project has been awarded to the contractor, a design kickoff meeting with the same parties as above will be held, to further discuss project requirements, the anticipated schedule, base access arrangements, etc.

After each design milestone submittal, the contractor and Government representatives will meet to discuss and resolve design review comments, before moving on to the next stage of design.

During the course of the design effort, the contractor may be called upon to attend other meetings pertaining to the project. The contractor or the Government may request coordination conferences when it is deemed necessary by both parties to clarify the work or discuss potential changes to the schedule.

The contractor shall prepare written minutes of all meetings to include attendee list and summary of meeting results / agreements. Copies of minutes shall be transmitted to the attendees within 5 business days.

All meetings and presentations will be held at Malmstrom AFB unless otherwise indicated. It is preferable that contractor representatives attend in person; however, virtual presence will be considered upon request. The contractor will schedule and arrange the virtual meeting in a platform compatible with government use, while the Government will arrange for the physical meeting space and computer/projector setup for in-person meetings which also have virtual participants.

The contractor or their duly authorized representative will be required to perform an investigation of the project site and will be required to make periodic visits to the project site as part of their contract as necessary to ensure design accuracy and timely completion of the project. The contractor must provide ample advance notice of personnel needing base access, so that arrangements can be made in a timely manner.

1.12 Submittals

Data submittals shall be delivered no later than the contractually required date and will include a dated cover letter. All documents will be on recycled paper copied both sides unless specified otherwise.

1.13 Software

All drawings will be AutoCAD Release 2024, or older, generated; word processing, spreadsheets, and all documents to the extent possible will be in the most current version of Microsoft Office (conversion from other software not acceptable).

1.14 Quality Control

The contractor is responsible for the accuracy and content of their work. Government review does not relieve the contractor from the responsibility of conducting thorough in-house reviews prior to submitting to the Government. With each submittal, the names of each reviewer along with the particular areas reviewed will be submitted by separate letter entitled Certification of Quality Control. The letter will also address the total number of hours spent by these individuals in the review process.

1.15 Security Information

The contractor and their duly authorized representatives shall comply with pertinent Air Force security regulations while working on the project. Special security clearances such as CONFIDENTIAL, SECRET, etc., are not required by the contractor for the design of this project. Take all possible precautions and efforts to prevent the disclosure of any information that might provide prospective construction contractors, manufacturers, or suppliers a bidding advantage over others. Do not discuss project information with those off-base who do not have a need to know.

1.16 Anti-Terrorism (AT) Training

In accordance with DoDI O-2000.16v1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, ensure Level I – AT Awareness Training is completed by all personnel within 30 days of requiring access, and annually thereafter. The training will be provided by the Government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures. This training will be conducted by Malmstrom AFB 341st Contracting Squadron, by providing a written pamphlet for review.

1.17 Force Protection

While on Malmstrom AFB and any associated properties under its control, including Launch Facilities (LFs), and Missile Alert Facilities (MAFs), all contractor personnel are required to abide by all real-world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations, and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry, and searches of hand-carried items.

END OF SECTION