Attch 1 - PWS Golf Course Tree and Stump Removal.pdf

PERFORMANCE WORK STATEMENT

TREE REMOVAL & REPLANTING SERVICES

WHISPERING WINDS GOLF COURSE

CANNON AFB, NM

10 Sept 2020

Sol: FA485520R0019 Attach 1

Contract: 10 Sept 2020

Background. The Whispering Winds Golf Course located on Cannon AFB NM requires tree removal/replanting service to include; removal of mature and over mature trees, stump grinding, and replanting trees at a ratio of 1:1.

1. Description of Services: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, all other items and services necessary to perform the tree removal/replanting services as defined in this Performance Work Statement (PWS). The

Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including: Air Force Manual 32-7003; CAFB Integrated Natural Resources

Management Plan (INRMP) and Integrated Cultural Resources Management Plan (ICRMP) (can be found on e-Publishing); and the Cannon Air Force Base/Melrose Air Force Range Civilian

Contractor Environmental Guide (environmental specifications guide). Work shall be performed in accordance with Federal, State and local laws/regulations, and associated applicable Code of

Federal Regulations (CFR), and in a manner that will maintain healthy trees and present a clean, neat, and professional appearance.

1.1. Trees requiring removal have been identified and marked. 50 trees shall be removed from

Oct 1 - Apr 1 to avoid disturbing nesting birds. The Contractor shall perform tree and stump removal by completely removing, cutting and grinding exposed perimeter roots to a minimum of

12 inches below grade; backfill shall be provided by contractor. Stump grinding can be completed anytime during the POP, and stump-grinding debris shall be removed the same day grinding is performed. All debris including branches, sticks, chips from grinding, sawdust piles, and leaves shall be considered part of the tree and removed.

27 SOCES Form 103, Base Civil Engineering Work Clearance Request must be submitted prior to all work which involves excavation including minor digging and tree grinding. (Attachment 2)

Within 15 calendar days after contract award, submit a work schedule that outlines the location and number of trees that will be removed. (AF Form 3064 Gant type schedule production)

Not later than the following Tuesday, Submit a weekly report indicating the location of trees removed.

1.2. The Contractor shall grind 50 tree stumps 12 inches (minimum) below surface then backfilled to grade; replacement trees shall have a minimum one (1) inch above-ground trunk diameter. For any topsoil brought onto CAFB in support of this work effort, laboratory analysis for each load to prove soil is free of contaminants shall be provided to the Government.

1.2.1. 50 Tree replacements shall be a minimum of one (1) inch above-ground trunk diameter. A minimum of four (4) tree species shall be used in similar numbers for replanting from the approved list provided by CAFB (see Appendix 5). Placement of replacement trees shall be on the CAFB Whispering Winds Golf Course at locations determined by the Government. 27

SOCES Form 103, Base Civil Engineering Work Clearance Request must be submitted prior to all work which involves excavation including minor digging and tree grinding.(Attachment 2)

1.3. The contactor shall clean up debris from the work site daily. The work area shall be kept clean and tidy at all times. Under no condition shall the accumulation of brush, branches, logs and other debris result in a public hazard. The Contractor shall ensure safe operating conditions at all times. All trees that are cut down shall be moved from the Golf Course to the temporary work site laydown area on CAFB and secured for off base disposal, or taken immediately off base for disposal at no additional cost to the Government.. Grind the stumps of trees that are removed. Plant approved trees in designated areas on a 1 trees planted for 1 removed basis.

Within 15 calendar days after contract award the Contractor shall submit request for a Laydown

Area for contractor’s vehicles and equipment.

Provide the data as indicated in Appendix 4. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document

NOTE: Not including tree debris, the Contractor shall use Government dumpsters to dispose of daily trash. The Contractor shall not dispose organic waste, flammable liquids, mineral spirits, oil, lubricants, or other flammable/hazardous material in government dumpsters.

2. Services Summary. The contract service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The

Performance Objective (PO) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of

Government validation and confirmation of services provided. These summarized thresholds are critical to mission success

Performance Objective Paragraph Reference Performance Threshold

SS-1 Removal of 50 Trees

1. Zero non-compliance

SS-2 Grinding 50 Tree Stumps 1.2 One defect

SS-3 Tree Replacement 1.2.1 Zero non-compliance

SS-4 Clean up and debris removal 1.3 Zero non-compliance

SS-5 Documentation

2.1 Quality Assurance. The government shall evaluate the Contractor’s performance in accordance with the terms and conditions of the contract to ensure the Contractor has performed in accordance with the performance standards.

2.1.1 Contractor Quality Control Program. The contractor is responsible for quality control at all times.

2.1.2. Contracting Officer’s Representative (COR): A letter of delegation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR.

The COR shall monitor all technical aspects of the contract and assists in contract administration.

The COR shall conduct surveillance to determine if the Contractor performs the technical requirements of the contract; perform inspections in connection with contract performance as necessary; maintain written and oral communications with the Contractor concerning technical aspects of the contract. The COR is not authorized to change any of the terms and conditions of the contract.

2.1.3. The Contractor or designated representative shall attend any post award conference/Progress Meetings. The Contracting Officer (CO), COR, and/or other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. These meetings shall be at no additional cost to the government.

All employees shall complete training prior to commencement of contract and provide completed training certificates, to include new employees in The Environmental Awareness Course

Hub(TEACH) https://usaf.learningbuilder.com/

3. Government Furnished Property. The government shall not provide government furnished property or equipment in performance of this contract.

3.1. Conservation of Utilities. The Contractor shall make sure employees practice utility conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities.

3.2 Facilities: The Government shall provide an appropriate area on CAFB for the temporary storage of debris produced from this work effort.

3.3 Utilities: The Government shall provide the Contractor with access to electrical, and water utilities, as necessary. If water is needed for dust control, the Contractor shall need to obtain that from the wastewater treatment plant; reference the Civilian Contractor’s Environmental Guide

(environmental specifications guide) for more details. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

4. General Information. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.1. Contractor Personnel. Contractor employees shall present a neat and professional appearance and be easily recognized as contracted employee. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.1.1. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

4.2 Contactor Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the CO at time of award. The contract manager or alternate shall have full authority to act for the

Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between during normal hours of operation.

4.3. Recognized Holidays. The Contractor is not required to perform services on federal holidays as follows:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.3.1 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700 – 1600, Monday - Friday except Federal holidays. The Contractor must maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS.

4.3.2. Continuation of Essential DoD Contractor Services During Crisis IAW DoDI 3020.41.

(Mandatory) This service is determined to be non-essential for performance during a crisis. In the event of crisis, the contractor shall be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor shall be expected to continue performance in accordance with this PWS

4.4. Safety and Health. The contractor is responsible for safe operations at all times.

4.4.1. Mishap Notification. The contractor shall provide a verbal report to the CO or COR as soon as possible of each occurrence of damage to Government property or mishap resulting in death, injury, occupational disease, or adverse environmental impact (see Attachment C).

4.4.1.1. Mishap Reporting. The contractor shall provide a copy of all required Accident

Investigation Reports to the CO or COR within 5 calendar days of each occurrence. The contractor shall report contractor personnel occupational injuries, illnesses and other related activities in accordance with the Occupational Safety and Health Act (OSHA). The contractor shall maintain records as required by Federal, State, and local regulations (see Attachment C). The contractor shall cooperate fully and assist Government personnel in any Government mishap investigation until released by the mishap investigation authority. Mishap information is for official use only.

4.4.2. Security Requirements. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO. At the time of application, Security Forces representatives may conduct a background check on employees.

Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4.3. Force Protection Conditions (FPCON) levels may change for real-world events or for exercise scenarios which may prevent contractor employees from entering or leaving the base until the situation has lessened. Depending on the situation, contractor employees shall react to

FPCON requirements and guidance provided through the CO or COR.

4.4.4. Contractor Manpower Reporting Requirements. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil (see Attachment C). Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

Appendix 1

DEFINITIONS & ACRONYMS

1. DEFINITIONS AND ACRONYMS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the

Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with this Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from persons listed in the proposal to the successful accomplishment of this work.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are of acceptable standards.

2.1.10. QUALITY CONTROL PLAN. The Contractor-developed measures to ensure all necessary measures taken by the Contractor to assure that the quality of an end product or service meets contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The standard duty hours the contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CAFB Cannon Air Force Base

CFR Code of Federal Regulations

CO Contracting Officer

COR Contracting Officer Representative

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

Appendix 2

Environmental Requirements

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. All employees shall complete Environmental Management System (EMS) Awareness

Training in https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f prior to commencement of contract and provide completed training certificates, to include new employees.

4.2. Materials: The Contractor shall not bring HAZMAT onto CAFB, nor use a HAZMAT on those installations until the contractor receives all required authorizations (HAZMAT Worksheet and Hazmat Usage Worksheet). The Contractor is required to make every effort to utilize the least hazardous material available. The Contractor shall be responsible for disposal of all wastes generated as a result of this work effort as required by federal/state law; reference the Civilian

Contractor’s Environmental Guide (environmental specifications guide), for more details.

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

Appendix 3

TECHNICAL EXHIBITS

Performance

Objective PWS Para

Performance

Threshold Remedy

Method of

Surveillance

Assessment

PRS # 1.

The Contractor shall provide removal of 50 mature trees at CAFB

Golf Course, grind the stumps to 12” below surface (min) / backfill voids, and remove debris form CAFB.

5.1 Inclusive

The Contractor shall provide

All personnel, equipment and machinery to complete the work.

No more than 3 valid defects per month

Re-performance

(Within 48 hours of notification)

100% inspection

PRS # 2

The Contractor shall plant 1 small tree (min

1” above ground trunk diameter) from approved list for every tree removed from

CAFB

5.1 Inclusive

50 Trees, equipment to dig the holes, and personnel to plant the trees.

No more than 0 valid defects per 3 month period.

3 month validation after planting of small trees to ensure trees are alive.

Re-performance

(Within 48 hours of notification)

100% inspection

7.2. Appendix 4– Deliverables Schedule: See table provided below; all reports, and information provided to the Government shall be electronic and compatible with Microsoft

Office, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component Without any discernible effect on the text

(e.g., loss of data) or the formatting of the document:

Appendix 4

CONTRACT DELIVERABLES

Title Description Frequency of

Submission Copies / Distribution

Non-Contaminated

Topsoil

Documentation that topsoil used to backfill tree removal voids is free of contaminants (PWS, para 1.2)

As needed for each delivery of topsoil

Electronic copy / CO and

COR

27 SOCES Form 103, Base Civil Engineering

Work Clearance

Request

Submit for all work which involves excavation including minor digging and tree stump grinding

(PWS, para 1.1; 1.2.1)

As needed Paper copy / 27 SOCES

Customer Service and COR

Base Contractor

Temporary Work Site

Laydown Area

Submit request for a Laydown Area for contractor’s vehicles and equipment (PWS, para 1.3)

Within 15 calendar days after contract award Paper copy / CO and COR

Tree Removal Work

Schedule

Submit a flexible work schedule that outlines the location and number of trees that will be removed each week;

include in the work schedule any temporary road closures and detours;

provide personnel to direct traffic, if required (PWS, para 1.1 )

Within 15 calendar days after contract award

Electronic copy / CO and

COR

Tree Removal Weekly

Report

Submit a weekly report indicating the location of trees removed during the

Monday through Friday work week

(PWS, para 1.1)

Not later than the following

Tuesday

Electronic copy / CO and

COR

Environmental

Management System

(EMS) Training

Addresses employees’ responsibilities to protect human health, natural resources and the environment (PWS, para 2.1.3)

All employees shall complete training in https://usaf.learningbuilder.

com/account/login/?Return

Url=%2f prior to commencement of contract and provide completed training certificates, to include new employees

Electronic copy / CO and

COR

Contractor Key

Personnel

Maintain updated list of names and telephone numbers of contractor’s on-Contract manager and alternate employees (PWS, para 4.2)

Update/submit as required

(when new employees begin work; when employees are terminated/quit)

Electronic copy / CO and

COR

7.3 Technical Exhibit 1 – Estimated Workload Data. The estimated data listed below is provided as a guide to the contractor in estimating manpower and workload, and for scheduling requirements. As such, they are only estimates and variations shall not constitute grounds for a claim against the Government. NOTE: These requirements only apply to the CAFB Whispering

Winds Golf Course.

Appendix 5

TREE REMOVAL/REPLANTING SERVICES

Item

Description

Quantities

Quantity Unit

1 Tree/Stump Removal 50 Each

Replanting- 50 Each

7.4 Technical Exhibit 2 – Approved Tree Listing. Provided below is a listing of tree species approved for planting on the CAFB Whispering Winds Golf Course: A minimum of 4 tree species shall be used in similar numbers for replanting from the approved list provided by CAFB

Rocky Mountain Maple (Acer glabrum Neomexicanum)

Hackberry (Celtis occidentalis)

Eastern Redbud (Cercis canedensis)

Desert Willow (Chilopsis linearis)

Arizona Cypress (Cupressus arizonica)

New Mexico Olive (Privet) (Forestiera neomexicana)

Raywood Ash (Fraxinus angustifolia)

Alligator Juniper (Juniperus deppeana)

Rocky Mountain Juniper (Juniperus scopulorum)

Texas Red Oak (Quercus buckleyi)

Live Oak (Quercus fusiformis)

Gamble Oak (Quercus gambelii)

Gray Oak (Quercus grisea)

Bur Oak (Quercus macrocarpa)

Shumard Red Oak (Quercus shumardii)

Allee Elm (Ulmus parviflora)

7.5 Technical Exhibit 3 – Prescribed Forms. The following forms shall be used by the Contractor in support of this work effort.

Attachment 2, Tree Service Weekly Report (1 pg)