Attachments B_C_D_and_E RFQ 36C24823Q1191_Grease Traps Cleaning Services_ 25 May 2023.docx

36C24823Q1191

Combined Synopsis-Solicitation 36C24823Q1191, “Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System (VACHS)

This document includes:

1. Attachments B.1, Price-Cost Schedule

2. Attachment B.2, Performance Work Statement

3. Attachment C, Contract Clauses

4. Attachment D.1, Wage Determination

5. Attachment E, Solicitation Provisions

6. Attachment E.1.1, Instruction to Offerors

Note: Contractors are encouraged to read these sections in its entirety. Special attention shall be given to Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (see E.1.1).

Table of Contents

ATTACHMENT B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE ITEM INFORMATION

NSP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform "Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System" as defined in the Performance Work Statement (PWS). The contractor shall perform to the standards of the contract.

Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 562998 - All Other Miscellaneous Waste Management Services PRODUCT/SERVICE CODE: S216 - Housekeeping - Facilities Operations Support

0001AA

Skimming Main Building Grease Trap. Includes Collection and Disposal in accordance with the Performance Work Statement (PWS).

POP Begin: 07-01-2023 POP End: 06-30-2024

0001AB

Skimming Community Living Center (CLC) Grease Trap. Includes Collection and Disposal in accordance with the PWS.

POP Begin: 07-01-2023 POP End: 06-30-2024

0001AC

Quarterly Preventive Maintenance Service to Main Building Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2023 POP End: 06-30-2024

0001AD

Quarterly Preventive Maintenance Service to CLC Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2023 POP End: 06-30-2024

0001AE

Contractor shall provide drain treatment and four (4) electronic dispensing pumps at VCS Cafeteria and Nutrition and Food Services in accordance with the PWS. Pumps are to be provided on a lease basis.

POP Begin: 07-01-2023 POP End: 06-30-2024Pap

0001AF

Contractor shall perform an annual Reactivity Corrosive Ignitability (RCI) waste analysis.

POP Begin: 07-01-2023 POP End: 06-30-2024

0001AG

The contractor shall collect and recycle used cooking oil at VCS Cafeteria.

POP Begin: 07-01-2023 POP End: 06-30-2024

NSP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform "Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System" as defined in the Performance Work Statement (PWS). The contractor shall perform to the standards of the contract.

Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025

1001AA

Skimming Main Building Grease Trap. Includes Collection and Disposal in accordance with the Performance Work Statement (PWS).

POP Begin: 07-01-2024 POP End: 06-30-2025

1001AB

Skimming Community Living Center (CLC) Grease Trap. Includes Collection and Disposal in accordance with the PWS.

POP Begin: 07-01-2024 POP End: 06-30-2025

1001AC

Quarterly Preventive Maintenance Service to Main Building Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2024 POP End: 06-30-2025

1001AD

Quarterly Preventive Maintenance Service to CLC Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2024 POP End: 06-30-2025

1001AE

Contractor shall provide drain treatment and four (4) electronic dispensing pumps at VCS Cafeteria and Nutrition and Food Services in accordance with the PWS. Pumps are to be provided on a lease basis.

POP Begin: 07-01-2024 POP End: 06-30-2025

1001AF

POP Begin: 07-01-2024 POP End: 06-30-2025

1001AG

POP Begin: 07-01-2024 POP End: 06-30-2025

NSP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform "Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System" as defined in the Performance Work Statement (PWS). The contractor shall perform to the standards of the contract.

Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AA

Skimming Main Building Grease Trap. Includes Collection and Disposal in accordance with the Performance Work Statement (PWS).

POP Begin: 07-01-2025 POP End: 06-30-2026

2001AB

Skimming Community Living Center (CLC) Grease Trap. Includes Collection and Disposal in accordance with the PWS.

POP Begin: 07-01-2025 POP End: 06-30-2026

2001AC

Quarterly Preventive Maintenance Service to Main Building Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2025 POP End: 06-30-2026

2001AD

Quarterly Preventive Maintenance Service to CLC Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2025 POP End: 06-30-2026

2001AE

Contractor shall provide drain treatment and four (4) electronic dispensing pumps at VCS Cafeteria and Nutrition and Food Services in accordance with the PWS. Pumps are to be provided on a lease basis.

POP Begin: 07-01-2025 POP End: 06-30-2026

2001AF

POP Begin: 07-01-2025 POP End: 06-30-2026

2001AG

POP Begin: 07-01-2025 POP End: 06-30-2026

TOTAL SECOND OPTION

NSP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform "Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System" as defined in the Performance Work Statement (PWS). The contractor shall perform to the standards of the contract.

Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027

3001AA

Skimming Main Building Grease Trap. Includes Collection and Disposal in accordance with the Performance Work Statement (PWS).

POP Begin: 07-01-2026 POP End: 06-30-2027

3001AB

Skimming Community Living Center (CLC) Grease Trap. Includes Collection and Disposal in accordance with the PWS.

POP Begin: 07-01-2026 POP End: 06-30-2027

3001AC

Quarterly Preventive Maintenance Service to Main Building Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2026 POP End: 06-30-2027

3001AD

Quarterly Preventive Maintenance Service to CLC Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2026 POP End: 06-30-2027

3001AE

Contractor shall provide drain treatment and four (4) electronic dispensing pumps at VCS Cafeteria and Nutrition and Food Services in accordance with the PWS. Pumps are to be provided on a lease basis.

POP Begin: 07-01-2026 POP End: 06-30-2027

3001AF

POP Begin: 07-01-2026 POP End: 06-30-2027

3001AG

POP Begin: 07-01-2026 POP End: 06-30-2027

TOTAL THIRD OPTION

NSP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform "Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System" as defined in the Performance Work Statement (PWS). The contractor shall perform to the standards of the contract.

Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028

4001AA

Skimming Main Building Grease Trap. Includes Collection and Disposal in accordance with the Performance Work Statement (PWS).

POP Begin: 07-01-2027 POP End: 06-30-2028

4001AB

Skimming Community Living Center (CLC) Grease Trap. Includes Collection and Disposal in accordance with the PWS.

POP Begin: 07-01-2027 POP End: 06-30-2028

4001AC

Quarterly Preventive Maintenance Service to Main Building Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2027 POP End: 06-30-2028

4001AD

Quarterly Preventive Maintenance Service to CLC Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: 07-01-2027 POP End: 06-30-2028

4001AE

Contractor shall provide drain treatment and four (4) electronic dispensing pumps at VCS Cafeteria and Nutrition and Food Services in accordance with the PWS. Pumps are to be provided on a lease basis.

POP Begin: 07-01-2027 POP End: 06-30-2028

4001AF

POP Begin: 07-01-2027 POP End: 06-30-2028

4001AG

POP Begin: 07-01-2027 POP End: 06-30-2028

TOTAL FOURTH OPTION

NSP

52.217-8, OPTION TO EXTEND SERVICES. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform "Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System" as defined in the Performance Work Statement (PWS). The contractor shall perform to the standards of the contract.

Contract Period: 52.217-8 POP Begin: TBD POP End: TBD

5001AA

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. Skimming Main Building Grease Trap. Includes Collection and Disposal in accordance with the Performance Work Statement (PWS).

POP Begin: TBD POP End: TBD

5001AB

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. Skimming Community Living Center (CLC) Grease Trap. Includes Collection and Disposal in accordance with the PWS.

POP Begin: TBD POP End: TBD

5001AC

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. Quarterly Preventive Maintenance Service to Main Building Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: TBD POP End: TBD

5001AD

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. Quarterly Preventive Maintenance Service to CLC Grease Trap. This item includes total pump, cleaning of inlet/outlet pipes, inspection, power washing, scraping, and cleaning of metal covers in accordance with the PWS.

POP Begin: TBD POP End: TBD

5001AE

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. Contractor shall provide drain treatment and four (4) electronic dispensing pumps at VCS Cafeteria and Nutrition and Food Services in accordance with the PWS. Pumps are to be provided on a lease basis.

POP Begin: TBD POP End: TBD

5001AF

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. Contractor shall perform an annual Reactivity Corrosive Ignitability (RCI) waste analysis.

POP Begin: TBD POP End: TBD

5001AG

NSP

52.217-8, OPTION TO EXTEND SERVICES. CONTRACTOR SHALL NOT PRICE THIS ITEM. The contractor shall collect and recycle used cooking oil at VCS Cafeteria.

POP Begin: TBD POP End: TBD

B.2 PERFORMANCE WORK STATEMENT (PWS)

36C24823Q1191

Page 1 of Page 1 of GREASE TRAPS CLEANING AND COOKING OIL RECYCLING SERVICES AT VA CARIBBEAN HEALTHCARE SYSTEM

1.0 Introduction. This is a non-personal services contract to provide “Grease Traps Cleaning and Cooking Oil Recycling Services at VA Caribbean Healthcare System (VACHS)”. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of this PWS.

1.3 Scope. The Contractor shall perform these requirements in accordance with this PWS, local, state, and federal laws and regulations, and Veteran Affairs (VA) regulations. In the event of conflict between regulatory guidance, the most stringent requirement shall apply. See section 3.0 within this document for further details.

2.0 General Requirements. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.1.1 Type of Contract. The Government will award a firm-fixed price contract.

2.1.2 Period of Performance. The period of performance for this effort will be a base year of 12 months from the time of award and four (4) option periods of twelve (12) months each. Each option will be exercised at the government’s discretion. In addition, the resulting contract will have an additional option to extend the services for up to six (6) months at the government’s discretion.

2.1.3 Location and Hours of Work. The Contractor shall perform the services at VACHS during the core hours of operation from 7:00 AM 4:00 PM Monday through Friday. The exceptions are Federal Holidays, Good Friday, and/or when the government facility is closed due to local or national emergencies, administrative closings, or similar federal government directed facility closings.

2.1.4 Recognized Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

2.2 Contract Administration and Management

2.2.1 Performance/Progress Meetings will be held as necessary. There may be occasions when meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC) system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the Project Manager (PM) and/or Contracting Officer (CO) as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the COR shall sign the written minutes of these meetings.

2.2.2 Contract Administration. Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the government and the contractor.

2.2.2.1 Contracting Officer (CO). The CO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the CO. In the event the contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and solely at the risk of the contractor. All contract administration will be effected by the CO. Communications pertaining to contractual administrative matters shall be addressed to the CO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the CO authorizing such changes.

2.2.3 Contractor Employees. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work specified herein. The contractor shall ensure the labor categories/occupation code as defined by the Department of Labor are aligned to those tasks delineated in this PWS. The contractor shall comply with the minimum rates established in the applicable wage determination for this service. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.2.3.1 Contractor Identification. All contract personnel shall be identified as a Contractor (i.e., badge, company logo, or uniform).

2.2.4 Personnel Qualification. The contractor shall ensure that all drivers assigned to this project possess the necessary qualifications and certifications to drive the vehicles safely and legally.

2.2.5 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractors employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor shall remove, from the job site, any employee for reasons of misconduct or security. The contractor shall ensure employee conduct complies with 41 U.S.C. 423, Procurement Integrity. The contractor shall also ensure that no contractor employees conduct political related activities or events on VACHS facilities.

2.2.6 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of VACHS facilities. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain facilities’ access as required. The Contractor shall provide a personnel roster listing all employees that will work under this contract. The roster listing shall be provided within 10 days after contract award. Contractor access to the VA facilities will be exclusively for work in connection with this contract.

2.2.7 Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor's responsibility to assure compliance with this PWS and requirements referenced in this contract. Provisions provided in the PWS are not intended to relieve the Contractor of this responsibility.

2.3 Vehicles. Contractor’s vehicles shall be used for their designated purpose only; in operable condition and shall meet all local, state, and federal safety regulations; operated in accordance with al medical center traffic regulations; identified by company name and logo. Due to limited space, the contractor can have a maximum of two (2) vehicles at any given time on VACHS premises.

2.4 Health and Safety. The contractor and its subcontractors, if any, shall comply with Public Law 91-596, Occupational Safety and Health Act (OSHA). In addition, the contractor shall comply with 29 CFR 1910, Occupational Safety and Health Standards, 29 CFR 1926, Safety and Health Regulations for Construction, and all other applicable federal, state, and local requirements for protecting the safety of the contractor's employees, building occupants and the environment. All applicable standards of the OSHA shall be followed when working in accordance with this project.

2.4.1 Occupants Safety. The contractor shall take all safety precautions and safety measurement necessary to protect the lives and health of occupants of the building and user of the equipment. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space. In addition, shall have in place and be responsible of enforcing it, a safety program/procedure, which shall be followed by their employees in the performance of their duties.

2.4.2 In performance of this contract, the Contractor shall follow Veterans Affairs Central Office (VACO) Directive 7710, Occupational Safety and Health, for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VACHS smoking policy, which designates all space as non-smoking areas.

2.4.3 The Contractor is responsible to identify, provide and maintain, if required, all personal protective equipment (PPE) needed to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety required to perform the work. Training on required safety programs and the proper use of PPE's shall be provided, and documentation maintained by the contractor.

2.5 Injury or Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment.

2.6 Environmental Requirements.

2.6.1 Executive Orders (EOs) 13990, Protecting Public Health and the Environment and Restoring Science to Tackle the Climate Crisis and 14057, Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability applies to this service. A copy of EO 13990 can be found at the Federal Register webpage at https://www.federalregister.gov/documents/2021/01/25/2021-01765/protecting-public-health-and-the-environment-and-restoring-science-to-tackle-the-climate-crisis; EO 14057 can be found at https://www.federalregister.gov/documents/2021/12/13/2021-27114/catalyzing-clean-energy-industries-and-jobs-through-federal-sustainability.

2.6.2 Environmental Compliance. All operations, including but not limited to: transportation, maintenance, grease trap cleaning, collection and disposal procedures shall be in compliance with applicable laws, rules and regulations:

a. Environmental Protection Agency (EPA)

b. Puerto Rico (PR) Department of Natural and Environmental Resources (PRDNER) formerly known as Puerto Rico Environmental Quality Board

c. PR Department of Transportation (PRDOT)

d. PR Aqueduct and Sewer Authority (PRASA)

e. Uniform Plumbing Code (UPC)

f. National Standard Plumbing Code (NSPC)

2.6.3 Safety Data Sheet (SDS). Contractor shall submit to the government, a copy of all Safety Data Sheets (SDS) for any chemical products and/or biological additives proposed to be used during contract performance. All materials must be approved by VACHS prior to being used.

2.7 Physical Security. The Contractor shall protect existing buildings, facilities, utilities, and equipment during working period and will be responsible for any damages resulting from operation and/or execution of this contract. The Contractor shall conduct his operations to cause the least possible interference with normal operations of the government because the facilities will remain in operation during the entire maintenance period.

2.8 Influenza vaccine.

2.8.1 “Flu Shot” is mandatory for all VHA employees and contractors as per VHA Directive 1192.0. Contractor shall provide a list of employees under contract performance with their vaccination compliance. This requirement is to be submitted on or before November 30 of each year. Employees and Contractors who are not vaccinated as per authorized exclusions on VHA Directive are to be documented as such and always required to wear healthcare face mask while on VHA premises.

2.9 Addition and/or removal of equipment and services. VA reserves the right to add and/or remove equipment, increase/decrease frequencies, etc. within this contract. All changes, if any, will be made via a supplemental agreement to the contract.

3.0 Performance Requirements. The following section specifies the Performance Objectives and Performance Elements for the contract. This requirement includes two (2) grease traps:

3.1 Skimming, Grease Collection and Disposal. The contractor shall carry out skimming floating oil and grease of VACHS grease traps. The estimated monthly amount to be picked up and disposed is approximately 4,300 gallons from the two grease traps units. The contractor shall provide this service eight (8) times a year. This service shall not be provided during the quarterly services (see technical exhibit 1 for further details).

3.1.1 Disposal. All cooking waste must be properly managed and /or disposed as per Puerto Rico Department of Natural and Environmental Resources nonhazardous waste regulations. All waste material cleaned from grease traps shall be transported to an authorized PRDNER grease-cooking oil recovery/recycling facility. All manifests and service orders must be signed by VACHS authorized personnel. Copies of all manifests shall be provided to the VACHS’ Environmental Regulatory Section (ERS). All disposal manifests and service report must be submitted to the ERS Office as required by the PRASA and PRDNER as evidence of maintenance and disposal of waste.

3.2 Quarterly Preventive Maintenance and Total Pump (including disposal). The contractor is responsible for conducting scheduled and systematic inspections to ensure that the VACHS grease traps remain in optimal working conditions. Service shall be performed in accordance with the requirements specified herein and commonly accepted in the commercial marketplace. The service includes grease traps located in both the main building and Community Living Center (CLC) building. No chemical or biological additives will be applied into the grease traps without prior approval from VACHS. The contractor shall perform total pump (empty the grease traps in its entirety). This service shall be performed within the initial month upon the commencement of the contract.

3.2.1 Contractor shall inspect the grease trap for proper operation, all grease and residues must be pumped or vacuumed from the trap; all waste build up must be removed from trap or pit walls and all associated equipment within the pit. The remaining residue must be recovered if feasible, if not then the residue be flush down with water and pump out as required by the unique configuration of the grease trap. Obstructions in inlet/outlet pipes must be cleared to ensure unrestricted flow. In addition, the preventive maintenance shall include the following:

3.2.1.1 Power-washing of Grease Trap, as well as the associated piping and drains, as needed.

3.2.1.2 Scraping of tanks inside walls, as needed.

3.2.1.3 Inspection of tanks’ walls, piping, and drains, as needed.

3.2.1.4 Cleaning of metal covers (both sides), as needed.

3.3 Contractor shall provide four (4) Electronic Dispensing Pumps on a lease basis. The pumps shall be installed at VCS Cafeteria and Nutrition and Food Services and shall be subject to monthly evaluations and assessments. In addition, the contractor shall provide the appropriate drain treatment (microorganism product)

3.3.1 If during the grease trap inspection, an unusual condition exists such as a presence of solids or presence of different liquid (e.g. sanitary sewer waste), strong odor (alcohol-like), the contractor shall perform appropriate chemical analyses of the contents (floating materials, liquid and sludge) to determine if the materials are hazardous waste. If such analyses indicate a presence of hazardous materials in the trap, the servicing of the unit shall be terminated, and the contractor shall contact PM or CO. The contractor is not responsible for the disposal of hazardous contents. If non-hazardous, the contractor shall proceed with the cleaning.

3.4 The contractor shall conduct an annual Reactivity Corrosive Ignitability (RCI) waste analysis.

3.5 Cooking Oil Pick-up and Recycling. The contractor is responsible for the timely collection and recycling of used cooking oil at the VCS Cafeteria. The contractor is expected to complete the collection within two (2) working days upon receiving notification from the government. The estimated quantity of used cooking oil to be collected and recycled is approximately twenty-four (24) 55-gallon drums (approximately 2 per month).

3.5.1 The contractor shall provide documentation (service ticket) after each pickup of used cooking oil. The service ticket shall include details such as the total gallons of oil removed and the condition of the container. Additionally, the contractor is required to submit evidence demonstrating that the used cooking oil was properly recycled. The manifest or bill of lading shall indicate the facility name and location. The contractor shall provide this documentation within 10 calendar days following the completion of the service.

3.5.2 In the event of spill, contractor must report the incident to the Operations Control Center (OCC) at 787-641-7582 extension 10264 and to the Project Manager.

3.6 Emergency Calls/Services. Contractor shall be available to provide services during emergencies. Contractor shall respond within two (2) hours after notification and be on site at San Juan VACHS within the next two (2) hours and provide a quote to the CO. Emergency and/or services beyond the scope of this requirement, if any, may be incorporated to this contract via a supplemental agreement.

3.6.1 For unscheduled or emergency services provided the Contractors’ service personnel shall report directly to the Operations Control Center (OCC) for notification to VA Police Officer or designee. OCC telephone number is (787) 641-7582 ext. 10264

3.7 Reporting. The contractor shall provide a written report (service ticket), including disposal manifests, after each service is performed. The report is due 10 calendar days after the service is performed.

4.0 Performance Requirements Summary (PRS) Matrix

4.1 The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The government expects the contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and or awards.

4.2 Method of Surveillance: The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). Surveillance methods may include: random, planned, 100% inspections, and/or customer complains.

acceptable level

acceptable level

drain treatment

acceptable level

acceptable level

acceptable level

4.3 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, IAW the PRS Matrix. The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

4.4 Whenever the COR notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies within 3 days, or as otherwise authorized by the COR, after the notification in writing by the COR without affecting the regularly scheduled work.

4.5 Upon satisfactory completion by the Contractor and acceptance by the COR of the work completed by the contractor in accordance with this Performance Work Statement, payment will be approved. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings and/or deduction to be determined by the CO.

4.6 Quality Control. The contractor shall maintain an effective Quality Control Program, including but not limited to the tools to measure and validate results, to ensure services are performed IAW this PWS. This program must be revised and improved as necessary to guarantee process validation. The purpose of this program is to identify, prevent, and ensure non-recurrence of defective services.

5.0 Deliverables

Reactivity Corrosive Ignitability waste analysis

6.0 Related Documents

6.1 Definitions

CONTRACTING OFFICER (CO): A Contracting Officer is a government employee who has authority to enter into, administer, and or terminate contracts, as well as make related determinations and findings on behalf of the Government. (Note: The only individual who can legally bind the Government.)

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with it in the Performance Work Statement

DELIVERABLE: A tangible or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). Examples of a deliverable are a report, a document, a server upgrade, or any other building block of an overall project.

GOVERNMENT FURNISHED PROPERTY (GFP): All equipment, goods and land possessed by the government and subsequently delivered or otherwise made available to the Contractor.

INSPECTION. Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements

MATERIAL. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

NON-PERSONAL SERVICES. The personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): Government agency part of the US Department of Labor with the primary responsibility for administrating the Occupational Safety and Health act of 1970. This act has the purpose of preservation of human resource.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

PROPERTY. All tangible property, both real and personal.

QUALITY ASSURANCE (QA): A procedure or set of procedures taken by the Government to ensure that services acquired under government contracts conform to the contract’s quality and quality requirements.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A plan specifying the surveillance methodology used by the COR for surveillance of the contractor’s performance.

QUALITY CONTROL (QC): Task performed by the contractor to ensure excellence of the organization’s output.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

6.2 Acronyms

6.3 Applicable Codes, Directives and Publications

The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

29 CFR, Part 1910 Occupational Safety and Health Standards

29 CFR, Part 1926 Safety and Health Regulations for Construction

EO 13990 Protecting Public Health and the Environment and Restoring Science to Tackle the Climate Crisis

EO 14057 Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability

FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

HSPD 12 Homeland Security Presidential Directive 12 Policy for a Common Identification Standard for Federal Employees and Contractor

OMB M-05-24 Office of Management and Budget (OMB) Guidance Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors

VACO Directive 7710 Occupational Safety and Health

TECHNICAL EXHIBIT 1 (TE-1)

Schedule of Services

TECHNICAL EXHIBIT 2 (TE-2)

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE (With No Sensitive Data but Requires Training)

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

*****************************…