Attch 2 AFMAN 10-1004.pdf

BY ORDER OF THE SECRETARY

OF THE AIR FORCE

AIR FORCE MANUAL 10-1004

23 AUGUST 2018

Operations

CONDUCTING AIR FORCE

OPEN HOUSES

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading and ordering on the e-Publishing website at www.e-Publishing.af.mil

RELEASABILITY: There are no releasability restrictions on this publication

OPR: HAF/A3OB

Supersedes: AFI 10-1004, 18 Feb 2010

Certified by: HAF/A3O

(Brig Gen B. Chance Saltzman)

Pages: 133

This manual is designed to provide guidance and procedures for the planning and conduct of Air

Force open houses. This manual implements Department of Defense Directive (DoDD) 5410.18, Public Affairs Community Relations Policy and DoD Instruction (DoDI) 5410.19, Public Affairs

Community Relations Policy Implementation; in addition this publication relates to AFPD 10-18, Foreign Governmental Aircraft Use of United States Air Force Airfields; AFPD 11-2, Aircrew

Operations, by prescribing general flight rules that govern the operation of Air Force aircraft

(manned and remotely operated) flown by Air Force pilots, pilots of other services, foreign pilots, and civilian pilots, in the context of this Manual; AFPD 10-25, Air Force Emergency

Management Program; AFPD 31-1, Integrated Defense; AFPD 34-2, Managing Non-

Appropriated Funds; AFPD 35-1, Public Affairs Management; and AFPD 90-8, Environment, Safety & Occupational Health Management. This publication applies to the Regular Air Force, the Air National Guard (ANG), and Air Force Reserve (AFR). For the purpose of this Manual the ANG is functionally considered to be a major command (MAJCOM). The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. Any organization may supplement this Manual. MAJCOMs, field operating agencies, and direct reporting units send one copy of their supplement to the Air Force Operations Group (AF/A3OO). The authorities to waive wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI 33-360, Publications and Forms

Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the requestors commander for non-tiered compliance items. Ensure that all records created as a result of processes prescribed in this publication are maintained in http://www.e-publishing.af.mil/

2 AFMAN10-1004 23 AUGUST 2018

accordance with Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of in accordance with the Air Force Records Information Management System (AFRIMS) Records

Disposition Schedule (RDS). Refer recommended changes and conflicts between this and other publications to the Headquarters U.S. Air Force Operations Group (AF/A3OO), 1480 AF

Pentagon, Washington, DC 20330-1480, on Air Force Form 847, Recommendation for Change of Publication, through the appropriate chain functional chain of command.

SUMMARY OF CHANGES

This Manual has been substantially changed and requires complete review. Major changes include: Addition of required Tier compliance items, deleting duplication of reference, as well as new guidance from higher headquarters concerning roles and responsibilities, types of support, and approval processes.

Chapter 1— GENERAL GUIDANCE 7

1.1. Purpose

1.2. Goal

1.3. Orientation

1.4. Commander Considerations

1.5. Aerial Demonstrations

1.6. Ground Demonstrations/Displays

1.7. Open House Recognition and Signs

1.8. Commercial Sponsor Recognition

1.9. Safety

1.10. Showmanship and Professionalism

1.11. Fees

1.12. Overseas Open Houses

1.13. Reserved Space

1.14. Music Royalties

1.15. Private Organizations and Non-Federal Entities

1.16. Joint Bases

1.17. Contracting

Chapter 2— RESPONSIBILITIES 16

2.1. Under Secretary of Defense for Policy (USD(P))

AFMAN10-1004 23 AUGUST 2018 3

2.2. Chief of Staff of the Air Force (CSAF or AF/CC)

2.3. Assistant Secretary of the Air Force, Acquisitions (SAF/AQ)

2.4. Assistant Secretary of the Air Force, Financial Management and Comptroller

(SAF/FM)

2.5. General Counsel of the Air Force (SAF/GC)

2.6. The Judge Advocate General of the Air Force (AF/JA)

2.7. Director of Public Affairs (SAF/PA)

2.8. Deputy Chief of Staff (DCS), Manpower, Personnel and Services (HAF/A1)

2.9. DCS, Operations (HAF/A3)

2.10. DCS, Logistics, Engineering, and Force Protection (HAF/A4)

2.11. Air Force Chief of Safety (HAF/SE)

2.12. MAJCOM

2.13. Installation Commander

2.14. Open House Director

2.15. Chief of Safety Responsibilities

2.16. Unified Combatant Commanders

Chapter 3— ORGANIZATION 21

3.1. Open House Staff

3.2. Timeline

Figure 3.1. Example Open House Staff

Chapter 4— OPERATIONS 26

4.1. Operational Criteria

4.2. Aerial Demonstrations

4.3. Parachute Demonstrations

4.4. Foreign Military Teams (Continental United States events only)

4.5. Inspector-in-Charge (IIC)

4.6. Planning Considerations

Figure 4.1. Aerobatic Box

Table 4.1. Aircraft Aerobatic Categories

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4.7. The Airshow Waiver (Continental United States events only)

Figure 4.2. Example FAA Form 7711-2

Chapter 5— FORCE SUPPORT SQUADRON 48

5.1. Open Houses

5.2. Restrictions

5.3. Concessionaire Contracts

5.4. Souvenir Programs

5.5. Civilian Enterprise

Chapter 6— FINANCIAL MANAGEMENT 52

6.1. General Funding Guidance

6.2. Military Aerial Demonstration Teams

6.3. Funding Vintage Military Aircraft (Warbirds) Performances or Displays

6.4. Funding Civilian Aerial Performance or Display (Non-warbird)

6.5. Ground Displays

6.6. Facilities and Accommodations

6.7. Crowd Control, Security, and Health/Safety

6.8. Publicity

6.9. Entertainment

6.10. Concessions

6.11. Commander’s Hospitality Tent

6.12. Funding Sources

Chapter 7— LEGAL GUIDANCE 56

7.1. Introduction

7.2. Command authority during an Open House

7.3. Standards of Conduct Considerations

7.4. Key Ethics Considerations

7.5. Gifts to the Air Force

7.6. Voluntary and Gratuitous Services

7.7. Relationship between Gifts of Services and Contracts/Commercial Sponsorships. 60

AFMAN10-1004 23 AUGUST 2018 5

7.8. Overseas Considerations

7.9. Indemnification, Liability and Insurance

Chapter 8— CONTRACTING 62

8.1. General

8.2. Local Purchase Support for Open Houses

8.3. Base Service/Support Contracts

8.4. Key Fiscal Considerations

Chapter 9— SAFETY 64

9.1. Introduction

9.2. References

9.3. General Responsibilities for all Involved Agencies

9.4. Occupational Safety Responsibilities

9.5. Flight Safety Responsibilities

9.6. Weapons Safety Responsibilities

9.7. Explosives Events/Pyrotechnical Displays During Open Houses

9.8. Mishaps and Events

Table 9.1. Specific Safety Guidance

Chapter 10— FORCE PROTECTION 75

10.1. Overview

10.2. Force Protection Planning

10.3. Assessments

10.4. Integrated Defense

10.5. Antiterrorism Working Group

10.6. Manpower for Force Protection Requirements

10.7. Installation Entry and Circulation Control Procedures

10.8. Aircraft Security

10.9. Dignitary Support

10.10. Emergency Response Exercises

10.11. Safety Emergency Response

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10.12. Communications

10.13. Recommended Equipment Items

Chapter 11— PUBLIC AFFAIRS SUPPORT 83

11.1. Overview

11.2. Military Demonstration Teams

11.3. Community Relations/Community Engagement

11.4. Media Relations/Media Operations

11.5. Command Information

11.6. Recruiting Involvement

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 87

Attachment 2— PLANNING CHECKLISTS 95

Attachment 3— PLANNING TIMELINES 117

Attachment 4— FUNDING SOURCE GUIDE 119

Attachment 5— AIR FORCE RECRUITING ORGANIZATIONS 127

Attachment 6— APPROVED WARBIRD STATUS AIRCRAFT 128

AFMAN10-1004 23 AUGUST 2018 7

Chapter 1

GENERAL GUIDANCE

1.1. Purpose. The purpose of this Manual is to provide installation commanders the appropriate guidance to host the most successful open house for their particular location. This Manual is written to support planning and execution by providing planning staffs relevant interpretations of numerous regulations, instructions, organizations, and functions. This publication applies to the

Regular Air Force, the Air National Guard (ANG) and the Air Force Reserve (AFR).

1.2. Goal. The Air Force hosts open houses to enhance the public awareness of Air Force preparedness, to demonstrate modern weapon systems and capabilities, to promote positive community and international relations, to showcase our Airmen and to support Air Force recruiting and retention. Opening Air Force bases to the public provides opportunities for education and generates interest in the military and its role in national security. The term "open house" identifies a traditional activity held on military installations and may or may not include an airshow. (The terms “open house” and “airshow” have been used interchangeably in the past;

this Manual uses open house, consistent with Department of Defense (DoD) policies and instructions (DoDD 5410.18 and DoDI 5410.19), as well as the Air Force implementing publication AFI 35-105, Community Engagement). The use of the term open house is not intended to specify or dictate any predetermined level of access to military installations. Inviting the general public onto the installation for an open house does not, in and of itself, cause the installation to lose its status as “closed” for the purposes of controlling political or ideological speech.

1.3. Orientation. An Air Force open house is a community relations activity, which should generally highlight the mission, resources and personnel of the host base. However, military equipment and people from other bases and Services may be invited to demonstrate additional capabilities. The primary purpose of an open house is to educate the public, not to raise funds for morale, welfare, and recreation, non-Federal entities, or private organizations. That does not prevent the Force Support Squadron from raising funds in excess of those needed for open house support or prevent authorized private organizations fundraising (to include authorized unit souvenir and/or memorabilia-sale activity) as specifically provided for herein so long as fund-raising does not become the primary objective of the event. See paragraph 1.15.1.2., paragraph

5.3., and paragraph 7.4.4. concerning private organizations fundraising and concession sales.

1.3.1. Soliciting commercial sponsorship, in accordance with AFI 34-108, Commercial

Sponsorship and Sale of Advertising, to help fund Force Support Squadron morale, welfare, and recreation elements of the open house, including funding for a family area or “kid zone,” is an acceptable practice. Kid zone activities should be solely for the use of children and could include attractions such as jumping castles and small mechanical rides like carousels and small trains. Mechanical rides intended for adults such as large roller coasters and Ferris wheels, along with games of chance or skill, are prohibited.

1.3.2. Open houses should be no more than three days in length. A typical format is one or two show days in addition to a short rehearsal day.

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1.4. Commander Considerations. Installation commanders are encouraged to host an open house when it’s deemed in the best interest of their installation’s community relations program.

Commanders should execute each open house with prudent oversight that balances the issues of force protection and operations tempo with the expected benefits of opening the base to the public. Commanders should evaluate the overall open house plan to ensure the event maintains a military orientation. Every step should be taken to avoid open houses taking on the character of commercial events, carnivals, fairs, or create an impression of a commercial, carnival or fundraising environment. To highlight the base mission and Air Force life, commanders may consider opening dining facilities, dormitories, maintenance shops, classrooms, flight simulators, and other unclassified facilities for public viewing. Commanders should ensure an open house is properly funded before committing to the event. An open house is not only an event open to the general public, but could also be a day when the commander hosts members of one or more community groups. Consider inviting business leaders, educators, food service workers, medical professionals, housing authorities or students to the base for an orientation geared to the particular group. The commander’s ultimate responsibility is to ensure the safe conduct of the open house event.

1.5. Aerial Demonstrations. Aerial demonstrations may be conducted by both military and civilian fixed-wing and/or rotary-wing aircraft in public events.

1.5.1. Military Demonstration Teams. The Federal Aviation Administration (FAA) regards all the following as DoD/Canadian Department of National Defense sanctioned teams:

1.5.1.1. The U. S. DOD-sanctioned military teams (i.e. U. S. Navy Blue Angels, the U.

S. Air Force Thunderbirds, and the U. S. Army Golden Knights); the USAF single-ship demonstration teams; the USN single-ship demonstration teams; the USN Leap Frogs;

the USAF Wings of Blue; the USAF Heritage Flight and the USN Legacy Flight.

1.5.1.2. The Canadian Department of National Defense sanctioned military teams are the

Canadian Forces Snowbirds, the Canadian Forces single-ship demonstration team (e.g., CF-18), and the Canadian Forces SkyHawks parachute team.

1.5.2. Civilian Aerial Demonstrations. Civilian performers may be invited to provide aerial demonstrations, flyovers, and static displays (see paragraph 6.4.). Acceptance of such invitations does not constitute a gift of services to the Air Force regardless of whether the services are paid for by a third party or donated by the performer.

1.6. Ground Demonstrations/Displays. Ground demonstrations/displays (including military aircraft and equipment, civilian aircraft, and other displays) may be permitted if the installation commander determines the displays further the community relations goals of the open house.

Agreements for non-military displays should address permitted signs and liability (e.g., a hold-harmless agreement); such displays should be informational in nature. Limited sales may be permitted (see paragraph 1.10.).

1.7. Open House Recognition and Signs.

1.7.1. Signs should not cause the open house to take on the character of a commercial event, carnival or fair. Avoid large and garish signs that create an unattractive patchwork of competing commercial messages. Signs should not restrict viewing of open house activities.

AFMAN10-1004 23 AUGUST 2018 9

1.7.2. Signs cannot promote, display, or sell commercial products or services unless being used for commercial sponsorship or to advertise Force Support Squadron concessions.

1.8. Commercial Sponsor Recognition. Handle signs and recognition for commercial sponsors in accordance with AFI 34-108, and paragraph 1.7.1. above. Commercial sponsorship recognition (signs/displays) should be proximate to the morale, welfare, and recreation elements of the open house. However, when sponsoring commercial acts or static displays, commercial sponsors may have a sign near the sponsored aircraft. Civilian aerial acts that voluntarily participate in an open house, free of charge to the Air Force, may also have a sign near the sponsored aircraft. Installations should coordinate commercial sponsor recognition to maximize the benefit to morale, welfare, and recreation (throughout the year), as well as the benefit to community relations and to the overall open house. Refer to DoDI 1015.10, Military Morale, Welfare, and Recreation (MWR) Programs, Enclosure 2, paragraph 4(g) and paragraph 2.8.1., of this instruction for approval of commercial sponsorships.

1.8.1. Donor Recognition . Apart from the commercial sponsorship program, other entities or individuals may offer the Air Force or an Air Force non-appropriated fund instrumentality’s gift of goods and services, including aerial demonstrations, for the open house. Air Force policy generally provides that donor/gift recognition for gifts given directly to the Air Force may not be made publicly and that special concessions or privileges may not be granted to these gift donors. As such, responses to gifts for the benefit of an open house may include a thank you letter to the donor from the commander authorized to accept the gift. A modest sign at the entry to the open house can be used to identify those donors who have helped make the event possible (logos should not be used on this sign). For aerial demonstrations/acts, the announcer may note the donor in conjunction with the start of the act during the show; public affairs (PA) is responsible for providing guidance to avoid impermissible endorsements. Consistent with public affairs guidance in AFI 35-113, Internal Information, a news release should not address gift donors unless mention of the gift is incidental to the story. Some donors seek contributions from other groups or individuals and, in turn, combine those contributions to make gifts to the Air Force to support the open house; the Air Force does not recognize those contributors in an official manner (i.e. they should not be listed on the sign mentioned above or in any public announcements) unless they are included as donors in the gift offer. Donors and/or their contributors may be separately entitled to recognition through an agreement entered as part of the commercial sponsorship program. Donors or contributors to donors may announce a gift through a news release, publicity, advertising or any other means. Such announcements should not imply that the AF or its personnel endorse the donor or contributor.

1.9. Safety. Safety, both air and ground, is the priority at all times. Do not execute aerial performances or explosives events/pyrotechnic displays that endanger the safety of spectators, participants or the surrounding community, or that threaten damage to property. Official military demonstrations will use criteria provided in AF and MAJCOM instructions, and are subject to

DoD issuances (listed in Attachment 1) and Title 14, Code of Federal Regulations (CFR), Aeronautics and Space (T-0).

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1.10. Showmanship and Professionalism. In developing and performing aerial events, supervisors and participants should remember the objective is to demonstrate Air Force professionalism and competence to the general public. Strict compliance with show lines, procedures, and minimum altitude restrictions reflects both professionalism and good showmanship by providing spectators, including those in the rear of the spectator area, an unobstructed view of the aerial performance. Static display crews are required to remain with their equipment to greet the public and answer questions. If only one Airman travels with the aircraft, common sense should be used to allow for appropriate breaks for food, restrooms, etc., but the goal should be to maximize the time they are available to interact with the crowd.

Additionally, do not inter-mingle commercial vendors selling memorabilia with the static displays. Ensure the static displays are separated, by a reasonable distance, from the area where commercial vendors are conducting sales (see paragraph 6.5.). The exact distance will be based on the area available and is left to the discretion of the installation commander. Installations may only permit private organizations (see paragraph 1.13.6. and paragraph 6.10.) and non-Federal entities providing warbirds or other static displays to sell memorabilia near their static displays pursuant to a concessionaire contract. Military personnel may not conduct sales in uniform. POs affiliated with a particular aviation unit (e.g., spouses’ club) may sell unit memorabilia, subject to Air Force Trademark/Service Mark controls, and pursuant to an authorized concessionaire contract. Installation commanders may restrict alcohol consumption by personnel in uniform during the open house.

1.11. Fees. Installations may not charge for admission, parking, or viewing of any activities nor may installations permit donation jars or other suggestions that donations are encouraged for

Government services provided without charge. Charges for boarding or viewing aircraft or other equipment are also prohibited. Photos of attendees donning military clothing or seated in military aircraft or equipment may not be offered for sale. Owners and/or operators of aircraft not owned by the Federal Government are prohibited from imposing admission charges to view or enter their aircraft, however, they may post a sign over a donation receptacle stating that donations are accepted. Requests for donations may not imply government endorsement or benefit. Address details of the arrangement in the contract or other agreement for the display.

1.11.1. While open house programs with advertising may be sold, a no-cost version of the event schedule will be readily available at no charge (see paragraph 5.4. for possible restrictions).

1.11.2. Installations may not impose unreasonable restrictions on visitors to encourage purchase of services. For example, coolers may not be prohibited to stimulate soft drink sales. However installations may ban coolers or other carry-in packages for security or crowd control concerns. Ensure the installation provides free water and restroom facilities.

1.11.2.1. Bottled water may not be purchased with appropriated funds except as authorized in AFI 65-601, Volume 1, Budget Guidance and Procedures, paragraph 4.58.

1.11.3. Fees for viewing, concession and display spaces are addressed in paragraph 1.13.

1.12. Overseas Open Houses. For U.S. military installation events open to the public outside the continental United States, Canada and Mexico, event approval rests with the unified

Combatant Commander in whose geographic area the event occurs. The commander may delegate the responsibility for event approval to the Air Force Component public affairs, and for participation approval to the Air Force Component Commander. Critical aspects of all overseas

AFMAN10-1004 23 AUGUST 2018 11

events should be coordinated with appropriate host nation authorities as early as possible. Open houses conducted overseas utilize resources under the operational control of the theater commander or, with concurrence of the owning MAJCOM, those on temporary duty within the theater. The operational control of the participating MAJCOMs over their own aircraft is not preempted or diminished. NOTE: When reading this Manual for guidance on conducting overseas open houses, substitute host nation aeronautical agency for Federal Aviation

Administration.

1.13. Reserved Space. Installations may authorize tent/booth/chalet/display space under the permissible arrangements below. Individuals or non-Federal entities may not have exclusive use of any part of the open house premises during an open house unless pursuant to an authorized arrangement, as detailed below.

1.13.1. Commander’s Hospitality Tent. The installation may establish a single, commander-hosted, distinguished visitor tent, offset from the center of the show and paid for by Appropriated Funds; the tent may not have a sponsor or signage. Invitees are as authorized in Official Representation Funds and public affairs guidance (see AFI 65-603, Official Representation Funds). Invitations may not be used to solicit commercial sponsorship or donations. No charges may be imposed for admission to the commander’s tent (See paragraph 1.8. and paragraph 6.11. for additional guidance.). Individuals and non-

Federal entities may offer enhancements to the commander’s hospitality tent as conditional gifts to the Air Force, but are not entitled to any preferential treatment (e.g., the right to nominate invitees to the Commander’s Hospitality Tent), as an expression of implied recognition for such a gift.

1.13.2. Open House Operations. The installation may set aside space necessary for management and logistics for the open house. This category includes space for volunteer management and for aerial or ground event performers.

1.13.3. Ground Displays. Exhibitors may use space to provide displays open to the public as part of the open house. This category includes Federal agencies, contractors providing ground displays, and other non-Federal entities. All displays in this category should directly contribute to the open house (i.e., highlight the mission and resources of the host base and educate the public about the military). Community organizations and non-Federal entities requesting exhibit space in order to distribute other information to attendees may receive space as Government support if their participation meets DoD 5500.07-R, Joint Ethics

Regulation (JER), section 3-211. Per Joint Ethics Regulation paragraph 3-211, such displays must be of interest and benefit to the local civilian community or DoD and must support DoD community relations with the immediate community and/or other legitimate DoD public affairs interests; commercial marketing is not permitted in this category. Installations will ensure they avoid commercialization of the open house. (T-0)

1.13.4. Concessions . Force Support Squadron may use space to sell refreshments or merchandise, either on their own or through a concession agreement. Force Support

Squadron concessionaires may use space to sell concessions (and for associated logistics and management) according to the terms of the concessions contract (see paragraph 5.3.).

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1.13.5. Attendees. The installation may provide space as protection from the weather and bleachers or chairs for all attendees or reserved them for attendees who are disabled, elderly, pregnant, etc. Make arrangements for disabled spectators in accordance with applicable laws. Concerns for space, safety, transportation, logistics, and security usually lead to a prohibition against attendees bringing personal tents to the event except for unique circumstances that require approval by the installation. Do not restrict personal tents for the purpose of increasing the use of tent concessions.

1.13.6. Tent and Seating Concessions. The Force Support Squadron may rent tents, bleachers or chairs as a concession, either directly or through a concessionaire. The concession arrangement should not pose an unreasonable restriction on attendees who wish to view open house events without purchasing the concession. Tent/seating space provided as a concession may be reserved, as long as the reservation process is open to the public.

Accommodation space may include provisions for food, beverages, and premium portable restrooms as part of the concession if provided through Force Support Squadron. Tent space or seating may not be re-sold or used for other sales not covered by the concession contract

(see paragraph 5.3.).

1.13.6.1. Tents rented to sponsors for use as hospitality tents are not to be used as sponsors’ products/services display areas within view of the general public. No sponsor signage is permitted on tent exterior other than uniform sized signs that identify the host.

These signs are to be provided by the Force Support Squadron. Interior signage should not be visible to the general public.

1.13.7. Commercial Sponsor Displays. Display areas may be provided (at the sponsors’ expense) for the use of Force Support Squadron morale, welfare, and recreation commercial sponsors for display of sponsor products/services pursuant to sponsor agreements (see AFI

34-108, Attachment 2, Standard Commercial Sponsorship Agreement). No selling of sponsor products is permitted in conjunction with these displays.

1.13.8. Space as Government Consideration Pursuant to a Contract . Both appropriated funds and non-appropriated funds contracts may include reserved space as part of the

Government consideration. The details of such an arrangement should not detract from the overall community relations goals of the open house. For example, Government consideration for demonstrations procured via contract with Air Force funds (e.g. a warbird demonstration or civilian aerial demonstration) could include tent space for the performers or otherwise for the contractor’s use. If alternative forms of consideration are used in non-appropriated fund contracts, the contract then stipulates that there is a dollar value associated with the exchange and the amount is stated in the payment terms. Contracting Officers determine if the consideration is fair and reasonable and document the file accordingly. Use of Government space during the open house need not relate directly to performance of the contract; however, any such tent space may not be used to avoid prohibitions against commercial signs, advertising, or display of products or services (see paragraph 8.2.4.).

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1.14. Music Royalties. Installations must comply with all Federal laws regarding the compensation of musicians for the use of their copyrighted music. Performers are responsible for paying their royalties to the appropriate licensing agency. If the base creates a performance that requires copyrighted musical support the installation is responsible for paying the royalties associated with their event only. The International Council of Air Shows has negotiated rates with the three major licensing agencies: Broadcast Music, Inc., American Society of Composers, Authors and Publishers and Society of European Stage Authors and Composers. Installations can make their own arrangements or take advantage of the International Council of Air Shows rates. Another option is to have a local radio station broadcast from the event. Music royalties may be funded by appropriated funds only for performances otherwise supported by appropriated funds. NOTE: Reference to International Council of Air Shows or their products does not imply an endorsement by the Air Force. Any interaction with this organization is optional. (T-0)

1.15. Private Organizations and Non-Federal Entities. Private organizations and other non-

Federal entities can have a limited role in organizing and funding an open house; however, the installation commander and the open house staff retains overall control of the event. All inherently governmental functions are performed by Air Force personnel. Private organizations and non-Federal entities may, for example, raise funds and accept donations from outside sources, donate funds and in-kind gifts to the Government, fund expenses not ordinarily borne by appropriated funds or non-appropriated fund, provide voluntary services to support the open house (see paragraph 7.6. for procedures), and offer publicity separate from the event itself in exchange for donations. AF personnel may not solicit non-Federal entities or private organizations to fundraise for the purpose of gifting items/funds raised to the Air Force. Private organizations or non-Federal entities involvement in an open house is pursuant to a specific permission or agreement (based on statutory or regulatory authority applicable to the type of involvement), such as a contract, gift acceptance, agreement for gratuitous services, commercial sponsorship agreement (AFI 34-108, Attachment 2, Standard Commercial Sponsorship

Agreement).

1.15.1. Private organizations are governed by AFI 34-223, Private Organization (PO)

Program. Private organizations are base-chartered, self-sustaining special-interest groups, set up by people acting exclusively outside the scope of any official capacity as military members, employees, or agents of the Federal Government. Private organizations are not

Federal entities and are not to be treated as such. They operate on Air Force installations with the written consent of the installation commander.

1.15.1.1. While private organizations normally are required to carry insurance coverage, private organization members are still personally liable to civil lawsuits in the event of a serious accident. If a private organization decides to contract for aerial acts or other activities, members could be exposed to personal liability.

1.15.1.2. A private organization composed primarily of Government employees is generally unable to enter into appropriated funds contracts because Federal Acquisition

Regulation (FAR) Part 3.601(a) prohibits contracts with a Government employee or a business concern or other organization owned or substantially owned or controlled by one or more Government employees. In accordance with FAR 3.602, the agency head, or a designee not below the level of the head of the contracting activity, may authorize an exception to the policy in FAR 3.601(a) only if there is a most compelling reason to do so, such as when the Government’s needs cannot reasonably be otherwise met. This does

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not bar private organization operation of a concession pursuant to a Force Support

Squadron or concessionaire contract (AFI 34-101).

1.15.2. As the term “non-Federal” implies, a non-Federal entity is composed of individuals acting outside the scope of any official capacity as officers, employees, or agents of the

Federal government. Non-Federal entities operating outside the Air Force private organization program have fewer constraints than do private organizations. Examples of such non-Federal entities include professional military organizations, local chambers of commerce, commercial entities, or organizations of community or business leaders formed for the specific purpose of promoting an open house.

1.15.3. Avoid giving the public the perception a private organization or non-Federal entity is hosting the overall event, or any portion of it, except for commercial sponsorship of individual civilian aerial acts with a Commercial Sponsorship Agreement with Force Support

Squadron or pursuant to an authorized Air Force Outgrant (lease or license) of specified areas of the open house. Air Force, private organizations and non-Federal entity websites and other publicly disseminated media should clearly convey to the public the fact the private organization or non-Federal entity is only supporting the installation with the open house and no Federal endorsement is implied. Do not incorporate the name of a non-Federal entity in the name of the open house. If a non-Federal entity’s involvement in the planning, contracting, funding or execution of an open house does rise to the level of overall substantial support, then those aspects of the event for which the entity is responsible for should be memorialized in a lease or license (or similar agreement such as a Community Partnership

Agreement or Community Relations Event Memorandum of Agreement), located (to the extent possible) in discernible physical areas of the installation, and the public should be placed on notice of such non-Federal entity control (e.g., crowd control measures, quality of food/beverages, selection of vendors) through appropriate signage.

1.15.4. Non-Federal entities and private organizations should make it clear to all prospective donors that they do not represent the Air Force. They may not extend commercial sponsorship or other recognition benefits or advertising privileges on the installation, or suggest Air Force endorsement of sponsors or sponsorship arrangements or official involvement in obtaining them.

1.15.5. A DoD employee who is an active participant in a non-Federal entity (including a private organization) or has been an officer of the non-Federal entity (including a private organization) within the last year, or who has a financial interest in the non-Federal entity, is generally prohibited from engaging in any official activity in which the non-Federal entity or private organization is a party or has a financial interest. These rules apply to personnel who have official responsibilities in connection with an open house. See paragraph 7.4.5.1. for definitions; consult the installation legal office for ethics advice on conflicts of interest.

1.15.6. Unless restricted by State or local law, a non-Federal entity may raise funds and accept donations. Fundraising activities on an Air Force installation must comply with the requirements of Joint Ethics Regulation Sections 3-210 and 3-211 and AFI 36-3101, Fundraising within the Air Force. A private organization or unofficial activity, as defined in

AFI 34-223, paragraph 1.1., must also comply with the provisions of that instruction, including the limits of on-base solicitation. DoD employees are subject to further restrictions

AFMAN10-1004 23 AUGUST 2018 15

including soliciting from subordinates or prohibited sources and using DoD position, title or authority for non-Federal entity fundraising (T-0).

1.16. Joint Bases. Open houses at joint bases are conducted according to Supporting

Component regulations, policies, and procedures, except for the operation, safety, and security of mission assets, which follow supported component regulations, policies, and procedures.

1.17. Contracting. The installation and Air Force non-appropriated fund instrumentalities may accomplish some open house functions via appropriated funds and non-appropriated fund contracts. Overall event management or individual services may be contracted. Before contracting an open house function, consider whether the duties are inherently governmental (per existing contracting regulations). Combined appropriated funds and non-appropriated funds contracts should segregate the two categories of funds and corresponding contract products/services. The practice of accepting pre-negotiated contracts from a non-Federal entity or Private Organization is disfavored and is limited to those non-mission critical areas of the open house permitted to have “Private” funding by the Funding Annex in Attachment 4. Even if permitted, the respective roles, responsibilities and liabilities of the Air Force and the tendering party are to be captured in an agreement between the parties that also includes independent documentation of the qualifications of the performing contractor and the specifications and quality controls of the goods or services provided. The agreement between the parties should include a requirement that all such contractors be vetted through the appropriate functional installation office.

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Chapter 2

RESPONSIBILITIES

2.1. Under Secretary of Defense for Policy (USD(P)). Under Secretary of Defense for Policy

(USD(P)) has event approval authority for International trade shows that are held to promote the sale of DoD-related articles, as delegated by the Secretary of Defense. This generally concerns only participation in, not hosting, overseas open houses.

2.2. Chief of Staff of the Air Force (CSAF or AF/CC). Approves the Thunderbirds schedule annually, as well as any changes (date changes, cancellations and substitutions) to a previously approved schedule.

2.3. Assistant Secretary of the Air Force, Acquisitions (SAF/AQ). SAF/AQ provides guidance for acquisition support to open houses and approves the use of systems undergoing research and development.

2.3.1. Deputy Assistant Secretary Contracting (SAF/AQC). Plans, implements and executes contracting policy in accordance with Federal regulations and current Air Force policy. Promotes acquisition excellence and compliance with statutory requirements of all contracting actions in support of open houses to include the government purchase card program.

2.4. Assistant Secretary of the Air Force, Financial Management and Comptroller

(SAF/FM). Provides guidance to Air Staff and Secretariat functional offices, as well as

MAJCOM/FM offices, on the propriety of using appropriated funds. Assists in arbitrating disputes over funding responsibilities between functional areas and MAJCOMs.

2.5. General Counsel of the Air Force (SAF/GC). Provides Headquarters (HQ) Air Force

(HAF)-level legal guidance to policy makers in all functional areas of open houses and community relations programs. Provides guidance and exercises oversight of MAJCOM, numbered AF and wing-level legal office support for open houses on issues involving ethics

(standards of conduct) and fiscal matters.

2.6. The Judge Advocate General of the Air Force (AF/JA). Provides HAF-level legal guidance to policy makers in all functional areas of open houses and community relations programs. Provides guidance on MAJCOM, numbered AF and wing-level legal office support for open houses.

2.7. Director of Public Affairs (SAF/PA).

2.7.1. Ensures events are suitable or eligible for Air Force participation including static displays, aerial performances and Air Force parachute team demonstrations. Approval for certain events rests with the combatant commanders, USD(P), and other DoD/Air Force officials as the circumstances dictate and are outlined in this Manual.

2.7.2. Sets forth criteria to help commanders decide when having an open house is in the best interest of their community relations programs. SAF/PA provides guidance and resources for interacting with the media at open houses or in the event of an accident/incident. Additionally, SAF/PA reviews and approves all DD Forms 2535, Request for Military Aerial Support, including requests for the Thunderbirds.

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2.8. Deputy Chief of Staff (DCS), Manpower, Personnel and Services

(HAF/A1). Develops policies and procedures for use of non-appropriated funds in support of

Force Support Squadron morale, welfare, and recreation elements and events held in conjunction with open houses. Provides guidance on any other uses of non-appropriated funds to support open house events and activities. Develops policy and procedures for Force Support Squadron management of concessions and resale activities at open houses consistent with the policies in this Manual. Develops policy and procedures for use of the Air Force commercial sponsorship program.

2.8.1. Director of Air Force Services (AF/A1S). Approves commercial sponsorship of morale, welfare, and recreation elements including civilian aerial acts/displays at open houses, (only a general officer or SES may approve) in accordance with DoDI 1015.10, Enclosure 2, para 4.g.

2.9. DCS, Operations (HAF/A3).

2.9.1. Director of Current Operations (HAF/A3O). Implements policies to focus HAF guidance and streamline open house procedures.

2.9.1.1. Waiver Requests. HAF/A3O is the approval authority for waiver requests to this

Manual, subject to advance concurrence of the appropriate Air Staff functional office of primary responsibility at the 3-letter level. Waiver requests should first be approved by the MAJCOM/CC.

2.9.1.2. Unique Requests. HAF/A3O is the approval authority for requests not covered by this Manual, unless otherwise designated, and only after obtaining advance concurrence of the appropriate Air Staff functional office of primary responsibility at the

3-letter level. Submit such requests to HAF/A3OO for evaluation and staffing, after obtaining MAJCOM/CC approval. Submit requests at least 60 calendar days before the event.

2.10. DCS, Logistics, Engineering, and Force Protection (HAF/A4).

2.10.1. The Civil Engineer (HAF/A4C). Establishes procedures and integrates policies for all aspects of emergency management related to open house operations. Provides oversight and advocacy of Air Force individual and collective protections, contamination control and avoidance, and incident management activities during emergency response.

2.11. Air Force Chief of Safety (HAF/SE). HAF/SE is responsible for providing MAJCOMs safety consultation for open houses as requested.

2.12. MAJCOM. Each MAJCOM that takes part in or supports open houses:

2.12.1. Evaluates requests for Air Force aerial support.

2.12.2. Assists, as necessary, with coordinating and obtaining support that is beyond the capability of the base hosting the open house.

2.12.3. Serves as approval authority for submitting warbirds not listed in Attachment 6 in accordance with paragraph 4.2.4.

2.13. Installation Commander. The installation commander retains overall responsibility for all aspects of the open house. Additionally, the installation commander should:

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2.13.1. Appoints open house director and approve functional staff. Open house director should be an O-4 or higher and a highly qualified member of the host unit or wing. The director should be appointed 9 to 15 months prior to the event.

2.13.2. Delegates the authority to plan and execute the open house to the director.

2.13.3. Directs base organizations to support the open house director and staff.

2.13.4. Approves the open house, operational plans, and emergency plans based on residual risk.

2.13.5. Communicates with media through public affairs office, especially during adverse incidents.

2.13.6. Ensures all personnel officially participating in open houses meet the following standards:

2.13.6.1. Ensure all pilots and aircrew are highly qualified and proficient in flying procedures, standard profiles and demonstration techniques (see AFI 11-246, Air Force

Aircraft Demonstrations, appropriate aircraft volume) planned for the event.

2.13.6.2. Ensure all Airmen exhibit superb military bearing and are present, in the proper uniform, conform to AFI 36-2903, Dress and Personal Appearance of Air Force

Personnel, and remain at the aircraft or equipment during periods of public viewing.

2.13.6.3. Ensure all Airmen selected to officially participate in the open house should be able to communicate effectively with the public, and have an in-depth knowledge about the assets they are assigned to talk about.

2.13.7. Appoints an Antiterrorism Officer for completion and coordination of the

Antiterrorism Plan.

2.13.8. Approve warbirds (Attachment 6) participation.

2.13.9. Ensures compliance with demonstration team support manuals.

2.14. Open House Director.

2.14.1. Recommends personnel to the installation commander to serve on the open house staff.

2.14.2. Leads the open house staff and requests and allocates resources to support the open house.

2.14.3. Be familiar with DoD, AF, and MAJCOM instructions directing open house procedures, force protection, aircraft and weapons safety, etc.

2.14.4. Ensures a completed DD Form 2535 is submitted to MAJCOM/PA. For the event to be considered for support by the Air Force Aerial Demonstration Squadron, MAJCOM/PA should submit the DD Form 2535 to SAF/PAY prior to the deadlines listed in paragraph

11.2.1. The Director may delegate this responsibility.

2.14.5. For Continental United States events, submit a FAA Form 7711-2, Application for

Certificate of Waiver or Authorization, to the Federal Aviation Administration 90 days (120 days recommended) prior to the event if any type of flying or parachuting is planned during the open house. The Director may delegate this responsibility.

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2.14.5.1. Application for a military flyover should be submitted a minimum of 45 days prior to the date of the event.

2.14.5.2. Applications for a rocket launch (e.g., Smokey Sam) should be submitted at least 120 days prior to the event

2.14.6. Submits requests for foreign aircraft or foreign military demonstration team participation in unit open houses through MAJCOM to SAF/PA for coordination prior to approval. Outside the Continental United States, Directors make requests for foreign aircraft or foreign military demonstration team in accordance with unified Combatant Commander directives.

2.14.7. Reviews and/or coordinate with Legal, Force Support Squadron, Contracting, and

Comptroller on all contracts and agreements related to the open house.

2.14.8. Ensures all performer/demonstration team support manuals have been reviewed and special requirements have been met.

2.14.9. Ensures previous open house lessons learned are reviewed and implemented.

2.14.10. Creates or update installation open house plan with lessons learned.

2.14.11. Contacts ACC/A3T Aerial Events at DSN 574-8346 or at acc.a3ta@us.af.mil to request ACC Single-Ship Demonstration Team by 1 July the year prior to the open house.

2.14.12. Ensures appropriate risk assessments are accomplished as needed. Coordinates risk assessment with the Installation Safety Office and obtains Installation Commander approval for the event based on residual risk. Includes completed risk assessments in the lessons learned book.

2.14.13. Be fully versed and familiar with relevant portions of FAA Order 8900.1, Vol 3, Chap 6, for Issuance of a Certificate of Authorization for airshow/open house events, particularly with respect to Safety provisions.

2.14.14. Ensures all hazardous materials used for the open house are required to be identified and properly handled, including those used by civilian vendors.

2.15. Chief of Safety Responsibilities. Assigns, as a minimum, qualified primary and alternate occupational, weapons and flight safety personnel to serve on the open house safety staff.

Continuous coverage should be provided in all planning, preparations, operations and cleanup phases of the open house. The chief of safety and his or her staff:

2.15.1. Ensures all applicable Air Force, Federal, State and local safety requirements are met and followed.

2.15.2. Works closely with the open house director, fire and emergency services fire prevention office, bioenvironmental engineers, public health and environmental offices to ensure safety issues are identified and resolved.

2.15.3. Reviews previous open house lessons learned for safety discrepancies and planning purposes.

mailto:acc.a3ta@us.af.mil

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2.15.4. Review all applicable Federal and State Occupational Safety and Health

Administration regulations, national consensus standards (Uniform Building Codes in effect, Air Force instructions, technical orders, MAJCOM and local guidance that apply to open house operations and areas. (See Table 9.1 for a non-inclusive list).

2.15.5. Develops local checklists as needed to ensure all areas are properly inspected.

2.15.6. Reviews all local mishap response plans to ensure they are up to date and ensure all appropriate agencies have ready access to them in the event of a…