Attch 1_PWS Medical Waste GAFB_4.9.pdf

PERFORMANCE WORK

STATEMENT FOR

MEDICAL, HAZARDOUS

AND PHARMACEUTICAL

WASTE REMOVAL

9 April 2021

1.1. DESCRIPTION OF SERVICE: This Performance Work Statement describes the services required to provide all services and supplies IAW applicable federal and state regulations (e.g. weigh, remove, transport, incinerate, microwave, perform appropriate disposal, etc.), of Medical, Hazardous and Pharmaceutical Waste for the 17th Medical Group (17 MDG), Building 1001, 271 Ft. Richardson Avenue, Goodfellow Air Force Base (GAFB), San Angelo, Texas.

1.2. PERFORMANCE REQUIREMENTS:

1.2.1. General Requirements: The Contractor shall provide all personnel, labor, transportation, equipment, tools, supplies, materials, and supervision required to remove and transport all waste that is generated by the 17 MDG. The waste to be disposed of includes, but i s not limited to, the following: cultures and stocks, dental chemical waste, pathological wastes, other hazardous waste, human blood and blood products, sharps, isolation wastes, and pharmaceuticals. No government furnished equipment and services will be provided.

1.2.2. Specific Requirements: The Contractor shall provide applicable containers (e.g.

heavy duty, clean, puncture resistant, leak resistant, sealable, etc.), labels or other means to comply, packaging supplies, warning labels as applicable per waste classification and meet all disposal requirements IAW Title 30 Texas Administrative Code (TAC) Part 1, Chap. 260 and 330; Resource Conservation and Recovery Act (RCRA); and Code of Federal Regulations (CFR) Title 40, Sections 239-282.

Contractor shall also follow Air Force Instructions 32-7042, Solid and Hazardous Waste Compliance and Air Force Policy Directives 32-70. The schedule for the pickups will be as follows:

Medical Waste: 4 week cycle

Dental Amalgam Waste: As needed

Dental Hazardous Waste: 6 month cycle

Pharmaceutical (RCRA) Waste: 6 month cycle

Trace Chemo Waste: 6 month cycle

Additional pickups can be scheduled as need arises

1.2.3. At initiation of services, the Contractor will provide personnel training as it relates to the management of all waste processes/procedures by the 17 MDG, see section 1.2.3.1 for details. The training will be accomplished and scheduled at a government as required for new government employees. The contractor will also review and provide waste disposal recommendations of provided hazardous waste profiles, to include complete pharmacy inventory, see section 1.2.3.3 for details.

Throughout the duration of the contract, the 17 MDG will have access to an electronic database tool, see 1.2.3.2 for details.

1.2.3.1 Training: will include an overview of the various waste classifications (applicable to site), collection procedures for each, coordination for disposal and any additional labeling, packaging, storage, etc. requirements. A refresher training will be rendered annually for up to 20 government employees chosen by the 17 MDG representative(s).

1.2.3.2 Hazardous / Pharmaceutical Waste Database Tool: access to an electronic database to assist with sustainment of classifying hazardous waste, to include pharmaceuticals.

1.2.3.3 Hazardous Waste Assessment: Within 30 days of contract award, the contractor will evaluate the 17 MDG’s pharmaceutical inventory (to include recent purchases within past 6 months) to provide waste disposal classifications/recommendations.

1.2.4. The government will assign a Contracting Officer’s Representative (COR) and 17 MDG representative(s) at the time of award. In addition, Point of Contacts (POCs) at the facility will also be assigned and submitted to the Contractor at time of award.

1.2.5. Contractor Qualifications: The Contractor must provide a copy of all applicable state and federal licenses and permits on the incinerator and operators, and a statement on Contractor’s letterhead that the incinerator meets all state and federal codes and restrictions shall be submitted to the COR within 14 days of award. In addition, the Contractor must provide all applicable license/permits for transport and destruction of medical, hazardous and pharmaceutical waste to include but not limited to cultures and stocks, human blood and blood products, pathological waste, microbiological waste, sharps, syringes, pharmaceutical waste, animal waste, and isolation wastes.

1.2.6. Special Considerations: The Contractor shall consult with, and obtain approval from the 17 MDG representative(s) and/or COR prior to any deviation, substitution or change from the requirement. In the event the Contractor encounters problems that may prevent or delay the scheduled pick-up, the Contractor shall immediately notify the Contracting Office and the COR.

1.2.7. Quality Control Plan (QCP) and Corrective Action Plan (CAP): The Contractor shall maintain a quality control program that ensures the weighing, pick-up, transport, and disposal of all waste are performed in accordance with commercial standards and federal, state, and local policies, procedures, and regulations. The Contractor shall provide procedures to identify, prevent, and ensure non-performance and continual repetition of defective service does not occur. At a minimum, the QCP shall describe how work will be controlled to ensure quality, timeliness, and efficiency of the full scope of contract requirements. At a minimum, the CAP shall provide procedures as to how the company will handle the waste disposal in the event their system fails. The alternate incinerator company’s name, permit and license will also be submitted, if applicable, to the COR within 14 days of award.

1.2.8. Period of Performance: The period of performance for this effort is one (1) Base year plus four (4) Option years.

1.3. CONTRACTORS RESPONSIBILITIES:

1.3.1. The Contractor shall identify a main POC and an alternate within 7 calendar days prior to the start of the performance.

1.3.2. Personnel: Contractor personnel shall present a neat appearance, and be properly identified with badges that company issued badges. The driver, vehicle, and load shall be properly licensed and insured, as required by any pertinent Government regulations and requirements. Contractors are advised that the Air Force (AF) has placed restrictions on the smoking of tobacco products in AF facilities. Per AFI 40-102, Tobacco Free Living, procedures used by the commander to control smoking in our facilities is outlined. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is not permitted in 17 MDG facility, only in designated smoking areas. Contractors are advised that DoD Instruction (DoDI) 6055.04 prohibits cellular telephone usage when approaching, entering or exiting any installation gate. Cell phone usage by drivers on installation is also prohibited in moving vehicles unless used with hands-free device. The installation Security Forces Squadron (SFS) is strictly enforcing this regulation. Those found in violation of this regulation are subject to be ticketed.

1.3.3. Environmental, Safety, and Occupational Health: The Contractor is solely responsible for compliance with the Code of Federal Regulations (CFR) 40 Section 260-299; Occupational Safety and Health Administration (OSHA) Standard 29, Part 1910, Subpart H; and Texas Commission on Environmental Quality (TCEQ) Standards, as applicable and the protection of their employees. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. The government shall assume no liability or responsibility for the Contractor’s compliance or non-compliance with such requirements. Additionally, the Contractor is responsible for meeting Federal Acquisitions Regulation (FAR) Part 12 commercial acquisitions requirements as well.

1.3.4. The Contractor shall provide a letter stating the Contractor assumes all liability related to the waste disposal from the time the containers of waste are removed from the government facility until the waste is destroyed. The Contractor shall be solely responsible for proper management of waste and responsible for any and all spills, leaks, and clean up during pick up and transit at the government facility. The Contractor shall clean up spills and/or leaks due to the Contractor’s activities in the performance of these services IAW applicable laws listed in Section 1.3.3. The cleanup, transportation, and disposal of the associated wastes shall be at no additional cost to the government.

1.3.5. Physical Security: The Contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms provided for Contractor use.

1.3.6. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned vehicle or privately-owned vehicle on GAFB.

1.4. SCHEDULING OF OPERATIONS:

1.4.1. Hours of Operation: Base hours of operation are from 0730 to1630, Monday-Friday with the exception of training days (3rd Thursday of every month), federal holidays and AETC Family Days (Attachment 1). The Contractor shall perform the services required under this contract during these hours of operation unless otherwise noted. Request to work outside these hours must be submitted to and approved by the Contracting Officer two duty days prior to time and/or date change.

1.5. OTHER PROCEDURES

1.5.1. The Contractor shall ensure that waste pick-up is performed as scheduled with disregard to weather conditions, catastrophe, etc. Pickups shall be performed by the Contractor during normal duty day hours listed in Section 4.1. Exceptions will be due to a federal holiday and any time change that is mutually agreed upon by the Contractor and 17 MDG representative(s) and/or COR.

1.5.2. At minimum, pick-up will be based off schedule listed in section 1.2.2 with flexibility of an off-cycle pickup if necessary (the day will be determined once awarded).

1.5.3. Address: 271 Ft. Richardson Avenue, Goodfellow AFB, Texas 76908, Building 1001, Room 150 located on the 17 MDG loading dock.

1.5.4. The Contractor shall notify the POC upon arrival and provide a signed verification of service ticket or other documents and manifest at time of service. This is required to verify proof of service before payment can be authorized. Invoices will be paid

1.5.5. The Contractor shall have the waste manifest tracking form signed by the 17th Medical Facility Management office personnel, whenever waste is picked up at 271 Ft.

Richardson Avenue, Goodfellow AFB, Texas building 1001. Room 150 (Ph. # 325-654- 3068). A copy of the shipping document will be given to Facility Management Personnel within 10 business days.

1.5.6. The Contractor shall weigh all waste on site and enter on a Manifest that guarantees tracking of the waste from the premises through the destruction by the Incinerator, Microwave, and/or other appropriate methods. After the waste is destroyed, a copy of the Destruction Manifest Certificate will be accessible (e.g. electronic and/or sent via hard copy) to the 17 MDG representatives(s) (within 30 days from disposal) as proof of the destruction to the address above. The Contractor shall also provide the 17 MDG representative(s) and/or COR access to the Contractor’s website for electronic review of the manifests and weights of waste removal. The manifest shall include total pounds, listing of containers (e.g. barcodes), and individual weights for each shipment, the applicable transport receipt number, and the generators name and address and account number.

1.7. BASIS OF PAYMENT:

1.7.1. Invoices will be paid on a monthly basis.

1.8. R ECOG N I ZE D HOLIDAYS:

1.8.1. The following federal holidays are observed at Goodfellow AFB. If federal holidays fall on Saturday, the preceding Friday will be observed. If federal holidays fall on Sunday, the following Monday will be observed. See below for Calendar Year (CY) 2021-2022 Family Days.

New Year's Day January 1st Martin Luther King Jr's Birthday

3rd Monday in January

President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

AETC Family Days for Calendar Year 2021-2022

2021: 4 Jan, 28 May, 2 Jul, 3 Sep, 26 Nov, *27 Dec

2022: *3 Jan, 27 May, 1 Jul, 2 Sep, 25 Nov, *23 Dec

(*) Date is the observed Federal Holiday since holiday occurs over the weekend.

1.8.2. Base Closures: Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

2.0. GUIDANCE FOR INSTALLATION ACCESS:

2.1 Installation access is restricted to only authorized persons and their vehicles.

Authorization to enter Goodfellow Air Force Base will be granted following a process of identity proofing and vetting, for each unescorted visitor to determine fitness of the individual. Prior to allowing access to Goodfellow, a minimum of a National Crime Information Center (NCIC) will be completed on all contract employees requesting unescorted access to validate the visitors’ fitness. The contractor and DoD ID card holding sponsor shall ensure a Defense Bio-Metric Identification System (DBIDS) identification card or pass is obtained for all contractor personnel who make frequent visits to, or perform work on any Air Force installation(s) cited in the contract.

2.2 The contractor shall submit a written Base Access List (BAL) request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, days of the week entry/access is required, and names of employees and sub-contractor employees needing access to the base.

The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer/sponsoring agency (17 MDG), will endorse the request and forward it to the Security Forces Pass and Registration office for processing. When reporting to the registration office to obtain a pass, the contract employee will provide a valid driver's license, current vehicle registration, and proof of current vehicle insurance certificate. Contract employees will report to Pass and Registration within 30 days from the date of the BAL to receive the access card/pass. After 30 days, the contractor and sponsoring agency must renew the BAL. Contract worker access passes provided by Security Forces will not exceed 180 days. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2.3 Authorization to enter Goodfellow AFB will be immediately denied in instances revealing the following: felony conviction within 10 years, any violence within 7 years, indecent acts with minors, violence with a weapon, terrorist threats, repetitive history of criminal activity or any other misconduct the commander determines may have a negative effect on good order and discipline or installation security. All information is subject to review and recommendation by the Defense Force Commander. Personnel denied entry will be provided instructions on how to appeal the decision.

2.4 The contractor and base sponsoring agency will ensure all employees are instructed on installation entry access, vehicle processing procedures and traffic enforcement, and shall retrieve all base pass identification media from employees departing for any reason before the contract expires (e.g., terminated for cause, retirement, etc). The retrieved entry passes will be turned in to the contracting officer or the installation Pass & Registration office.