Attch 1 Catholic RE Coordinator PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

Catholic Religious Education Coordinator

Ellsworth AFB, SD

1 June 2020

PARA

TABLE OF CONTENTS

TITLE

PAGE

Cover Page

Table of Contents 2 I. Description of Services 3

1.1. Scope 3

1.2. Education and Experience Requirement 3

1.3. Religious Education Coordinator Responsibilities 3

II. Government-Furnished Property and Services 5

2.1. Performance Facilities 5

2.2. Government Property Incidental To Performance 5

2.3. Computer 5

IV. General Information 5

3.1. Hours of Operation 5

3.2. Security Requirements 5

3.3. Employees 6

3.4. Estimated Workload 7

I. DESCRIPTION OF SERVICES:

1.1 Scope: Serves as resource person, advisor and coordinator of religious education program for the Ellsworth Air Force Base Catholic Community. The Coordinator consults and coordinates with the Catholic Chaplain, priest, or designee, who in turn monitors the Coordinator’s work.

1.2 Education and Experience Requirement: The Catholic Religious Education Coordinator:

1.2.1 Must be able to fully participate in the sacramental life of the Ellsworth AFB Catholic Community.

1.2.2 Must possess a current Master Catechist Certificate (level 2) or be working towards one, from Archdiocese for the Military Services, USA.

1.2.3 Must have earned a Bachelor’s Degree.

1.3 Religious Education Coordinator Responsibilities:

1.3.1 Coordinate and execute a full-spectrum program of Catholic religious education with

Catholic Priest (Active Duty, Contractor, or designee; here and throughout this document) in accordance with the guidelines set forth by the Archdiocese for the Military Services, USA. The program will include Children’s Church, Pre-K through 8th grade Religious Education instruction, pre-sacramental instruction (First Reconciliation, First Eucharist, and Confirmation) and must meet the needs of the Catholic community using curriculum and programs approved by the Archdiocese for the Military Services (AMS).

1.3.2 Organize classes; recruit volunteer teachers, substitutes, and other necessary staff for all aspects of the religious education program; initiate process of background checks for volunteers IAW AFI 52-101 and local procedures.

1.3.3 Record and submit AFFCARS data to Catholic Priest as required.

1.3.4 Ensure all volunteers working with minors adhere to the local procedures and AFI

52-101.

1.3.5 Stock and maintain Catholic RE supplies in chapel classrooms from chapel supplied items. Ensure classroom environment is appropriate as directed by the Catholic Priest, Air Force Instructions and local policy.

1.3.6 Coordinate with Chapel Staff to ensure proper scheduling of all Catholic RE events to preserve adequate space and time allotments for Catholic RE events/programs.

Advise chapel staff on changes in requirements.

1.3.7 Train teachers and substitutes on teaching requirements and safety protocols.

Provide workshops for volunteers as required by the Catholic Priest or local guidance. Ensure Religious Education workers are trained and comply with safety requirements and procedures

1.3.8 Provide orientation for new volunteer staff members in facilities, funding, religious education policies, and available resources.

1.3.9 Maintain a professional working environment. Report any malicious activity, misconduct or unlawful acts to the Wing Chaplain and/or necessary base agencies.

1.3.10 In consultation with the Catholic Priest, develop and submit an FY calendar of events and a list of religious education curriculum requirements to the Wing Chaplain or designee as required.

1.3.11 Be present in each class and children’s church at least once a month or as requested by volunteer teachers. Verify, document, and enforce use of background check badges for all volunteers working with minors.

1.3.12 Ensure teacher(s) is/are prepared and ready to teach all RE classes coordinated with Catholic Priest. Ensure background check badges are properly signed out and maintained for Catholic RE volunteers.

1.3.13 Upon start of the contract term, meet with NCOIC, Religious Affairs to receive facility orientation and issuance of facility keys. Upon end of contract term, return all issued keys and equipment.

1.3.14 Do not remove any equipment or chapel furnishings from chapel facilities without consent from the Wing Chaplain or designee.

1.3.15 Serve as the advisor to the Wing Chaplain, NCOIC, Religious Affairs, and Catholic Priest as the Coordinator of Catholic Religious Education requirements and curriculum.

1.3.16 Coordinate and execute volunteer appreciation function for Catholic RE volunteers annually or as required by the Catholic Priest.

1.3.17 Ensure classes and events are set up properly before close of business on the last duty day before the event/program. Report any requirements or requests to successfully launch the event/program before COB on the last duty day before the scheduled activity. Upon event completion, ensure the facility is cleaned up, trash has been taken out, all lights and equipment has been turned off and facilities are locked and secure.

1.3.18 Ensure set-up and tear down of facility is thoroughly completed (i.e., returning tables and chairs to original location, storing TV’s in their secure locations). Ensure books and materials are properly stored and classrooms are free of loose materials and debris after use. Coordinator may recruit volunteers from congregation to perform set-up and tear down tasks.

1.3.19 Plan and coordinate a summer curriculum for Catholic Youth Religious Education (i.e. Vacation Bible School event or coordination with Rapid City Parish hosted summer event). If required, schedule and organize Vacation Bible School in consultation with the Catholic Priest, or designee. Recruit volunteer teachers and staff, and create funds requests in order to obtain the appropriate materials when such a program is deemed necessary.

1.3.20 Project the required amount of RE and Vacation Bible School curriculum material and submit a timely report of needs to the Catholic Priest.

1.3.21 Comply with all laws and requirements at the Federal, State, and Local level, to include Air Force Instructions and policies.

1.3.22 Keep a record of participants and volunteers on staff. Submit a list of volunteers to Catholic Priest every month.

1.3.23 Attend Catholic Parish Advisory Council meetings.

1.3.24 Attend contractor staff meetings as convened by the Wing Chaplain.

1.3.25 Participate in at least one continuing education or professional development event each year. When possible, the Chapel may fund registration fees.

1.3.26 Develop and maintain a professional working relationship with the EAFB Chaplain

Corps Staff, and the Catholic Community, especially with Catholic Community Coordinator and Advisory Council members, giving special attention to open communication and advance coordination regarding Catholic Community programs.

1.3.27 Perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Wing Chaplain or designee as well as completed required background check. Submit the names and qualifications of proposed subcontractors to the Wing Chaplain or designee for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW). The Coordinator is responsible for payment of substitute.

II. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

2.1 Performance Facilities:

Freedom Chapel………………………………………………Bldg 2009 Black Hills Chapel……………………………………………Bldg 3405 Chapel Activities Center….…………………………………..Bldg 2405 Higher Grounds Airmen Ministry Center……….……………Bldg 3602

2.2 Government Property Incidental To Performance: Provide office space with desk, chair, computer, printer, filing cabinets, bookcases, phone, expendable office supplies and other items necessary to perform services described in this PWS.

2.3 Computer: The government shall provide access to a computer, e-mail, and the Internet in the chapel facilities.

III. GENERAL INFORMATION

3.1 Hours of Operation: Perform responsibilities at least 4 days per week, Sunday through Thursday, unless duties are needed and requested in advance. In addition, consult with the Catholic Priest for required support on a regular basis.

3.1.1 Duty hours will be posted.

3.2 Security Requirements:

3.2.1 Physical Security: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

3.2.2 Base Passes and Identification: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. An Installation Entry Authority List (IEAL) will be provided to the contracting office. The IEAL will include at minimum the employee’s name, birth date, and Driver’s License Number, to include State of issue. This list will be updated when an employee’s status or information changes.

3.2.3 Traffic Laws: The contractor and its employees shall comply with Air Force and installation traffic regulations.

3.2.4 Key Control (if applicable): The contractor shall establish and implement methods of ensuring that all keys issued to the contractor, by the Government, are not lost or misplaced and are not used by unauthorized persons. The contractor shall report the occurrences of a lost key to the Chapel Staff, and may be liable for the cost of re-keying.

3.2.5 Background check: The Coordinator must submit an application for a background check to the Chapel Security Manager according to AFI 52-101. They must also ensure all volunteers working with youth below 18 years of age receive a background check as described in AFI 52-101. Maintain oversight of Volunteer Identification Badges for Catholic RE volunteers. Contractor/Employee--since this requirement is due to the individual having regular and reoccurring contact with children, the Tier 1 background check, State Criminal History Checks with fingerprints will be conducted by the requirement owner/sponsoring unit Security Manager. In the event the DoD CAF cannot make a suitability determination due to derogatory information, the suitability determination authority levels are identified as FSS/CC or MSG/CC (AFI 34-144, para 9.6.11.3.). The requirement owner/sponsoring unit Security Manager will in-process the contractors into their JPAS PSMnet with no access granted and notify 28 BW/IP via email. Upon the contract employee terminating employment the USM must out-process the contract employee from JPAS PSMnet and notify 28

BW/IP.

3.2.6 Records: All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the SOW, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. In addition, no items shall be removed from the premises without prior approval from the Wing Chaplain or designee. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule which may be accessed from the AF- RIMS Link located on the Air Force Portal.

Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The EAFB Records Management Office (28 CS/SCOK), (605) 385-1564, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

3.3 Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.3.1 The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest.

Additionally, the contractor shall not employ any person who is an employee of the

Department of the Air Force, either military or civilian, unless such person seeks and receives approval from Base Ethics Counselor.

3.3.2 Personnel. Present him/herself in a professional manner at all times. Attire and general hygiene shall be clean, neat, and not distracting from the service or event.

The Coordinator shall maintain professional standards of conduct and public decorum consistent with religious services being led in the workplace.

3.4 Estimated Workload:

Items Description Estimated Weekly Hours

Estimated Total Hours

1 Religious Education 4 208 2 Scheduled Office Hours 20 1040 3 Staff Meetings .25 13 4 Parish Council Meetings 0.5 26 5 Special Events (including, but not limited to): Appreciation Dinner, Stations of the Cross, Confirmation.

TOTAL: 27.75 1,443