Attch 1 - Statement of Work - 100 LRS Wheel and Tire Racks with Roller Kits.pdf

CUI

Statement of Work

(SOW)

100 LRS, Wheel & Tire Racks, with Roller Kits

(APS)

at Royal Air Force (RAF) Mildenhall

9 February 2026

1.0 Introduction

1.1 Mission: Our mission is to provide end-to-end accountability, storage, and rapid issue/put-away of aviation consumables and reparables, including wheels and tires, while maintaining supply discipline, safety, and compliance with USAF directives. Our Aircraft Parts Store (APS) ensures critical aircraft components are stored to standard, readily accessible, and delivered with minimal turnaround time to support sortie generation, unscheduled maintenance, and contingency operations. By optimizing storage density, location accuracy, and handling procedures, APS directly reduces maintenance delays. Mitigates FOD and handling damage risks, and sustain the high availability of mission-essential assets for both wings.

1.2 Background: Currently, aircraft wheels and tires are stored in the existing warehouse using mix of floor storage, pallets, and ad hoc racking solutions. This approach results in several challenges: suboptimal use of space, limiting capacity and forcing tighter stacking on the floor, reduced accessibility and slower retrieval times, especially for specific sizes/NSNs, elevated handling risks (e.g., tipping, rolling, or damage) and potential safety hazards, and limited bin/location standardization that complicates inventory accuracy and cycle counts. These constraints negatively impact APS efficiency, increase man-hours required for inventory management and issues/put-away, and introduce safety and quality risks that can ripple into maintenance timelines.

1.3 Scope: This effort will procure and install a purpose-built, heavy-duty tire rack system specifically designed for aircraft wheels and tires. The new rack will maximize storage capacity and cubic utilization, provide clearly defined and labeled locations for various tire sizes, NSNs, and improve both accessibility and safety through proper load ratings and secure retention features. It will also integrate seamlessly with existing APS warehouse workflows and location management systems. The desired end state is a compliant, organized, and scalable tire storage solution that enhances safety, expands storage capacity within the current warehouse footprint, accelerates issue and put-away times, improves inventory accuracy, and transitions smoothly to the new warehouse once constructed, ensuring long-term operational efficiency and continuity.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to supply the Wheel and Tire Racks for the 100th Logistics Readiness Squadron, located at RAF Mildenhall UK.

3.2 The contractor shall provide wheel and tire racks, complete with roller kits for each bay. The wheel and tire kits shall meet the following specifications.

3.3 7 x wheel & tire racks (6-bay), suitable for wide-body and narrow-body main wheels. These racks should have a 720mm clear internal bay width. Complete with a roller kit for each bay, total of 42 roller kits.

3.4 2 x wheel & tire racks (6-bay), suitable for nose or main wheels. These racks should have a 550mm clear internal bay width. Complete with a roller kit for each bay, total of 12 roller kits.

3.5 All racks shall have ramps for each bay, to allow for easy loading/unloading of wheels & tires.

3.6 Racks must include signage which clearly shows the maximum loading capacity. Capacity must be no lower than

110kg per bay, 660kg per rack.

3.7 Racks must have enough vertical clearance to allow for wheels and tires to be stored without deformity and or contact.

3.8 Racks and roller kits must come with detailed assembly instructions, including all fixings. If racks are required to be mounted to the floor, suitable fixings must be provided.

3.9 All racks and roller kits shall be finished in a high-visibility powder coating, RAL1028 or equivalent. They shall also be corrosion resistant.

3.10 All racks and roller kits shall be fully relocatable to allow them to be moved to a new warehouse in future years.

3.11 The contractor shall ensure that all items supplied conform to all applicable UK health and safety regulations.

3.12 The contractor shall deliver the racks and any supplied accessories to the specified delivery address.

3.13 The contractor shall provide the most favorable warranty period available to cover all parts and labor required for repairs. The warranty period shall be a minimum of 12 months.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 100 ARW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 100th Logistical Readiness Squadron (100 LRS)

4.3.3.1 100 LRS/Customs; 100lrs.lgrd.customs@us.af.mil.

4.3.3.2 100 LRS/Inbound Cargo; 100lrs.lgrdcr@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 542775.

4.4 Government Furnished Material: The US Government will not provide any Government Furnished Property

(GFP) or Government Furnished Equipment (GFE) as part of this contract.

4.5 Applicable Directives: Contractor shall ensure that all products supplied, and the installation comply with all applicable UK Standards.

mailto:100lrs.lgrd.customs@us.af.mil mailto:100lrs.lgrdcr@us.af.mil