Attch 1_SOW_F2MT1F0266AW02_Air Duct Cleaning_2 Jun 21.pdf

502 CONS/JBKAE F2MT1F0266AW02

JBSA Lackland, TX Air Duct Cleaning

STATEMENT OF WORK

AIR DUCT CLEANING

2 June 2021

1. BACKGROUND: The 837th Training Squadron (TRS), Inter-American Air Forces Academy (IAAFA) provides military education and training to military personnel of the Americas and other eligible Partner Nations and has a requirement for air duct cleaning to improve the air quality throughout the buildings 7358, 7355 and 7353.

2. GENERAL DESCRIPTION: The contractor shall provide management, labor, equipment, tools, materials, delivery, transportation and incidentals necessary to accomplish the work required within this Statement of Work (SOW). The contractor shall, at a minimum, shall maintain a single point of contact for this effort. The work required includes the following:

Disinfect and sanitize unit air handlers; two (2) each for building 7358, 7355 and 7353; a total of six (6);

Clean HVAC systems; two (2) each for building 7358, 7355 and 7353; a total of six (6);

Disinfect and sanitize ducting systems; two (2) each for building 7358, 7355 and 7353; a total of six (6);

Clean a total of 125 supply duct vents; and Provide Labor associated with the performance of this requirement.

Buildings 7358, 7355 and 7353 are located at 2431 Carswell Avenue, Joint Base San Antonio (JBSA) Lackland, TX. This requirement shall be performed in accordance with (IAW) industry standards and manufacturer’s written recommendations.

a. The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, Department of Defense (DoD), Air Force (AF), and installation requirements and instructions required for the performance of the duties in this SOW.

b. The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with federal and installation policies and procedures.

c. The contractor shall provide a Project Manager (PM) with the experience installing the company's product.

The PM shall be responsible for project site management, scheduling, coordination and technical assistance to the Government representative as required throughout the project.

d. All contractors shall submit a complete list of personnel IAW installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required, as well as the expectation that each individual will be able to present a current and valid state identification, to meet installation security requirements. The contractor shall coordinate with the assigned Government representative(s), at least 48 hours prior to requiring access to the facilities.

e. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees (i.e., name tags, badges, uniforms).

f. The contractor shall manage ordering, shipment, and delivery of all required materials. In no case is the Government responsible for the required materials, or to accept direct delivery of freight for the contractor.

g. The contractor shall be responsible for coordination of an escort through any controlled areas with the assigned Government representative.

h. Lost vehicle and entry passes shall be reported immediately to the security police as well as the Government Acceptor IAW the installation Security Forces policy.

i. Contractor shall notify the Contracting Officer (CO) in writing of any conditions which shall prevent satisfactory start and completion of the required work.

j. Contractor shall not implement any changes to the awarded contract without approval from an authorized CO. Deviations without proper CO approval shall be at the risk of the contractor.

k. Contractor is responsible for daily cleanup of the project area. At no time will the contractor leave the work area in a manner that will hinder daily operations.

3. SCOPE: For this project, the following is required at Buildings 7358, 7355, and 7353, located at 2431 Carswell Avenue, Joint Base San Antonio (JBSA) Lackland, TX:

a. Disinfect and sanitize 2 unit air handlers per building; a total of 6 air handlers.

b. Contact clean all air return vents for buildings 7358, 7355, and 7353.

c. Contact clean all supply vents/ducts:

i.7353 – 36 rooms ii.7355 – 34 rooms iii.7358 – 38 rooms

d. Clean up and haul away debris the system.

4. PERFORMANCE LOCATION: Project work is to be performed at Buildings 7358, 7355, and 7353, located at 2431 Carswell Avenue, Joint Base San Antonio (JBSA) Lackland, TX. The area has sufficient parking and accessibility in the surrounding areas. The contractor shall coordinate with the Government representative to gain facility access.

5. HOURS OF OPERATION: The normal hours or operation are 6:30 a.m. t 4:30 p.m., central daylight time (CDT), Monday through Friday, excluding federal holidays. Project performance is required during normal duty hours. Facility access to work sites will be restricted to the above stated hours and days, unless approved otherwise by the CO, at no additional cost to the Government.

New Year's Day January 1st Martin Luther King Jr's Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

6. INSTALLATION: Contractor shall coordinate start date, no less than two (2) calendar weeks prior to start of work, with the Government representative(s). Contractor shall repair and/or replace any damaged items, at no additional cost to the Government, and to the satisfaction of the Government representative(s).

7. SITE MAINTENANCE and CLEAN UP: All shipping and packaging materials shall be removed by the contractor personnel. Contractor shall ensure all leftover wrappings, boxes, paper, and any other related refuse is picked up and properly disposed of off-site on a daily basis. All debris, trash and refuse shall be removed from the site. At completion of project, area shall be left clean and in a final professional appearance. All contractor generated refuse and waste shall be stored in a waste container provided by the contractor and hauled from the project site to a disposal area to be selected by the contractor and shall be located outside the physical boundaries of the installation. Recycle of project and packing materials is required. The contractor shall protect adjacent property, offices and their contents from dust, dirt or other materials.

8. OCCUPATIONAL SAFETY and HEALTH. The Contractor shall establish a safety and occupational health program consistent with requirements of the Occupational Safety and Health Administration (OSHA), Title 29 CFR. The Contractor shall also provide Personnel Protective Equipment (PPE) and training consistent with applicable standards. The Contractor shall comply with all national and local fire codes and policies as needed to protect USAF resources (facilities, equipment and USAF personnel). The Contractor shall notify the Government representative(s) of any malfunctioning Government Furnished Equipment (GFE). The Contractor shall immediately report all mishaps involving serious personnel injuries, fatalities, and/or Government property/equipment damage occurring on the job to the responsible Safety Office and the Government representative(s). The Contractor shall fully cooperate with any AF led safety investigation and shall not disturb the mishap scene until proper officials authorize movement.

9. DELIVERY and STORAGE: In no case is the Government responsible to store product above and beyond the product required to perform this requirement, or to accept direct delivery of freight for the contractor. Entrance to facility will be coordinated through the Government representative(s).

a. The contractor shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

b. Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the existence loading docks and equipment at any given location.

c. Work shall comply with applicable building standards and codes, specifically: National Electrical Code

(National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

d. The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

e. The contractor shall maintain accountability and control of any keys and/or passes provided and shall return them to the Government upon completion of work.

f. The contractor shall prevent its personnel from entering any area other than the designated work area to complete the project herein.

g. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

10. INSPECTION/ACCEPTANCE: The Government representative(s) shall inspect all work performed by the contractor. The Government representative(s) will document all inspections. Validation between the contractor and the Government representative(s) that all products has been installed according to manufacturer guidelines and customer specifications. A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Inspector/Acceptor.

a. The contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

b. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the CO determines can be accepted separately. The contractor shall notify the Government representative(s), will conduct a final inspection with the contractor, to determine if the project can be accepted or if corrections are required to be completed prior to final acceptance.

c. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

11. RECORDS MANAGEMENT: The contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN) 33-363 and Air Force Instruction (AFI) 33-364 (or their subsequent replacements).

12. SECURITY REQUIREMENTS, CLEARANCE and BADGES:

a. All installation personnel assigned to this requirement shall be a United States citizen, shall have a Local

Area Check (LAC) conducted by the contractor and shall identify possible security threats to the installation Security Forces. The contractor shall provide the Government with the names, social security numbers, driver’s license numbers and state of issue, date of birth, and country of birth of personnel performing on this task before they will be allowed on the installation. This information shall be provided at a minimum of 72 hours prior to performance start date in order for the Government representative(s) to coordinate installation access for contract personnel. Contract personnel not meeting the minimal standards will not be issued an installation pass and will not be allowed access to the installation.

b. Personnel employed by the contractor must get a pass for their privately owned vehicles at the installation

Visitor Reception Center, with proof of following:

(1) Liability Insurance

(2) Current License Plates

(3) Current State Inspection Sticker (If Required)

(4) Valid State Driver License

(5) A phone number for sponsor on base

c. Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass as long as a current work order is presented at the time of entry. However, current liability insurance, state inspection sticker, and registration is required. The person driving the vehicle must have a valid operator license for the type of vehicle.

d. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces so that employee does not have base access. If the pass is not retrieved then SF will need to be notified so base access is not allowed. Upon completion of the contract return all issued installation access passes to the issuing authority. Failure to comply with these requirements may result in withholding of final payment.

e. The contractor is required to provide identification badges for its employees. All contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed upon by contractor and client.