Attch 1-APS DRY ICE PWS -17 July 23.pdf

PERFORMANCE WORK STATEMENT

FOR

WEEKLY DELIVERY OF DRY ICE

SERVICE

436th AERIAL PORT SQUADRON

DOVER AFB, DE

17 JULY 2023

SECTION ONE: SCOPE

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform the delivery of dry ice in support of Dover AFB Aerial Port Squadron as set forth in this performance work statement.

The performance period for this service is for a base year with four (4) Option years.

1. SPECIFIC FUNCTIONS. The contractor shall delivery dry ice weekly to the Dover AFB Aerial

Port Squadron, building 550, dock 27. Delivery shall be made every Tuesday before 11 am.

1.1 Packaging: Dry Ice packaging must conform to local, state, and federal guidelines and will be accomplished by housekeeping staff. Contractor will provide materials as specified in Para. 4.3.3.

1.1.1 Delivery: Delivery will be performed in accordance with Appendix A, delivery schedule.

1.1.2 Transportation: Transportation of dry ice must be in an approved vehicle and according to all local, state, and federal guidelines.

1.1.3 Quantity: The contractor shall provide 300 pounds (lbs.) of dry ice per week within allowed variance as noted in para 2.

1.1.4 Documentation: Documentation of delivery will be provided on the date of delivery.

Contractor will generate a proof of receipt to a government employee on the date of delivery. All documentation must be available to the generate and any other required agency for a minimum of three years, as specified by local, state, and federal regulations.

2.1 SECTION TWO: SERVICE SUMMARY (SDS)

Performance Objective PWS Para. Performance Threshold

Delivery on time Para 1.1.1 1 failure to provide materials per quarter.

Maintain delivery schedule Para 1.1.2 300 lbs. per delivery.

Ensure correct quantities delivered

Para 1.1.3 +/- 1-2% (3-6 lbs.)

Provide generate with proper documentation

Para 1.1.4 0 defects

2.2 Government Quality Assurance: The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.2.1 The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.2.2 When an observation indicates defective performance,a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor.

SECTION 3: GENERAL INFORMATION

3.1 Hours of Operation: The contractor shall develop and maintain a quality control program to ensure medical hazardous waste services are performed in accordance with established commercial standards, in the event of an accident. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary, and paragraph 1.1, Specific Functions. All customer complaints must be answered within 24 hours (1 workday).

3.1.1 HOURS OF OPERATION.

3.1.2 Normal Hours of Operation: Dover AFB Aerial Port’s normal work is 0001-2400 hrs. Delivery of dry ice will be performed in accordance with Appendix A, delivery schedule.

3.1.3 The contractor is not required to provide service on official United States Holidays, U.S. Holidays are as follows. If a holiday is on delivery date, contractor shall make arrangements for delivery the following day.

3.1.4 Any additional holidays declared by the U.S. Government shall likewise be considered official holidays for the purpose of this contract.

New Year’s Day Memorial Day Washington’s Birthday Columbus Day Martin Luther King Jr.

Birthday Labor Day

Christmas Day Independence Day Veteran’s Day Thanksgiving Day

3.2 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract. The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

3.2.1 In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

3.3 Privately Owned Motor Vehicles (POV): Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on DAFB per AFMAN 31-116, Motor Vehicle Traffic Supervision, in its entirety. The Contractor shall comply with AFBI 24-302, Vehicle Management, in its entirety for the operation of POVs within DAFB.

3.4 Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable Federal, State, Local, and the specific AF regulations (as applicable) regarding occupational safety and health addressed in the PWS. During the execution of the contract the Contractor shall notify the CO and Customer within one 1 business day of any damage to Government property where the dollar value exceeds $500,000.00 and within 2 work days for any damage to Government property less than $500,000.00.

The Contractor shall notify the CO within 1 business day of any injury to contract personnel which occurs while on a Government installation.

3.4.1 Mishap notifications shall contain, as a minimum, the following information:

A. Contract, Contract Number, Name and Title of Person(s) Reporting B. Date, Time and exact location of accident/incident C. Brief Narrative of accident/incident (Events leading to accident/incident) D. Cause of accident/incident, if known E. Estimated cost of accident/incident (material and labor to repair/replace) F. Nomenclature of equipment and personnel involved in accident/incident G. Corrective actions (taken or proposed) H. Other pertinent information

3.4.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

Contractors will not dispose of contract data related to a mishap until notified to do so by the CO. The following is a list of applicable regulations and Air Force Instructions:

A. 29 CFR 1910 – OSHA Standards for General Industry B. AFI 91-203 – Air Force Consolidated Occupational Safety Instruction C. AFI 91-207 – The Us Air Force Traffic Safety Program (12 Sep 2013) D. AFI 31-218 – Air Force Motor Vehicle Traffic Supervision

3.4.3 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

3.5 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

3.6 Contractor Badge Policies: All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

3.6.1 All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

3.6.2 DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

3.6.3 Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

3.7 Installation Access: The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

3.7.1 Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

3.7.2 During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation. During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

3.8 Antiterrorism Awareness Level I Training:

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

3.8.1. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True.

3.8.2 DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.)

are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

3.9 Records Management: The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirement established IAW the above mentioned regulations, contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at 302-677-5157 for guidance and training.