Attch 1 - PWS Carpet Replacement_26May23.pdf

PERFORMANCE WORK STATEMENT

FOR

CARPET REPAIR AND REPLACEMENT

Prepared by

10 CES/CEOE

26 May 2023

United States Air Force Academy

Table of Contents

1. Description Of Services

1.1.1 General Installation Requirements

1.1.2 Demolition

1.1.3 Surface Preparations

1.1.4 Job Completion Clean Up

2 Ordering Procedures

2.1 Purchase Order (PO) Issuing Process

2.1.1 Work Delays

3 General Information

3.1 Contracting Officer (CO) and Contracting Officer Representative (COR)

3.2 Disposal of Construction Material

3.3 Completed Work

3.4 Warranty

3.4.1 Carpet Warranty

3.5 Invoice

3.6 Government Furnished Facilities and Services

3.6.1 Government Furnished Supplies and Equipment

3.6.2 Government Furnished Utilities

3.7 Hours of Operations

3.7.1 Normal Base Hours

3.8 National Command Authority or Overseas Combatant Commander

3.9 Safety Requirements and Reports

3.10 Security, Fire and Medical Services

3.11 Compliance With Laws and Regulations

Appendix A – AF Carpet Ordering Guide

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, tools, equipment, materials, supervision, administration, labor, and services necessary to purchase, remove, dispose of, maintain, repair, and install carpet and accessories as specified by the government, in a manner that will maintain satisfactory facility conditions and present a neat, clean, and professional appearance. The work will occur in buildings 2304, 2354, 2360, 5223, and 5136 on the United States Air Force Academy (USAFA), Colorado. All references to specifications within this Performance Work Statement (PWS) require the use of the most current editions of reference materials.

1.1.1 GENERAL INSTALLATION REQUIREMENTS.

The Contractor shall follow ventilation, personal protection, and other safety precautions recommended by the manufacturer. Isolate/secure work site. Protect flooring from damage as recommended by the flooring manufacturer from the time of installation until government acceptance.

1.1.2 DEMOLITION.

The Contractor shall remove existing floor covering associated with the service request without causing damages to the infrastructure.

1.1.3 SURFACE PREPARATIONS.

The Contractor shall free floor of any foreign materials prior to beginning work. The Contractor shall prepare subfloor surface IAW flooring manufacturer’s recommended instructions and ensure that all unsatisfactory conditions have been corrected before installation. Repair holes, cracks, depressions, or rough areas using material recommended by the carpet or adhesive manufacturer.

1.1.3.1 MOLDING/TRANSITION STRIPS.

The Contractor shall provide moldings where floor covering material changes or edges do not about a vertical surface. Protect edges that meet hard surface flooring with molding and install IAW the molding manufacturer’s instructions.

1.1.3.2 ENTRANCE FLOORING INSTALLATION.

The Contractor shall remove and return doors, cove base, and edging when applicable. Neatly cut, fit, and secure cutouts at door jambs, columns, and ducts. When installing carpet; locate seams at doorways parallel to and centered directly under doors. Do not make seams perpendicular to doors or at pivot points.

1.1.3.2.1 DOORS AND DOOR HARDWARE.

The Contractor shall protect all doors and hardware when removed and precautions must be taken not to damage doors, hardware or walls during re-installation. After re-installation, the Contractor shall check that all doors bottoms swing freely without binding. The Contractor shall undercut doors where applicable. Lost or broken hardware shall be replaced at no additional cost to the government.

1.1.3.3 BROADLOOM INSTALLATION.

The Contractor shall install all Broadloom carpet IAW the manufacturer’s recommended installation instructions and/or CRI 104/105. Run side seams toward the light, where practical, and where such layout does not increase the number of seams. Install breadths parallel with the carpet pile in the same direction and match patterns accurately. Neatly cut, fit, and secure cutouts at door jambs, columns, and ducts. Locate seams at doorways parallel to and centered directly under doors. Do not make seams perpendicular to doors or at pivot points. Provide seams at changes in directions of corridors to follow the wall line parallel to the carpet direction. Lay the carpet lengthwise down corridors with widths less than 6 ft.

1.1.4 JOB COMPLETION CLEAN UP.

The Contractor shall remove all construction debris, scraps, and other foreign matter from newly installed carpet. Remove adhesive and soiled spots from newly installed carpet with a manufacturer’s recommended spot remover. Vacuum all newly installed carpet using a face-beater bar element and a high-efficiency particulate air (HEPA) filtration vacuum.

2 ORDERING PROCEDURES

2.1 PURCHASE ORDER (PO) ISSUING PROCESS.

The Contracting Officer (CO), Contractor, and customer are required to follow the United States Air Force Carpet Ordering Guide. The Contractor shall order available materials through the AF Carpet Ordering Guide. The carpet replacement will include approximately XX SY of carpet, XXX LF of Roppe – Pinnacle: 40C71P Series, Black, and all adhesive needed for completion of work.

2.1.1 WORK DELAYS.

Work shall be completed prior to the period of performance date stated on the PO. All delays and/or extensions shall be coordinated with the CO.

3 GENERAL INFORMATION

3.1 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER REPRESENTATIVE (COR).

The CO will appoint a primary and alternate COR(s) which will be identified in writing to the Contractor after contact award.

3.2 DISPOSAL OF CONSTRUCTION MATERIAL.

The Contractor shall dispose of all construction material related to work performed on the USAFA in Government provided roll-offs or be hauled off the USAFA and disposed IAW federal, state, and local laws. The Contractor shall be responsible to pick up any materials dropped or blown off vehicles immediately.

3.3 COMPLETED WORK.

The Contractor shall inform the COR(s) when work is complete and ready for inspection. In the event that the work is not acceptable IAW the PWS, the COR(s) shall record a list of items to be corrected, and schedule a date for re-inspection. The Contractor shall ensure all corrections are made no later than the scheduled date for re-inspection. Any damages caused by the Contractor shall be repaired or replaced at the Contractor’s expense.

3.4 WARRANTY.

3.4.1 CARPET WARRANTY.

The Contractor shall provide all manufacturers warranties and provide a 12 month warranty on all workmanship under normal use from date of install or repair.

3.5 INVOICE.

The COR will approve and sign Department of Defense Forms once work is complete and accepted. The Contractor shall invoice after completion in Wide Area Work Flow (WAWF).

3.6 GOVERNMENT FURNISHED FACILITIES AND SERVICES.

3.6.1 GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT.

There are no government furnished supplies and equipment available for this contract.

3.6.2 GOVERNMENT FURNISHED UTILITIES.

The government will furnish electricity, water and sewage service where existing for accomplishment of work IAW this contract. If adequate power supply is not available, it is the Contractor’s responsibility to provide generators, power/extension cords, spider boxes, and/or etc.

3.7 HOURS OF OPERATIONS.

The Contractor shall perform the services required under this contract during normal base hours.

The Contractor is not required to perform services on federal holidays.

3.7.1 NORMAL BASE HOURS.

Base hours of operation are 7:00 A.M. through 4:30 P.M. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government.

3.8 NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

According to Department of Defense Instruction 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that carpet repair and replacement requirements under this PWS are not essential to be performed during a crisis.

3.9 SAFETY REQUIREMENTS AND REPORTS.

The Contractor shall perform work in a safe manner IAW all Federal, state, and local safety regulations and all OSHA Safety and Health Requirements. The Contractor shall display the appropriate caution signs when work operations might pose a risk to injury for any personnel that are present. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property and/or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a copy of accident investigation reports to the CO within five (5) calendar days of each occurrence.

3.10 SECURITY, FIRE AND MEDICAL SERVICES.

The Government shall provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital is available on a cost reimbursement basis. Report fire hazards and items in need of repair to the COR immediately.

3.11 COMPLIANCE WITH LAWS AND REGULATIONS.

The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event the applicable laws, regulations, and requirements change during the term of this contract, the Contractor shall be required to comply with such changes when they come into effect. This PWS shall not be revised to incorporate changes in laws, regulations, or requirements.

APPENDIX A – AF CARPET ORDERING GUIDE

The most recent USAF Carpet Program Ordering Guide can be found on the USAF Carpet Program Website.

(https://usaf.dps.mil/sites/aficc/afcc/aficc/affcc/sitecollectiondocuments/carpet/ carpethomepage.aspx)

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