Attch 1 - SOW_22May2024.pdf

STATEMENT OF WORK

FOR

AIR FORCE MARATHON MESSAGE BOARD

WARNING SIGNS

22 May 2024

I. GENERAL:

The United States Air Force Marathon Office requires a traffic control plan system in support of the Air Force Marathon (AFM). The period of performance will include one (1) base year and four (4) option years. The traffic control plan will be used at the start and finish lines of the AFM and 5K events at Wright Patterson Air Force Base (WPAFB), Ohio. The dates for the Air Force Marathon, Half Marathon, 3- Person Relay, 10K, and 5K will include (1) Base Year and four (4) one-year option years. The race be the third Friday/Saturday of September. (Sept. 20/21, 2024; Sept.

19/20, 2025; Sept. 18/19, 2026; Sept. 17/18, 2027; Sept. 15/16, 2028). The Saturday events are located on the grounds of the National Museum of the United States Air Force. The 5K will take place on the Friday before the marathon, at 6:30pm, at the Wright State University Nutter Center. The estimated attendance for all events is 30k.

II. SPECIFICATIONS/TECHNICAL REQUIREMENTS:

The contractor shall provide all required traffic control equipment for the AFM events as follows:

A. AFM – TEMPORARY TRAFFIC CONTROL PLAN (TTCP)

The contractor shall provide all necessary traffic control equipment as outlined in the “Temporary Traffic Control Plans” listed below:

(NOTE: The list of items are examples, and potential vendors should be able to provide equipment based on zones needs listed below and shown in the (TTCP).

1. Traffic Control Sign Type (See drawings for details) = 14

2. Channelizing Device Barrel = 93

3. Barricade Class 3 = 14

B. AFM - PORTABLE CHANGEABLE MESSAGE (PCM) SIGNS

The contractor shall provide all necessary portable changeable message inventory as outlined in the “Temporary Traffic Control Plans” as listed below:

(NOTE: The list of items are examples, and potential vendors should be able to provide equipment based on zones needs listed below and shown in the (MSB Extras file).

1. Portable Changeable Message (PCM) Signs = 9

i. All message locations are detailed in Section 2

ii. 4 PCM Signs are shown in the TTCP files

iii. 5 Additional PCM Signs are shown in the MSB Extras file

2. All nine message boards shall be delivered to the exact locations specified by the Air Force Marathon Office contained within the attached TTCPs and the descriptions below. Message boards shall be in place on the Wednesday before the Marathon (18 Sep 2024; 17 Sep 2025; 16 Sep 2026; 15 Sep 2027; 13 Sep 2028) no later than 3:00 pm

a. Three (3) of the PCM Signs shall read, “AF Marathon, Exit 15”. Each board shall be placed on the right hand side of I-675 at mile markers:

i. First PCM Sign at mile marker 14.8 Northbound

ii. Second PCM Sign at mile marker 16.2 Southbound

iii. Third PCM Sign at mile marker 25.4 Southbound

(See placement locations for #i, #ii, and #iii in attachment “AFM PCMs”)

b. One (1) PCM Sign on Airway Rd across the street from Mission point Blvd with the following message:

MESSAGE – Flash#1 “AF Marathon Parking”, Flash#2 “Right Lane Only” (See placement location for iv in attachment “AFM PCMs”)

c. One (1) PCM Sign on Woodman Dr, near the Army Guard building with the following message:

MESSAGE – Flash#1 “AF Marathon Parking”, Flash#2 “Right Lane Only” See placement location #5 in attachment “AFM PCMs”)

d. One (1) PCM sign on eastbound Springfield Street ¼ mile from 9th Street (Gate 1B) MESSAGE – Flash #1 “Museum Gate Ahead”, Flash #2 “Parking Passes Only” (See placement location #6 in attachment “AFM PCMs”)

e. One (1) PCM sign on westbound Springfield St. ¼ mile from 9th Street (Gate 1B) MESSAGE – Flash #1 “Museum Gate Ahead”, Flash #2 “Parking Passes Only” (See placement location #7 in attachment “AFM PCMs”)

f. One (1) PCM Sign on Skyline and Kauffman, with the following message:

MESSAGE – Flash#1 “Half Left Turn”, Flash #2 “Full Straight”

(See placement location #8 in attachment “AFM PCMs”)

g. One (1) PCM sign on eastbound SR-444 at just before Kauffman Ave on shoulder (This PCM will be relocated on race morning (21 Sep 2024; 20 Sep 2025; 19 Sep 2026; 18 Sep 2027; 16 Sep 2028) by the vendor at 0600 to Hebble Creek Road 200 meters west of Pylon Road) MESSAGE for 1st location– Flash #1 “SR 444 Closed”, Flash #2 “Saturday 9/21 (9/20; 9/19; 9/18; 9/16) 6am to 10am” MESSAGE for 2nd location – Flash #1 “Full Marathon Left” “Half Marathon Right” (See placement location #9a & #9b in attachment “AFM PCMs”)

3. Full size message board dimensions. This includes the trailer “structure” and display. Offeror shall provide equipment that has equivalent size and function to the following:

a. Structure:

i. Overall length: 4470 mm (176")

ii. Overall width: 2184 mm (86")

iii. Display panel: 2083 mm x 3378 mm (82" x 133") •Panel construction: Aluminum

iv. Traveling height: 2946 mm (116") •Operating height: 4572 (180")

v. Weight: 1150kg (2535 lb.).

vi. Coupler: 3" pintle eye

vii. Axle/suspension: 1588kg (3500 lb.)

b. Display:

i. Full matrix (30 x 48 pixels)

ii. Matrix display 80" high x 142" wide

C. 5K - TEMPORARY TRAFFIC CONTROL PLAN (TTCP)

1. The Contractor shall provide a (TTCP) at the Wright State University (WSU) Nutter Center on the Friday before the marathon: (NOTE: The list of items are examples, and potential vendors should be able to provide equipment based on needs in the (TTCP)

D. 5K – PORTABLE CHANGEABLE MESSAGE (PCM) SIGNS

1. The Contractor shall provide (PCM) signs at the Wright State University

(WSU) Nutter Center on the Friday before the marathon: (NOTE: The list of items are examples, and potential vendors should be able to provide equipment based on needs in the (MSB Extras file).

E. OTHER REQUIREMENTS:

1. The Contractor shall provide knowledgeable personnel for monitoring and maintaining the (TTCP) and (PCM) equipment for the entire course of all events.

2. The Contractor shall provide all required personnel for set up and tear down.

3. Contracting Officer (CO) and Contracting Officer Representative (COR).

a. The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4. Traffic Laws.

a. The Contractor and its employees shall comply with base traffic regulations.

5. Safety Requirements and Reports.

a. The contractor shall perform work in a safe manner as required by OSHA and ODOT. The contractor will provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of the Accident Investigation Reports to the CO within five calendar days of each occurrence.

b. Contractor personnel assigned to materiel handling duties, including vehicle operators, shall wear safety-toed footwear with non-skid, non-sparing shoes. Contract personnel shall wear reflective belts/vests IAW OSHA Standards when in roadways and during hours of darkness. The contractor shall ensure personnel assigned have all required personal protective equipment, e.g., respirators, hearing protection, eye protection, gloves, steel-toed boots, aprons, masks, face shields, reflective vests, etc., IAW AFOSH and OSHA Standards.

c. The contractor shall include a clause in any sub-contracts to require sub-contractors to comply with the safety requirements of this contract.

III 5K AND MARATHON SETUP AND TEAR DOWN:

A. 5K Set-up and tear down

1. The Contractor shall begin set up of equipment on Friday at 10:00 a.m. and be operationally tested and ready for operation no later than (NLT) 3:00 p.m.

2. The Contractor shall not start tear down until one half hours after the last runner crosses the finish line (approximately 8:00 p.m.) and all equipment shall be removed from the Nutter Center grounds that evening.

B AFM Set-up and tear down

1. All traffic control and road closures equipment shall be placed as outlined in the TTCPs shall be in place NO LATER THAN 06:00 am on 21 Sep 2024;

20 Sep 2025; 19 Sep 2026; 18 Sep 2027; 16 Sep 2028.

2. Pick up of all message boards and barrels shall begin immediately following the conclusion of the event at 3:00 pm on 21 Sep 2024 (20 Sep 2025; 19 Sep 2026; 18 Sep 2027; 16 Sep 2028).

IV. AFM LIST OF EVENTS/LOCATIONS/TIMES:

1. FRIDAY (5K – WRIGHT STATE UNIVERSITY NUTTER CENTER)

6:00 p.m.

Tailwind Trot 1K Kids’ Run start Setzer pavilion, behind Nutter Center

6:15 p.m.

Opening Ceremony - Air Force 5K Race hosted by Wright State University

6:25 p.m.

5k Wheeled Athlete Start- Setzer Pavilion behind Nutter Center

6:30 p.m.

5K start Setzer Pavilion, behind Nutter Center

7:30 p.m.

Overall 5K Award Presentations

2. SATURDAY (MARATHON, HALF MARATHON, 10K – NMUSAF)

4:00 a.m.

Runner entry Gates open 6:10 a.m.

10K Opening Ceremonies 6:30 a.m.

10K Start 7:20 a.m.

Wheeled Marathon Start 7:30 a.m.

Marathon and Half Marathon Start 8 a.m. - 2:30 p.m.

Post-Race Festival

8:30 a.m.

10K Awards Ceremony Finish line awards stage

10:00 a.m.

Half Marathon Awards Ceremony Finish line awards stage

11:30 a.m.

Marathon Awards Ceremony Finish line awards stage

V. AFM DELIVERY PROCEDURES COMMERCIAL VELICLES:

A. All vehicles larger than a large pick-up truck are required to be inspected by the Wright- Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the Installation. Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box and flat-bed containing cargo

3. Tanker trucks

4. Box trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker

This inspection will be conducted at Gate 16A located off State Route 444.

B. The following are exemptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration, it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers, and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be through any base gate.

Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM). Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

VI. Invoice and Payment:

The Contractor shall be paid upon submission of a properly prepared invoice (original and one copy) and after final inspection and acceptance has been made. A proper Invoice shall cite the Contractor’s name and address, Invoice number, Invoice date, order number, contract line item number (CLIN), description of the supplies/service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event the Invoice is defective.

The Invoice shall be submitted to:

AFSVA/SVTEA

2261 HUGHES AVE STE 156

JBSA LACKLAND TX 78236-9854

Accounts payable e-mail: ap.ssc2@afsv.net

OR

88FSS/FSRP

1940 Allbrook Drive, Bldg. 1, Door 202 WPAFB, Ohio 45433 zacary.neves@us.af.mil

One (1) copy of all Invoices shall also be sent to the Contracting Office to the following personnel:

Contract Specialist: Therial Alsup; therial.alsup@us.af.mil Contracting Officer: Casey Straw; casey.straw.1@us.af.mil

Invoices shall be submitted after performance is complete.

Attachments:

Attachment 1 – USAF Temporary Traffic Control Plan Attachment 2 – MSB Extras file

Attachment 3 – Electronic Funds Transfer (EFT) Form (To Be Completed at Award)