Attch 1_RFQ - Mobile Giant Voice.pdf

08 AUG 2024

REQUEST FOR QUOTATION (RFQ)

Solicitation #: FA440724QGS01

Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: 2d Lt Grace Scholz, Contracting Specialist

Phone: 618-256-9291 grace.scholz.1@us.af.mil

Erica Bratton, Contracting Officer Phone: 618-256-9308 erica.bratton@us.af.mil

Requesting purchase of the service listed below. This acquisition is procured utilizing NAICS Code 334290 (Other Communications Equipment Manufacturing) which has a Small Business Size Standard of 750 employees and PSC Code 5830 (Intercommunication and Public Address Systems). From this quotation, a single award will be made. Please provide an offer for the service listed below by 16 August 2024 @ 1:00 PM CST. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offerors must have an active registration in SAM.

Overview: Under the following purchase, 375 CONS intends to procure a Mobile Giant Voice System standalone system (360XL-MIDMOB-SYS, Brand Name or Equal - See Attch 3_Statement of Need), for exercise and deployed mass notification. The product is requested to meet the following requirements:

• Confo1m to MIL-STD-81 0G specifications

• Mast at least 10 Meters in height with a weight capacity of 1251b

• Mast wind Loading capacity of 90 Mph

• Operate within a temperature range of -40C to 60C

• Operate on standard AC power with a batte1y capable of 4 hours continuous usage

• 2x 160 Watt Amplifier

• 2x 12 Volt/25 Amp Hour batte1y

• Fully sealed system capable of pennant and mobile use

• Include wate1tight, weathe1proof cases for transpo1tation and storage

• Provide clear vocal coverage of a 360 degree 800 meter area

• Include a compact control station with hand-held microphone and audio input p01t

• Complete setup time <30 minutes for 2 people

Delivery Date/Period of Performance: 30 Days ARO mailto:grace.scholz.1@us.af.mil mailto:erica.bratton@us.af.mil

CLIN STRUCTURE/ Pricing. See Attachment 2_Contractor Quote

Item # Description Quantity Unit

0001 Mobile Giant Voice System - 360XL- MIDMOB-SYS - Brand Name or Equal 1 LO

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms, and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

Please provide the following information with your offer:

a. Contractor Point of Contact w/email address and phone #

b. Date of Quote with Expiration Date:

c. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):

d. Performance Begin/Complete (Please reference Delivery Date/Period of Performance above):

e. Technical Proposal – please offer brief summary on how you intend to accomplish the work that is no more than 1 page on company letterhead.

3. Offers must be e-mailed to above addresses by 16 August 2024 @ 1:00 PM CST. If issues are encountered with e-mail, please contact Contracting Specialist 2d Lt Grace Scholz – grace.scholz.1@us.af.mil with the Contracting Officer Ms. Erica Bratton CC’d – erica.bratton@us.af.mil.

mailto:grace.scholz.1@us.af.mil mailto:erica.bratton@us.af.mil

REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until 7 May 2025.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Driver's licenses or other state photo identity cards issued by DMV (or equivalent)

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

Evaluation Criteria: The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced offeror first. If the lowest priced offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that offeror without further consideration to any other offers. Technically acceptable in this case will be defined as meeting all technical requirements specific to the work specified in Attachment 3_Statement of Need (SON) dated 6 August 2024 while also being able to perform the work specified in the required time frame

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: SusanMadison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachment List:

RFQ Attachment 1 – Request for Quote (RFQ) Mobile Voice System RFQ Attachment 2 – Contractor Quote RFQ Attachment 3 – Statement of Needs (SON) - redacted RFQ Attachment 4 - CLS

Contracting Activity: 375TH CONTRACTING SQUADRON