Attch 1. SOW.pdf

MEMORANDUM FOR RECORD

FROM: 341 CES/CEIHD

SUBJECT: Dormitory Furniture Installation Statement of Work

General Information:

1.1 Scope of Work: The contractor shall provide all personnel, equipment, tools, materials, supervision, new furnishings and other items and services necessary to perform all work required for the installation, removal and disposal of dorm furniture in building 640, Malmstrom AFB as defined in this Statement of Work (SOW). The Contractor shall perform the standards in this contract.

• The following will apply to all furniture pieces:

a. Finish color will closely match existing items.

b. All exposed finished surfaces will have a durable protective clear coat applied.

c. A sample can be requested after contract award.

d. No use of MDF, particle board, press board, or wafer board will be accepted.

e. No laminate surfaces will or vinyl wrap will be accepted.

f. No glued on or pressed on molding or trim will be accepted.

g. Plywood will be accepted only on interior surfaces, ie drawer sides bottoms and back, not the drawer face.

h. Include pictures of design of each piece.

i. All exposed finished surfaces will be solid oak construction.

• Twin bed with frame that will fit Twin XL mattress 80”l x 38”w. Quantity 148.

j. Captain style.

k. Mattress and frame top raise assisted by gas shocks providing large storage area approximately 39”(w)x80”(l)x24”(d).

l. Below bed unit will be 3 drawers with minimum 150 pound ball bearing drawer glides on each side of each drawer.

m. Headboard will have bookcase with 2 shelves, tack board, led lighting, electrical outlet with USB ports, and headboard storage pullout with 2 shelves supported by minimum 150 pound ball bearing drawer glides on each side.

n. Must be on casters capable of supporting bed, contents in bed and person sleeping.

o. Mattress NOT required.

• Nightstands must meet the following. Quantity 148.

a. Approximate dimensions: 22” long, 16” deep, 22” height.

b. 2 drawer.

• Three drawer dresser specifications must meet the following. Quantity 148.

a. Approximate dimensions: 31” W x 24” D x 30” H.

• Pedestal desk specifications must meet the following. Quantity 148.

a. Approximate dimensions: 42” W x 24” D x 31” H.

b. Keyboard drawer set to the left side of center and 3 drawer stack on left side.

• Desk hutch specifications must meet the following. Quantity 148.

a. Approximate dimensions: 42” W x 10" D x 24” H.

b. Single shelf.

c. Tack board back.

d. Must fit on top of desk and be able to be secured to the desk top or removed (pin and cam lock or something similar).

• Dining table specification must meet following. Quantity 76

a. 24” round wood top

b. Metal pedestal base, powder coated matte black,

c. Floor levelers on base.

• Dining chairs. Quantity 148

a. Metal frame, powder coated matte black.

b. Wood seat

• All shipping/handling and installation costs must be included in total price. We will not accept damaged items. Must provide 48 hours prior notice to schedule delivery.

Contractor representative to accompany Air Force inspection personnel during inspection of completed work to acknowledge any damages discovered in furnishings or facilities.

1.2 Contract Personnel:

1.2.1 Contractor Employees: The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.2.2 Security Requirements: Personnel clearance and access shall be coordinated with the Contracting Officer.

1.3. Government Inspection: All work performed by the Contractor is subject to inspection and acceptance before payment. Inspection of completed work will include Contractor’s representative accompanying Air Force personnel to identify damages to both facilities and furnishings to acknowledge findings.

1.4 Hours of Operations: The contractor shall perform the services required under this contract during the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Saturdays, Sundays, legal holidays and down days. Work shall be performed in a manner to create minimum disturbance and inconvenience to the base transportation system.

Contractor personnel will be limited to work areas.

1.5 Disposition of Materials: All materials, to include packing materials shall be removed from the site and disposed of off base. The work site shall be maintained clean and free of debris

1100452924C Highlight at all times and shall be clean at the completion of work each day. It is the contractors responsibility to set up disposal and removal to an off base location and a dumpster will not be provided to the contractor. During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or build materials.

1.5.1 Removal of Furniture: Dorm furniture that is being removed will be the responsibility of the contractor to dispose of. No storage of removed furnishings will be provided to the contractor. No furnishings will be stacked/stored outside on lawns sidewalks, or parking lots.

See picture for an example of what is not acceptable. items removed must be disposed of by the contractor off of Malmstrom AFB.

1.6 Damage to Government Property: The Contractor shall immediately notify the Dorm Facility Manager and Contracting Officer when damage to government property is discovered. The Contractor shall provide a proposal for repair. Accidents, abuse, misuse, i.e., are examples of damage to be identified. Inspection of completed work will include Contractors representative accompanying Air Force inspection personnel to identify damages to both facilities and furnishings.

1.7 Hazardous Waste: Any hazardous waste or material used or generated by the Contractor shall become the property of the Contractor. The use, generation, and disposal of all hazardous waste or material will be the responsibility of the Contractor and shall be handled in accordance with all federal and state hazardous waste and toxic substances control regulations.

1.8 Period of Performance: 180 days after receipt of contract.

1.9 Safety Requirements: The Contractor will comply with all OSHA and NEC requirements.

2. General Information:

1100452924C Highlight

2.1. Scope of Work: The Contractor shall furnish new furniture all tools, materials, and labor to deliver, assemble and install the furniture items for Dormitory 640, Bldg. 640, has three floors with 144 bedrooms, 72 kitchens in total with stairwell access only.

Delivery truck staging site will be within 200 feet of entrance.

2.1.2. Work Schedule: The Contractor will be responsible to contact the 341 CES Unaccompanied Housing Management Office, for delivery and installation coordination. Contact the Contracting Officer prior to delivery/install for a point of contact and phone number.

2.2 Service Requirements:

The Contractor shall provide the following service requirements.

2.2.1. Removal, installation, inspection, and disposition of furniture per the following schedule:

1. Remove old furnishings from room, deliver new furnishings, assemble, install, and inspection of all furnishings installed. Air Force representative and contractor representative must complete inspection of furnishings before moving to next room.

2. Inspection of new furnishing being installed will include;

2.1. Check all furniture for proper operation of drawers.

2.2. Check all furniture for cracks splits bad glue joints.

2.3. Check that casters work properly on bed.

2.4. Check that bed deck opens/closes properly.

2.5. Check for damages. (Scratches, dents, and gouges.)

2.6. Check for damages to facility.

2.7. Check for loose/extra hardware/screws on floor in room.

2.8. All discrepancies acknowledged by Air Force and contractor representative with pictures annotating building and room of discrepancies.

3. Disposition of removed beds, dressers, desks, hutches, nightstands, dining tables, and dining chairs. Disposition and disposal of all items is the responsibility of the contractor. There will be no dumpsters provided or storage of removed items provided to the contractor.

4. Any new items in excess of what is required for installation will be delivered to BLDG 410 Furnishings warehouse. Beds will not be assembled, and hutches will not be attached to the desk.

5. Damaged new furnishings that are not repaired and put into service will be disposed of by contractor and shortage of delivery quantity will be notated, not left at furnishings warehouse or in dormitory. The Air Force will not be responsible for repair or finish touch-up of damaged furnishings.

3. If you have questions or concerns please feel free to contact Furnishing Management at 406- 731-3700 or jon.larue@us.af.mil