Attachments_to_SOW_updated.pdf

Attachment #1

Vessel Characteristics Form

Vessel Support for Field Camp Deployments in the Northwestern Hawaiian Islands

Vessel Name: ______________________________ Registration No.: _____________________

Owner/Manager Name: ________________________ Phone: ___________________________

Point of contact for scheduling inspection: Name: _________________ Phone: _____________

Address: _____________________________________________________________________

Hull type: (steel, fiberglass, wood): _______________________ Year built: _______________

VESSEL REQUIREMENTS

1. Does or will the vessel have a permit allowing operations within the Papahānaumokuākea Marine National

Monument (PMNM)? [The vessel’s permit must cover all activities related to vessel operations including but not limited to navigation, access to the PMNM, overboard discharge, anchoring, prohibited fishing, pre-trip inspections, and Vessel Monitoring System (VMS)]

Yes ____________ No ___________

2. Can the vessel demonstrate compliance with USCG Shipping Regulations found in 46 Code of Federal Regulations (CFR) Parts 1-99, vessel applicability of the various Subchapters as determined by the service employed in?

3. Vessel’s minimum cruising speed in sea state 6: _____________________________________

4. Fuel capacity: ___________________________

5. Vessel endurance:

6. Fuel consumption rate while underway at 8 knots:

7. Does the vessel have a seawater deck hose? Yes ____________ No ___________

Is there an on/off switch readily available from the working deck? Yes ______ No ________

8. Does the vessel have a freshwater deck hose? Yes ____________ No ___________

Is there an on/off switch readily available from the working deck? Yes ________ No _______

9. Does the vessel have at least one compressed air hose near the on-deck work area, capable of 125 psi?

Location: ________________________________________________________________________

10. Crane: Yes ____________ No ___________

Location ____________________________________

Lifting Capacity _____________________________________________

11. Does the vessel have the ability to carry, launch and recover at least 5 small boats up to 19 ft. LOA and

4,000 lbs. each with attached outboard motors?

Describe: ___________________________________________________________________________

12. Storage area:

a. Approximate space for small boats, motors, scientific gear and accessories: Sq. ft.

Describe arrangement:

b. Deck space for at least two (2) 20-foot steel open or closed-top shipping containers (20’ x 8’ x 8.5’), or equivalent deck and/or hold capacity for storage of scientific gear or marine debris ______________sq. ft.

c. Space for palletized storage of Government-provided equipment with access to any of the pallets while underway and/or on station:

________________sq. ft.

13. Dry storage in the interior of the vessel for holding scientific equipment, electronics & other items:

14. Freezer storage exclusive of ship’s stores for storage of scientific samples and supplies that may contain hazardous chemicals:

__________________sq. ft.

Freezer storage for frozen food for field deployment and frozen fish for seal food:

__________________sq. ft.

15. Indoor dry counter work area for placing government provided computers, printers and other electronic/office equipment:

16. Indoor area suitable for preparing monk seal food and biological samples, separate from food prep areas [must have freshwater sink that drains into sewage tanks, an electrical outlet (120VAC, 60Hz) for seal food and biological sample preparation equipment, and flat counter area for preparing biological samples]:

17. Deck space used to house Hawaiian monk seals in cages while in transit (must be away from main transit areas, sheltered from the prevailing wind and sea spray, near a fresh or saltwater hose, and away from exposure to engine, gasoline, or other noxious fumes, including cigarette smoke). Must also be located such that waste from seals can be easily hosed off the deck overboard or into sewage drains without contaminating other gear and equipment or transit areas on deck

____________________ sq. ft.

Describe arrangement:

18. Accommodations Available: Designate which spaces are available exclusively for scientific field party, which are exclusively for crew, and which spaces are shared.

Total number of rooms: ___________

Total number of berths: ___________ ____________ _______________ Crew Scientists Shared

Number 1 person rooms _________ ________

Number 2 person rooms _________

Number 3 person rooms _________

Number 4 person rooms _________ _

19. Fresh water capacity: ____________________

Is the fresh water potable? Yes ____________ No ___________

Is the fresh water filtered for drinking? Yes ____________ No ___________

If the fresh water is not filtered, how will the vessel provide drinking water for the survey staff?

20. Number of bathrooms (heads) available to Government personnel (2 required; may be given additional consideration if more than 2 are available):

Number of freshwater showers available to Government personnel (2 required; may be given additional consideration if more than 2 are available):

21. Does the vessel have a functional clothes washer and dryer on board?

22. Does the vessel have two (2) functioning small boats (such as a rigid hull inflatable boat (RHIB), safeboat, landing craft, or similar) for transferring gear, equipment, and personnel between the vessel and the islands?

(additional consideration may be given for: 1) providing additional small boats in excess of the two required, 2) that one of the small boats include one inflatable boat with an outboard engine capable of landing personnel into rocky intertidal shelves)

Number of small boats: ________________

Describe:

23. Storage for a minimum of 1,500 gallons of unleaded gasoline (additional consideration may be given for vessels who can provide storage for more than 1,500 gallons):

24. Does the vessel have a location to secure one to three Hazmat cabinets with dimensions of 4’ x 3’ x 6’?

Describe:

25. Holding capacity to store/treat wastewater:

26. What type and what is the weight of the anchor that the vessel intends on using during survey operations?

How much chain and or cable is available for paying out scope for the anchor?

What is the chain-line composed of (ex. 60 feet 1” anchor chain with 200’ 5/8” steel core galvanized wire rope)?

ELECTRONIC EQUIPMENT and COMMUNICATION REQUIREMENTS:

1. What are the makes, models and uses of the VHF radios on board the vessel (a minimum of two is required)?

2. Long-range communications devices:

Are there single side band radios? Yes ____________ No ___________ How many? __________

What are the makes and models of the single side band radio(s) (SSB)?

Vessel's Radio Call Sign? _________________

Are satellite communications including internet and wireless capability available?: Yes ____________ No

Describe: ___________________________________________________________________________

3. Navigation/charting system on vessel (plotting)?

4. GPS navigator(s):

What are the makes, and models of the Global Positioning System (GPS) units on the vessel?

Mfg. Model ______________ (circle one if applicable) Gyro/DGPS/WAAS

Mfg. Model ______________ (circle one if applicable) Gyro/DGPS/WAAS

Mfg._________________ Model ______________ (circle one if applicable) Gyro/DGPS/WAAS

Mfg._________________ Model ______________ (circle one if applicable) Gyro/DGPS/WAAS

5. What are the makes and models and coverage of the vessel radars (minimum 2 radars are required)?

6. Depth Sounders:

How many depth sounders does the vessel have? ______________________________________

What is the make, model, frequency and functional depth rating of each unit?

Video Paper

Mfg. _________________ Model _________ Range Freq. ______ _____ ______

Mfg. Model _________ Range Freq. ______ _____ ______

Mfg. _________________ Model _________ Range_______ Freq. ______ _____ ______

7. Is the vessel equipped with a Vessel Monitoring System? Yes_______ No_______

Describe: ___________________________________________________________________________

8. Does the vessel have the capability to receive up-to-date weather information?

Yes ____________ No __________

What method (fax, radio, internet etc.)?

SAFETY

1. Will the Contractor provide a stability report?

Attachment #2

VESSEL CONFIGURATION FORM

Submit vessel blueprints or scale drawings which clearly show the locations and layout of the following contract requirements:

Deck Layout: trawl winches; net reels; cranes or booms; proposed placement of space to house Hawaiian Monk Seals in cages; space for small boats, scientific gear and accessories; space for two 20-foot shipping containers; space for palletized storage of Government-provided equipment; storage for hazmat containers, storage for 1,500 gallons of fuel; etc.

Deckhouse Layout: berthing arrangements; galley arrangement; heads and showers; bridge layout; location of storage areas; location of freezer space; space and flat counter area for preparing monk seal food and biological samples; indoor dry counter work area for government-provided computers, printers and other electronic/office equipment; dry storage for scientific equipment, electronics and other items.

Please note: Blueprints or drawings provide critical information used to evaluate each proposal. Failure to furnish complete, accurate, informative diagrams, pictures, and vessel descriptions may result in rejection of the proposal or have a negative impact on the proposal rating.

Attachment #3

MASTER/CREW WORK EXPERIENCE

(One sheet for each crewmember)

Crewmember Name:

Position Charter Vessel Name_________________________________

Dates Vessel Name Fishery Type (Target/Gear)

& Location Responsibilities Specialized Experience*

* For example: experience launching and recovering small boats, approaching islands, navigating unmarked channels, operating in the near shore environment, capable of crane operations and line handling for launch and recovery of small boat and cargo, EMT training, experience operating in shallow near shore areas, experience embarking and disembarking personnel from a small boat to rocky intertidal areas, Masters License, etc.

Attachment #4

OFFEROR’S RESEARCH QUALIFICATION SHEET

Offeror’s Name______________________________________________ Vessel Name_____________________________________________________

RESEARCH EXPERIENCE: List below similar research or resource assessment activities (if any) which you have successfully performed in the past, particularly resource surveys for the U.S. Government, followed by other U.S. Government fisheries research activities, then by fisheries resource surveys and research activities conducted for State, University, or other public agencies or research institutions. Show the dollar amount opposite each contract listed. (Attach additional sheets if necessary)

Include any letters or reports of work performance provided by the contracting agency on quality of work performed.

TYPE OF WORK

NAME, ADDRESS, AND TELEPHONE NUMBER OF PROCURING

AGENCY AND CONTRACTING OFFICER

AMOUNT OF

AWARD

DATE OF

CONTRACT

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

Attachment #5 - Past Performance Questionnaire

Instructions to Offerors Sending Reference Questionnaire Forms:

Section A shall be completed by the Offeror (the firm requesting the reference) prior to issuing the questionnaires.

The Offeror shall send the questionnaires for relevant projects that are in progress or completed in the past five

(5) years to the individuals who will provide the reference. For Government contracts, send to the Contracting Officer’s Representative. For commercial references, send to personnel with duties similar to those for Government contracts. It is the responsibility of the Offeror to follow-up and encourage references to submit the questionnaire. The completed questionnaire shall be submitted via e-mail directly from the person providing the reference.

Instructions to Person Providing Reference:

In order to assess potential vendors under the Department of Commerce (DOC), the National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office (AGO), Western Acquisition Division (WAD) is obtaining past performance information with respect to each Offeror. As a reference for work performed by the firm identified in Section A of this questionnaire, your candid response will assist in the evaluation process. Please complete Section B of the questionnaire as thoroughly as possible. The questionnaire must be submitted to Nathan Rowsell, nathan.rowsell@noaa.gov and Sarah Waugh, sarah.waugh@noaa.gov no later than 2:00 PM Pacific time on MARCH 27, 2024. The subject line in the submission e-mail shall clearly indicate: Solicitation 1305M3240126 - Vessel Support for Field Camp Deployments in the Northwestern Hawaiian Islands. Past Performance Questionnaire Submission for <Company Name> and the message shall originate from the reference’s government or commercial e-mail system.

In addition to this questionnaire, you may receive a follow-up phone call to confirm or clarify information. If you have questions regarding this questionnaire or require assistance, please submit inquiries to nathan.rowsell@noaa.gov and nathan.rowsell@noaa.gov .

mailto:nathan.rowsell@noaa.gov mailto:sarah.waugh@noaa.gov

SECTION A

TO BE COMPLETED BY OFFEROR (THE FIRM REQUESTING THE REFERENCE)

PART I: OFFEROR INFORMATION

COMPANY NAME AND DIVISION NAME OF OFFEROR:

VESSEL NAME:

OFFEROR ADDRESS:

OFFEROR DUNS:

SECTION B

TO BE COMPLETED BY EVALUATOR (PERSON PROVIDING REFERENCE)

PART I: REFERENCE INFORMATION

PART II: PAST PERFORMANCE INFORMATION

TITLE OF PROJECT/CONTRACT NUMBER FOR WHICH REFERENCE IS REQUESTED:

PROCUREMENT VEHICLE (e.g. CONTRACT/ORDER/SUBCONTRACT/OTHER):

TYPE OF CONTRACT (e.g. NEGOTIATED, SEALED BID):

PRICING TYPE: (Check all that apply)

___FP ___FPI ___CPFF ___CPAF ___CPIF ___IDIQ ___BOA

___Requirements ___Labor-Hour ___T&M ___Other (Specify)

DATE OF AWARD:

PERIOD OF PERFORMANCE (INCLUDING OPTIONS):

CONTRACT AMOUNT:

• INITIAL CONTRACT DOLLAR VALUE (W/OPTIONS):

• FINAL CONTRACT DOLLAR VALUE (W/OPTIONS):

ROLE ON

PROJECT:

___PRIME

___SUBCONTRACTOR (EXPLAIN TYPE AND EXTENT OF

T T T GENERAL DESCRIPTION OF TYPE OF SERVICES/PRODUCTS REQUIRED UNDER THE

CONTRACT:

DESCRIBE COMPLEXITY OF WORK:

NAME & TITLE:

ORGANIZATION (INCLUDING AGENCYAND/OR COMPANY):

CONTRACT ROLE (e.g. CO, COR, PM):

ADDRESS:

PHONE NUMBER:

FAX NUMBER:

E-MAIL:

PART II: INFORMATION ABOUT PROJECT/CONTRACT FOR WHICH REFERENCE IS

REQUESTED

Please identify and correct any information that is not accurate in Section A.

Please objectively assess the requesting firm in each performance element below by assigning an “X” to the most appropriate rating:

• Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

• Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

• Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

• Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

• Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Performance Element Exceptional Very Good Satisfactory Marginal Unsatisfactory

1. QUALITY OF PRODUCT OR

SERVICE

Assess the contractor’s performance to contract requirements, specifications, and standards of good workmanship (e.g. commonly accepted technical, professional, environmental, or safety and health standards).

Comments:

Performance Element Exceptional Very Good Satisfactory Marginal Unsatisfactory

2. SCHEDULE

Assess the timeliness of the Contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g. efforts that contribute to or affect the schedule).

3. COST CONTROL

Assess the contractor’s effectiveness in forecasting, managing, and controlling cost.* *Cost Control – not required for Firm Fixed Price (FFP). If FFP please extend N/A in the comments box.

4. BUSINESS RELATIONS

Assess the integration and coordination of all activities needed to execute the contract, specifically the timeliness, completeness, and quality of problem identification, corrective action plans, proposal submittals, the contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award, and management of subcontractors.

5. MANAGEMENT OF KEY

PERSONNEL

Assess the contractor’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel.

6. UTILIZATION OF SMALL

BUSINESS

FAR Subpart 19.7 and 15 U.S.C.

637 contains statutory requirements for complying with the Small Business subcontracting Program.

Assess whether the contractor provided maximum practicable opportunity for small business to participate in contract performance consistent with efficient performance of the contract.* *Not required for Small Businesses.

7. Comments:

8. Additional comments you would like to share

SIGNATURE DATE

ATTACHMENT No. 6:

CODE OF CONDUCT

CHARTER VESSEL SAFETY

The contractor shall adhere to the safety regulations as set forth in Coast Guard rules effective on September 15, 1991, and as provided for by the Commercial Fishing Industry Vessel Safety Act of 1988 (specifically, 46 CFR Part

28) or subsequent additions or revisions. These regulations require that specified vessels be equipped with a variety of safety features and equipment.

A Coast Guard inspection of the vessel based on an interagency agreement between National Marine Fisheries Service (NMFS) and the Coast Guard or 46 CFR Part 28 will be required prior to performance. In addition to the requirements of 46 CFR Part 28, the Coast Guard inspection will require conformance with standards for lifesaving and firefighting equipment in the Rules for Small Passenger Vessels, which exceed the requirements of 46 CFR Part 28. Issuance of the notice to proceed by the Government is conditioned upon the successful completion of the mandatory Coast Guard inspection contained in this contract. Failure of the Contractor to successfully complete the inspection requirements shall be grounds for termination of this contract. Conformance with present regulations for commercial fishing vessels requires that the master or an individual in charge of the vessel ensures that safety drills and instruction are conducted at least once a month (46 CFR 28.270). Following personnel changes, safety orientations must be given to each individual on board that has not received the instruction or has not participated in the drills, prior to continuation of vessel operations. The contractor shall conduct such safety orientations prior to sailing on each cruise leg. Due to the frequent wholesale exchange of scientific personnel at cruise breaks, it is recommended that a full drill be completed early in each cruise leg even if less than a month has elapsed since the last drill. Each vessel must also have all required emergency instructions posted (46 CFR 28.265).

WORKING CONDITIONS FOR GOVERNMENT PERSONNEL

The contractor shall provide safe, efficient working conditions and accommodations to the Government personnel free from violence, threats of violence, harassment (including sexual harassment), intimidation, and other disruptive behavior.

The contractor, its agents, subcontractors, and employees, including the Captain and crew of the vessel shall not harass, assault, oppose, impede, intimidate, threaten, interfere with or make unwelcome advances toward any member of the Government field party. Violation under this clause may result in termination of the contract, at the discretion of the Government under the “Termination for Cause” paragraph of FAR 52.212-4, and in consequent liability of the contractor to the Government for any costs incurred, as well as debarment, suspension or similar action from future participation in government contracts.

HARMLESS FROM LIABILITY

The contractor shall hold and save the Government, its officers, agents, and employees harmless from liability of any nature or kind, including costs and expenses to which they may be subject or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or persons or property by virtue of performance of this contract, arising or resulting in whole or in part from the fault, negligence, wrongful act or wrongful omission of the contractor, or any subcontractor, their employees, and agents.

POSSESSION OF LIQUOR/ILLEGAL DRUGS

During the charter period, the possession or use of intoxicating liquor and/or illegal drugs by any person is not permitted and may be grounds for termination of this contract by the Government.

SMOKING POLICY

Smoking shall be prohibited in all interior spaces occupied or utilized by the Scientific Field Party. The Scientific Field Party shall be protected from the effects of secondary tobacco smoke at all times.

RECREATIONAL FISHING

Scientists and vessel’s crew members may engage in recreational fishing upon obtaining permission from the vessel’s Captain. Recreational fishing must be done in full compliance with the recreational fishing laws and regulations in effect at the fishing locality including those in place within Papahānaumokuākea Marine National Monument. Fish and shellfish caught recreationally may be consumed aboard the vessel or, with permission of the captain, be retained for consumption after the completion of the charter. Recreationally caught fish which are retained should be clearly marked as such, including the license holder’s name. It is the responsibility of each recreational fisherman to meet all legal and license requirements relative to the capture, landing, and possession of recreationally caught fish.

CONTROL OF PLASTIC DISCHARGES

Contractor shall comply with the Marine Plastic Pollution Research and Control Act of 1987, which establishes Federal requirements for controlling plastic discharges from ships

(End of Solicitation and Contract Language)

ATTACHMENT No. 7:

US Government electronic Code of Federal Regulations - https://www.ecfr.gov

Title 46: Shipping https://www.ecfr.gov/current/title-46 https://www.ecfr.gov/ https://www.ecfr.gov/current/title-46