Attch 1 - Marriage Retreats - PWS - 8 Aug 23.pdf

PERFORMANCE WORK STATEMENT

FOR

SPIRITUAL RESILIENCY EVENTS

Robins Air Force Base, GA

8 August 2023

TABLE OF CONTENTS

SECTION NUMBER AND TITLE PAGE NUMBER

1.0 Description of Services 3

1.1 Marriage Retreats 3

1.2 Additional Requirements 4

2.0 Service Summary (SS) 5

3.0 General Information 5

Attachment 1 – Tentative Schedule of Resiliency Events 7

1.0. DESCRIPTION OF SERVICES. The Contractor shall provide all employees needed, facilities/lodging, media, and meals to conduct Marriage Retreats and a Single Airman Retreat as further identified in the Performance Work Statement.

Each event shall be facilitated by a Chaplain of the Robins Air Force Base Chaplain Corps and supported by a Religious Affairs Airman where applicable. The Chaplain Corps is a religiously distinct component of the military and provides for the free exercise of religion in a pluralistic environment. Therefore, the Chaplain Corps works in an ecumenical environment sensitive to all participating in the events and abide by all Department of Defense and Federal laws, rules, and guidelines, including those laws and guidelines pertaining to marriage.

1.1. MARRIAGE RETREATS. Two (2) events shall be scheduled per performance period and shall be within 140 miles of Robins Air Force Base, Georgia. Marriage Retreats should focus on strengthening marriages by enhancing communication, building teamwork, and strengthening conflict resolution skillsets. The curriculum may include a reasonable amount of prerequisites and homework for participants.

1.1.1. Description of Lodging. Contractor shall provide a facility that can provide lodging for a maximum of 24 participants (22 attendees and two facilitators) for two (2) nights. Rooms shall be provided in order to accommodate 10 couples and each facilitator. Each couple shall have their own private room which must include a king-sized bed and must include the following amenities: private bathroom, television, and internet access. Guest check-in must be available to event participants by 4:00 p.m. on the first day of the event.

1.1.2. Lodging Amenities. The contractor shall provide on-site recreational activities that must include the following: access to a hot tub, wagon ride by the river dinner option, and private eating area. Additionally, free parking shall be included for all participants.

1.1.3 Meeting Space. The lodging facilities shall include a private meeting space capable of supporting a maximum of 20 participants, instructors, and facilitators for both instruction and activities. Meeting dates/times are outlined in paragraph 1.1.4. Meeting space shall include onsite audio/visual support, a projector with computer connection capabilities, projection screens, extension cords, and tables and chairs to support.

1.1.4. Meeting Dates/Times. Dates shall be scheduled in accordance with Attachment 1.

Below is a sample event schedule timeline:

Friday (First day of event)

3:00 - 4:30 PM – Guest/Retreat Registration, Check into rooms 5:00 - 6:30 PM – Dinner 6:30 - 8:00 PM – Retreat Introductions/Curriculum Overview 8:00 - 10:00 PM – Couples Free Time

Saturday (Second day of event)

8:30 - 9:30 AM – Breakfast 9:30 - 10:30 AM – Training Session 1

10:00 - 11:45 AM – Couple Free Time - Apply Training Session 1 11:45 AM - 1:00 PM – Lunch 1:00 - 5:30 PM – Couple Free Time - Apply Training Session 1 5:30 - 7:30 PM – Dinner 7:30 - 8:30 PM – Training Session 2 8:30 - 10:00 PM – Couple Free Time - Apply Training Session 2

Sunday (Third day of event)

8:00 - 9:30 AM – Breakfast 9:30 - 11:00 AM – Training Session 3/Program Conclusion 11:00 AM - Guest Checkout

1.1.4.1. Activities to Reinforce Training. The Chaplain will design and provide activities within the times noted that build on and enhance the training sessions. These activities must occur outside of the meeting space noted in paragraph 1.1.3. Examples of activities may include but are not limited to: hiking to build and reinforce teamwork or carriage rides to reinforce intimacy and communication.

1.1.5. Alternate Dates. The Government may have to reschedule events due to unforeseen circumstances. The Government reserves the right to reschedule an event at no additional cost, provided that at least a fourteen (14) day notice is provided to the contractor in writing. The contractor shall propose dates for the rescheduled event(s).

1.1.6. Meals. The contractor shall provide four (4) meals for each participant. Meals shall consist of the following: two (2) hot breakfasts and two (2) dinners. Lunch will not be provided on third day of event. Food shall be fresh, safe, unadulterated, and honestly presented. The contractor shall support specific dietary requirements as requested (e.g., Vegan options, food allergies, etc.)

prior to the event start by the event facilitator. The event facilitator will provide the dietary requirements to the contractor two weeks prior to the event start.

1.2. ADDITIONAL REQUIREMENTS.

1.2.1. Changes. The contractor shall make a good faith effort to accommodate roster changes due to military obligations up to the day of the event. The Chapel staff will work to ensure that these changes are minimal and do not affect the number of rooms that were required upon the original roster being sent.

1.2.2. Participant Survey. The Chaplain shall create a pre and post participant survey feedback of the event. The pre-survey will be given to the participant during check-in to fill out as a measure of their spiritual fitness. A post-survey will be given on the last day of the retreat to turn in prior to leaving the retreat so the Chaplain Corps can accurately measure the effectiveness of what was taught during the retreat.

1.2.3. Event Schedules. The Chaplain will create a schedule for each scheduled Marriage Retreat and Single Airman Retreat.

2.0 Service Summary (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PWS PARA PERFORMANCE

THRESHOLD

SS-1, Marriage Retreats should focus on strengthening marriages by enhancing communication, building teamwork, and strengthening conflict resolution skillsets.

1.1. No more than two

written complaints by retreat attendees.

SS-2, Marriage Retreat schedule provided no later than 7-14 days prior to scheduled event.

1.1.4. 100% on-time.

SS-3, The contractor shall provide a contract manager who shall assist the Chaplain for the performance of the work.

3.1. No more than two

written complaints by Chaplain

3.0 General Information.

3.1. Alternative Dates. The Government may have to reschedule events due to unforeseen circumstances. The Government reserves the right to reschedule an event at no additional cost, provided that at least a fourteen (14) day notice is provided to the contractor in writing. The contractor shall propose dates for the rescheduled event(s).

3.2. Contractor Personnel. The contractor shall provide a contract manager who shall assist the Chaplain for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand the English language.

3.3. Recognized Holidays. The contractor is not expected to work on any of the following holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

3.4. Safety Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government shall assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

3.5. Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.giv/j/tip

Attachment 1

Attachment 1 Tentative Schedule of Resiliency Events

Month Events SEPTEMBER Marriage Retreat DECEMBER Marriage Retreat