Attachments - 86615621Q00009.docx

Attachment 0001 – Statement of Work (SOW)

Attachment 0002 – Quality Assurance Surveillance Plan (QASP)

Attachment 0003 – Price Rate Schedule

Attachment 0004 – Past Performance Information

Attachment 0005 – Past Performance Survey

Attachment 0006 - Subcontracting Plan Template

Attachment%200003%20-%20Price%20Rate%20Schedule.xlsx Price Rate Schedule

CONTRACT LINE ITEM NUMBERS (LINs) DETAILS Attachment 0003_Solicitation # 86615621Q00009_242 Program Feasibility Studies Data Web-Based Subscription Services

ITEM NO. ITEM OR SERVICE QUANTITY UNIT UNIT PRICE AMOUNT

BASE YEAR $ $

0001 Web-Based Subscription 12 MONTHS - 0

0002 Unlimited Access for Healthcare Facility with Patient Data 12 MONTHS - 0

0003 Unlimited Access for Outpatient Data 12 MONTHS - 0

0004 Unlimited Access to Demographic Data 12 MONTHS - 0

0005 User Manual and User on-going Support 12 MONTHS - 0

0006 Unlimited Access to Hospital Service Area Mapping 12 MONTHS - 0

0007 User Training Sessions and Instruction 1 MONTHS - 0

SUBTOTAL - 0

OPTION YEAR 1

0008 Web-Based Subscription 12 MONTHS - 0

0009 Unlimited Access for Healthcare Facility with Patient Data 12 MONTHS - 0

0010 Unlimited Access for Outpatient Data 12 MONTHS - 0

0011 Unlimited Access to Demographic Data 12 MONTHS - 0

0012 User Manual and User on-going Support 12 MONTHS - 0

0013 Unlimited Access to Hospital Service Area Mapping 12 MONTHS - 0

0014 User Training Sessions and Instruction 1 MONTHS - 0

SUBTOTAL - 0

OPTION YEAR 2

0015 Web-Based Subscription 12 MONTHS - 0

0016 Unlimited Access for Healthcare Facility with Patient Data 12 MONTHS - 0

0017 Unlimited Access for Outpatient Data 12 MONTHS - 0

0018 Unlimited Access to Demographic Data 12 MONTHS - 0

0019 User Manual and User on-going Support 12 MONTHS - 0

0020 Unlimited Access to Hospital Service Area Mapping 12 MONTHS - 0

0021 User Training Sessions and Instruction 1 MONTHS - 0

SUBTOTAL - 0

OPTION YEAR 3

0022 Web-Based Subscription 12 MONTHS - 0

0023 Unlimited Access for Healthcare Facility with Patient Data 12 MONTHS - 0

0024 Unlimited Access for Outpatient Data 12 MONTHS - 0

0025 Unlimited Access to Demographic Data 12 MONTHS - 0

0026 User Manual and User on-going Support 12 MONTHS - 0

0027 Unlimited Access to Hospital Service Area Mapping 12 MONTHS - 0

0028 User Training Sessions and Instruction 1 MONTHS - 0

SUBTOTAL - 0

OPTION YEAR 4

0029 Web-Based Subscription 12 MONTHS - 0

0030 Unlimited Access for Healthcare Facility with Patient Data 12 MONTHS - 0

0031 Unlimited Access for Outpatient Data 12 MONTHS - 0

0032 Unlimited Access to Demographic Data 12 MONTHS - 0

0033 User Manual and User on-going Support 12 MONTHS - 0

0034 Unlimited Access to Hospital Service Area Mapping 12 MONTHS - 0

0035 User Training Sessions and Instruction 1 MONTHS - 0

SUBTOTAL - 0

TOTAL (BASE YEAR PLUS ALL OPTION YEARS) - 0

** Round to whole numbers (example: $20,000.00); do not use decimals places (example: $20,000.50) image4.emf

Attachment%200004%20-%20Past%20Performance%20Information_Chart.docx Attachment 0004_Solicitation # 86615621Q00009_242 Program Feasibility Studies Data

Web-Based Subscription Services

PAST PERFORMANCE INFORMATION (relevant services performed in the 3 years prior to submission of proposal)

PRIME CONTRACTOR OR PARTNER/SUBCONTRACTOR NAME_____________________________

CLIENT NAME *

POINT OF CONTACT NAME, ADDRESS, TELEPHONE

A. TYPE OF SERVICES PROVIDED,

B. SCOPE, &

C. MAGNITUDE

CONTRACT NUMBER AND

VALUE OF CONTRACT

DATE SERVICES PROVIDED

PRINCIPAL PARTNERS/KEY PERSONNEL

PPIRS

On File

HUD Office of Public and Indian Housing

John Doe, PIH Office of Technical Assistance, 1234 7th St, Washington, DC 78945 202-555-1234

Technical Assistance to public housing agencies

C-DEN-12345 $1,000,000

1/07 - 1/09

John Smith, Project Manager; Jane Doe, TA Specialist; John Smith Jr, Accounting Specialist

Y/Yes

N/No

* If performance was as a subcontractor, this will be the name of the prime contractor.

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Attachment%200005%20-%20Past%20Performance%20Survey.docx Attachment 0005_Solicitation # 86615621Q00009_242 Program Feasibility Studies Data

PAST PERFORMANCE SURVEY

This past performance survey is to be completed on the designated contractor or key personnel as designated below:

PAST PERFORMANCE PROJECT IDENTIFICATON (To be filled out by the Quoter):

CONTRACTOR OR KEY PERSONNEL NAME:

Click here to enter text.

CONTRACT or ORDER NUMBER:

Click here to enter text.

PROJECT TITLE:

Click here to enter text.

TOTAL PERIOD OF PERFORMANCE, INCLUDING OPTIONS

Click here to enter text.

PAST PERFORMANCE REFERENCE INFORMATION (To be filled out by the Reference):

NAME:

Click here to enter text.

TITLE:

Click here to enter text.

AGENCY or CUSTOMER:

Click here to enter text.

PHONE:

Click here to enter text.

E-MAIL

Click here to enter text.

The Department of Housing and Urban Development (HUD) is procuring the services described in the box below. You have been selected by the contractor or key personnel identified above to provide past performance information to HUD to be used in evaluating the Quoter’s proposal for this acquisition. Thank you for your input.

Summarize the services acquired here.

If this past performance survey is related to key personnel, please summarize the level of interface you had with the designated key personnel throughout the life of the project you oversaw.

For each of the Five (5) criteria listed below, the rater must choose One (1) Adjectival Rating by checking the box, as applicable. At a minimum, for any rating that is checked Exceptional, Very Good, Marginal or Unsatisfactory, please submit additional comments to substantiate the rating. If Cost Control is N/A, Please explain why.

1. QUALITY OF SERVICE

RATING

Adjectival Rating

Definition

Exceptional

Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor/Key Personnel were highly effective

Very Good

Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor/Key Personnel were effective

Satisfactory

Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor/Key Personnel appear or were satisfactory

Marginal

Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor/Key Personnel has not yet identified corrective actions.

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s/Key Personnel’s corrective actions appear or were ineffective.

ADDITIONAL COMMENTS:

Click here to enter text.

2. SCHEDULE

RATING

Adjectival Rating

Definition

Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor/Key Personnel were highly effective

Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor/Key Personnel were effective

Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor/Key Personnel appear or were satisfactory

Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor/Key Personnel has not yet identified corrective actions.

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s/Key Personnel’s corrective actions appear or were ineffective.

Click here to enter text.

3. COST CONTROL

RATING

Adjectival Rating

Definition

Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor/Key Personnel were highly effective

Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor/Key Personnel were effective

Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor/Key Personnel appear or were satisfactory

Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor/Key Personnel has not yet identified corrective actions.

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s/Key Personnel’s corrective actions appear or were ineffective.

Not Applicable

Click here to enter text.

4. BUSINESS RELATIONS

RATING

Adjectival Rating

Definition

Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor/Key Personnel were highly effective

Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor/Key Personnel were effective

Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor/Key Personnel appear or were satisfactory

Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor/Key Personnel has not yet identified corrective actions.

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s/Key Personnel’s corrective actions appear or were ineffective.

Click here to enter text.

5. MANAGEMENT OF KEY PERSONNEL

RATING

Adjectival Rating

Definition

Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor/Key Personnel were highly effective

Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor/Key Personnel were effective

Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor/Key Personnel appear or were satisfactory

Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor/Key Personnel has not yet identified corrective actions.

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s/Key Personnel’s corrective actions appear or were ineffective.

Click here to enter text.

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Attachment%200006%20-%20Subcontracting%20Plan%20Template.docx

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

WASHINGTON, DC 20410-1000

SUBCONTRACTING PLAN

SOLICITATION or CONTRACT NUMBER: 86615621Q00009

The U.S. Department of Housing and Urban Development recommends that offerors use the following format to submit proposed Individual Subcontracting Plans, including modifications. While this template has been designed to be consistent with Federal Acquisition Regulation (FAR) 52.219-9, other formats of a subcontracting plan may be acceptable. However, failure to include the essential information as exemplified in this model may be cause for either a delay in acceptance or the rejection of a bid or offer where the clause is applicable. Further, the use of this template is not intended to waive other requirements that may be applicable under FAR 52.219-9 or that may appear in the Government’s solicitation. This template is not intended to replace any existing Corporate/Commercial Plan that is more extensive.

Contractor:

Address:

DUNN & BRADSTREET (DUNS) NUMBER: ________________________________________________

Approximate Value of Contract:

Item/Service (Description): _______________________________________________________

Select Subcontracting Plan Type:

( ) Individual Plan: Covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

( ) Master Plan: Contains all the required elements of an individual contract plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved. However, as the contractor receives government contracts requiring subcontracting plans, it develops goals specific for each plan.

( ) Commercial Plan: Covers the offeror’s fiscal year (including goals) and applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line).

(1) – GOALS

State the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

Zero dollars is not an acceptable goal for the SB, SDB, WOSB, HUBZone, VOSB or SDVOSB categories since this does not demonstrate a good faith effort throughout the period of performance of the contract.

NOTE: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

Basic Contract – Year 1 (Performance Period: MM/DD/YYY – MM/DD/YYYY):

a.

SB:

(Includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.)

b.

HUBZone SB:

c.

SDB:

(Includes ANCs and Indian tribes) d.

WOSB:

e.

VOSB:

f.

SDVOSB:

Option – Year 2 (Performance Period: MM/DD/YYY – MM/DD/YYYY):

a.

SB:

(Includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.)

b.

HUBZone SB:

c.

SDB:

(Includes ANCs and Indian tribes) d.

WOSB:

e.

VOSB:

f.

SDVOSB:

Option – Year 3 (Performance Period: MM/DD/YYY – MM/DD/YYYY):

a.

SB:

(Includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.)

b.

HUBZone SB:

c.

SDB:

(Includes ANCs and Indian tribes) d.

WOSB:

e.

VOSB:

f.

SDVOSB:

Option - Year 4 (Performance Period: MM/DD/YYY – MM/DD/YYYY):

a.

SB:

(Includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.)

b.

HUBZone SB:

c.

SDB:

(Includes ANCs and Indian tribes) d.

WOSB:

e.

VOSB:

f.

SDVOSB:

Option - Year 5 (Performance Period: MM/DD/YYY – MM/DD/YYYY):

a.

SB:

(Includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.)

b.

HUBZone SB:

c.

SDB:

(Includes ANCs and Indian tribes) d.

WOSB:

e.

VOSB:

f.

SDVOSB:

(2) – STATEMENT OF DOLLARS

The following dollar values correspond to the percentage goals in (1).

Base Contract – Year 1 (Total contract value of $______):

a.

Total planned subcontracting dollars:

b.

Dollars planned to be subcontracted to SB (includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB):

c.

Dollars planned to be subcontracted to HUBZone SB:

d.

Dollars planned to be subcontracted to SDB (includes ANCs and Indian tribes):

e.

Dollars planned to be subcontracted to WOSB:

f.

Dollars planned to be subcontracted to VOSB:

g.

Dollars planned to be subcontracted to SDVOSB:

Option – Year 2 (Total contract value of $ ):

a.

Total planned subcontracting dollars:

b.

Dollars planned to be subcontracted to SB (includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB):

c.

Dollars planned to be subcontracted to HUBZone SB:

d.

Dollars planned to be subcontracted to SDB (includes ANCs and Indian tribes):

e.

Dollars planned to be subcontracted to WOSB:

f.

Dollars planned to be subcontracted to VOSB:

g.

Dollars planned to be subcontracted to SDVOSB:

Option – Year 3 (Total contract value of $ ):

a.

Total planned subcontracting dollars:

b.

Dollars planned to be subcontracted to SB (includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB):

c.

Dollars planned to be subcontracted to HUBZone SB:

d.

Dollars planned to be subcontracted to SDB (includes ANCs and Indian tribes):

e.

Dollars planned to be subcontracted to WOSB:

f.

Dollars planned to be subcontracted to VOSB:

g.

Dollars planned to be subcontracted to SDVOSB:

Option – Year 4 (Total contract value of $ ):

a.

Total planned subcontracting dollars:

b.

Dollars planned to be subcontracted to SB (includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB):

c.

Dollars planned to be subcontracted to HUBZone SB:

d.

Dollars planned to be subcontracted to SD (includes ANCs and Indian tribes):

e.

Dollars planned to be subcontracted to WOSB:

f.

Dollars planned to be subcontracted to VOSB:

g.

Dollars planned to be subcontracted to SDVOSB:

Option – Year 5 (Total contract value of $ ):

a.

Total planned subcontracting dollars:

b.

Dollars planned to be subcontracted to SB (includes HUBZone SB, SDB, WOSB, VOSB, and SDVOSB):

c.

Dollars planned to be subcontracted to HUBZone SB:

d.

Dollars planned to be subcontracted to SDB (includes ANCs and Indian tribes):

e.

Dollars planned to be subcontracted to WOSB:

f.

Dollars planned to be subcontracted to VOSB:

g.

Dollars planned to be subcontracted to SDVOSB:

(3) – DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM (Check all that apply)

PRINCIPAL SUPPLY/SERVICE

LB

SB

HUBZone SB

SDB

WOSB

VOSB

SDVOSB

(4) – METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB.

(5) – METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES (Check all that apply)

____ System for Award Management (SAM) database

____ Company Source Lists.

____ Veteran Service Organizations

____ National Minority Purchasing Council Vendor Information Service.

____ U.S. Department of Commerce Minority Business Development Agency’s Research and Information Service.

____ SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB Service/Trade Associations.

____ SBA’s Lists of Certified SDB and HSB Concerns.

____ SB and Minority Business trade fairs or conferences

____ Other: Explain –

(6) – INDIRECT COSTS (Check which applies.)

Indirect costs have not been included in establishing subcontracting goals.

Indirect costs have been included in establishing subcontracting goals.

If included, describe how you determine the proportionate share of indirect costs incurred with:

SB (Including ANCs and Indian tribes):

HUBZone SB:

SDB (Including ANCs and Indian tribes):

WOSB:

VOSB:

SDVOSB:

(7) – ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name:

Address:

Telephone:

Title:

Description of Duties:

(8) – EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Contacting minority and small business service and trade associations

Contacting business development organizations

Attending small and minority business procurement conferences and trade fairs

Using SAM database to research sources

Other: Explain -

Internal Efforts to Guide and Encourage Purchasing Personnel:

Presenting workshops, seminars, and training programs

Establishing, maintaining, and using SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB source lists, guides, and other data for soliciting subcontracts

Other: Explain -

(9) – INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance that the following will be done:

I agree to include FAR Clause 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $700,000 to adopt a subcontracting plan similar to this one that complies with the eleven elements in FAR 52.219-9.

(10) – REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance that the following will be done:

I agree to cooperate in any studies or surveys as may be required.

I agree to submit periodic reports so the government can determine the extent of compliance with the subcontracting plan.

I agree to submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph l of the clause at FAR 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports will provide information on subcontract awards to SB concerns (including ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs) and WOSB concerns. Reporting will be in accordance with the clause at FAR 52.219-9, or as provided in agency regulations.

I agree to ensure that my subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

____ I will provide this prime contract number, its DUNS number, and the e-mail address of our company official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

_____ I will require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

(11) – DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if in agreement)

I agree to maintain the following records to show compliance with this subcontracting plan:

a. Source lists, guides, and other data that identify SB, HUBZone SB, SDB, WOSB, VOSB and SDVOSB concerns.

b. Records on organizations contacted to locate SB, HUBZone SB, SDB, WOSB, VOSB and SDVOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $150,000, indicating

(1) Whether SB concerns were solicited and, if not, why not.

(2) Whether HUBZone SB concerns were solicited and, if not, why not.

(3) Whether SDB concerns were solicited and, if not, why not.

(4) Whether WOSB concerns were solicited and, if not, why not.

(5) Whether VOSB concerns were solicited and, if not, why not.

(6) Whether SDVOSB concerns were solicited and, if not, why not.

(7) If applicable, the reason award was not made to a SB, HUBZone SB, SDB, WOSB, VOSB, or SDVOSB concern.

d. Records of outreach efforts to contact:

(1) Trade/service associations.

(2) Business development organizations.

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB sources.

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor.

(12) Good Faith Effort Assurance

Assurance that you will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

Yes ☐ No ☐

(13) Written Explanation Assurance

Assurance that you will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion. Yes ☐ No ☐

(14) Subcontractor Non-prohibit Assurance

Assurance that you will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

(15) Timely Payment of Small Business Subcontractors Assurance

Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

This subcontracting plan was prepared by:

Signature:

Printed name:

Title:

Phone number:

Date prepared: ______________________

This subcontracting plan was ACCEPTED by:

Signature ________________________________________

Typed Name: _____________________________________

Title: ____________________________________________

Date: _________________

Attachment 0006_Solicitation # 86615621Q00009_242 Program Feasibility Studies Data image1.wmf image1.emf

Attachment 0001 - Statement of Work.pdf

STATEMENT OF WORK

SECTION 242 PROGRAM FEASIBILITY STUDIES

DATA WEB-BASED SUBSCRIPTION SERVICES

U.S. DEPTRATMENT OF HOUSING AND URBAN DEVELOPMENT

OFFICE OF HEALTHCARE PROGRAMS

1.0. BACKGROUND: The Department of Housing and Urban Development (HUD) Office of

Healthcare Programs Section 242 --Hospital Mortgage Insurance Program (hereinafter "242") presently insures a growing portfolio of hospital mortgages. Because of the sizeable amount of each mortgage and rapid changes occurring in the health care industry, great care shall be taken to avoid and mitigate insurance risks. Complete, timely, and accurate financial and operational information on U.S. hospitals is essential for HUD's risk management activities to be successful, both in evaluating potential applicants and in monitoring the insured loan portfolio. Section 242(a) specifies the program's purpose --"to assist the provision of urgently needed hospitals for the care and treatment of persons who are acutely ill.” An independent consultant has provided HUD a model for determining market need. Title XXIV gives the

HUD Secretary responsibility for determining the market need of hospitals seeking 242 mortgage insurance. Because of the amount of each mortgage and the rapid changes occurring in the health care industry, great care shall be taken to mitigate insurance risks. Market need is an important factor in determining the future success/failure of a hospital; therefore, a proper evaluation, which includes but is not limited to current/forecasted demographic and utilization trends, is essential for HUD to execute its fiduciary responsibilities to the American Taxpayer. The Department does not have the resources to develop, manage and maintain this data on its own. However, there are several vendors who compile information from hospitals' Medicare Cost Reports and other sources and offer this information to customers in need of health care industry data. It is anticipated that the Contractor shall utilize an existing collection of data and not purchase new software to perform the tasks.

2.0. OBJECTIVES: HUD OHP requires support to gather, assess and minimize risk associated with

Section 242 program, which provide mortgage insurance for hospitals. The primary service objective is to provide a web-based subscription services platform to populate, manage, and provide selected data for market analysis purposes for healthcare facilities (Hospitals) in the United States and its territories.

3.0. SCOPE: The Contractor shall furnish the necessary personnel, materials, services, equipment, facilities, and shall otherwise do all things necessary for, or incidental to, the performance of the tasks set forth in this Statement of Work (SOW). The work to be performed under this SOW includes the task requirements described below. The Contractor shall maintain regular, frequent, and responsive contact with HUD's Contracting Officer’s Representative (COR).

The Contractor shall provide key data that the Office of Health Care Programs uses when underwriting new applications and reviewing new preapplications. The data includes demographics and hospital utilization data that is needed to evaluate the competitive market position of hospitals that apply for mortgage insurance. Not having this contract will jeopardize HUD’s ability to evaluate the market and market position of prospective Borrowers.

The contractor shall provide a team of qualified personnel to perform the requirements in this SOW.

The Contractor team shall consist of specialists with sufficient professional experience and qualifications to complete tasks defined in the SOW successfully and not later than the timeframe given. The Contractor shall provide personnel with demonstrated expertise in the following areas:

1. Definition and Evaluation of the service area for the inpatient and outpatient hospital services-and the methods for determining the need for such services in the market area.

2. Hospital financial and utilization data available from the US center for Medicare and

Medicaid services

The Contractor shall obtain approval from the Contracting Officer before making any substitutions of the approved personnel that are performing in the positions described above. At a minimum, any staff proposed as substitutes or replacements must have equivalent professional experience and qualifications.

4.0. Quality Control: The Contractor shall establish and maintain a complete quality control program that shall ensure services are performed in accordance with this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non reoccurrence of defective services. The Contractor's quality control program is the means by which the Contractor assures that the Contractor’s work complies with the requirements of the contract.

4.1. Quality Control Plan: The Contractor shall develop, maintain, enforce, and document a Quality

Control Plan (QCP). The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified in this contract. The QCP shall be sufficiently detailed to provide the Contractor's methodology for identifying and recruiting qualified personnel. The QCP shall also provide the Contractor's methodology for resolving problems identified by the Government during reviews conducted in accordance with its Quality Assurance Surveillance Plan (QASP). The

QCP shall also provide the Contractor's methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system. The QCP shall demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established in the

Government's QASP. The QCP shall address Quality Management Approach, Quality Assurance, Quality Control and Quality Standards.

The Contractor's QCP shall be delivered to the Contracting Officer within 20 calendar days after contract award (or with the Contractor's proposal if it is an evaluation factor). The QCP shall be submitted to the Contracting Officer within five business days when changes are made thereafter.

After acceptance of the QCP, the Contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to its quality control system.

5.0. TASKS: The Contractor shall perform the following tasks:

5.1. Web-Based Subscription Services: The Contractor shall provide a web-based tool designed specifically to house data information from Medicaid and Medicare Services (CMS). The Contractor shall ensure that the data is retrievable and remains current. The Contractor shall ensure that the government can retrieve the data from other sources recommended by HUD staff.

5.2. Unlimited Access to Healthcare Facility Data: The information database shall allow HUD personnel to conduct inpatient market analysis to be used for 242 mortgage underwriting and asset management purposes. On an inpatient basis, HUD should be able to access the most current inpatient utilization data for the most recent year available and projected year utilization by zip code for selected service areas. The information shall allow HUD to determine the applicant hospital’s service area, market share, hospital competitors and the following:

1. Identify the number of acute care discharges for the most recent years for selected user defined zip codes and States, also for a selected county, city, or Metropolitan Statistical Area (MSA).

This should be completed for the most recent year and a projected year as determined by HUD and the Contractor.

2. Identify the number of inpatient days for the most recent years for selected user defined zip codes and States, also for a selected county, city, or Metropolitan Statistical Area (MSA). This should be completed for the most recent year and a projected year as determined by HUD and the

Contractor.

3. Population data should be available by age cohorts to include the following standard groupings:

0-17, 18-44, 45-64 and 65-74, and 85+.

4. Generated reports should be imported into an excel document that provides existing acute care facilities operating within the service defined zip codes. The report should include the following information for each facility (most recent year available):

(i) Discharges

(ii) Inpatient days

(iii) market share

(iv) number of licensed beds

(v) occupancy rates

(vi) The report should also show a weighted state average and service area weighted average for occupancy.

5. For acute care hospitals, “discharges” and “patient days” as listed above should not include

Skilled Nursing Care, Intermediate Nursing Facility Care, the hospital stays of Normal

Newborns, or Behavioral Health. The Contractor shall make data available through a web-based tool and applicable reports should be compatible to import into MS excel. Proposals should include a description of the frequency and extent of updates.

5.3. Access to Healthcare Out-patient Data: The eb-based platform shall provide clear description (in detail) of the services to be performed. Benefits of Service to provide a more thorough analysis:

Hospital’s criteria are pushing more diagnosis and treatment options to the outpatient setting. The hospital outpatient market continues to expand creating more variations in patient care while at the same time posing the threat of the lost business due to increasing competition. The effect on future hospitals revenues is likely to be significant.

Recognizing that there are multiple levels of detail available, outpatient data should reveal geographically where specific procedures originated demographically who uses specific services, and what patient conditions drive procedure volumes. The data should be able to identify acute-care competitors, independent ambulatory surgery centers, physician offices, and imaging centers that are being used for outpatient procedures. Ultimately, the outpatient data should allow HUD to determine the hospital’s outpatient market share and calculate the outpatient volumes at competing hospitals and other outpatient settings. It is desired to start with the basic outpatient measures while reserving the ability to add more information as described below. To begin with, the outpatient analysis should focus on emergency room visits, ambulatory surgery procedures, imaging visits, clinic visits, and observation (23 hour) stays. Two critical access with this need model is:

1. Access to hospital and non-institutional facility outpatient service statistics.

2. Obtain outpatient services 5-year demand projections for Need Model Analysis

5.4. Unlimited Access to Demographic Data: The Contractor shall provide an existing web tool that provides current and projected demographic data for no less than five-year period. HUD will supply a list of zip codes that make up the demographic data for no less than a five-year period. HUD will supply a list of zip codes that make up the demographic area. The web tool must provide demographic data for the four age groupings: (0-17, 18-44, 45-64, 65-74, and 85+). Aggregate demographic data for the current and projected year shall also be supplied for the State. It is important that the data be as current and accurate as possible. Preference is for the demographic data for the selected zip codes to be given as a total. The contractor shall make these data available through a web-based tool. Proposals shall include a description of the frequency and extent of updates, methodology used to determine the population at the zip code level of detail and used in developing projected demographic data. HUD shall be able to access the data with ease at any time.

5.5. User Manual and Support: The Contractor shall designate a trained professional to handle periodic questions related to the information database via email and/or telephone. The contractor shall make it known to HUD users how to contact the trained professional. Population, inpa tient, and outpatient data must be updated to coincide with release of updated data from the vendors who will supply the contractor with the data.

The Contractor shall provide a user’s manual to each user and will provide user support services via telephone during business hours. Training manuals will be provided prior to the kickoff meeting and updated every year of any web changes. The Contractor shall support up to three users at different geographic locations. Only HUD offices or its designated agent(s) may access the above date without express (written) approval for the Director of the Office Hospital Facilities or his/her designee in the HUD offices are in Washington, DC and New York, NY and are subject to change.

5.6. Hospital Service Area Mapping: The Contractor shall produce electronic maps and overlaps showing the hospital area by zip code and the competitors service area by zip code and how they may or may not intersect from their existing web-based subscription tool.

5.7. User Training Sessions and Instruction: The Contractor shall conduct one group training session on the functions of the Web-based subscription service prompt for the SMS approximately 30 days after award (TBD by COR).

6.0. Post-Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The

Government intends to convene a Post Award Conference with the Contractor within 20 calendar days after contract award. The Contracting Officer will notify the Contractor of the specific date, location, and agenda within seven (7) calendar days after contract award.

7.0. Project Work Plan: The Contractor shall provide the Contracting Officer with a copy of the

Project Work Plan within 20 calendar days after contract award.

8.0. Transition In: Not applicable.

9.0. Transition Out: Not Applicable.

10.0. COMPLIANCE: The contractor shall comply with HUD guidelines for websites and other communications materials (see Attachments). See Section 508 accessibility guidelines as defined by the federal government. Please see the following URLs for details:

• Section 508 Information: http://www.section508.gov/

• Guide to the Section 508 Standards: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards

10.1. HUD-Specific Section 508 Requirements: All electronic and information technology (EIT) procured through this Statement of Work / Bill of Materials and any resulting contract, contract, delivery order, or purchaser order must meet the applicable accessibility standards at 36 CFR §1194, U.S.

http://www.section508.gov/ https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards

Architectural and Transportation Barriers Compliance Board (Access Board) under the authority of

Section 508 of the Rehabilitation Act Amendment of 1998.36 CFR 1194, unless an agency exception to this requirement exists. 36 CFR §1194, U.S. Architectural and Transportation Barriers Compliance Board

(Access Board) is viewable at http://www.section508.gov. The contractor shall indicate for each line item in the schedule whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR §1194.

NOTE: If the deliverable includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation, and support.

11.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES: None.

12.0. PERIOD OF PERFORMANCE: The contract shall have a base period of 1-year with four 1-year option periods.

13.0. PLACE OF PERFORMANCE: The web-based subscription services under the contract shall be performed at the Contractor’s site.

14.0. HOURS OF OPERATIONS: The Contractor shall provide web-based subscription services 24 hours a day, 7 days a week.

15. DELIVERABLES:

Task/Requirement Deliverable Duration/Timing

1. Web-based

Subscription

The web-based subscription services under the contract shall be performed at the Contractor’s site.

The Contractor shall provide web-based subscription services 24 hours a day, 7 days a week.

2. Unlimited Access for

Healthcare Facility with patient data

Unlimited access of financial and operational data as described for one year with new data access for option year.

30 calendar days after award

3. Unlimited for

Healthcare Out-patient Data

Unlimited access to age graded discharge, patient day, and outpatient services data for each year.

4. Unlimited Access to

Demographic Data

Unlimited access to age graded discharge, patient day, and outpatient services data for each

5. User Manual & User

On-going Support

Provide user manuals to each

Subject Matter Expert (SME).

http://www.section508.gov/

6. Unlimited Access to the Service area mapping

Contractor must be able to produce electronic maps and overlays showing the hospital area by zip code and the competitors service area by zip code and how they may or may not intersect from their existing web-based subscription web-based tool.

30 Calendar days after award

7. User Training

Sessions and

Instruction

One group training session. Approximately 30 days after award. TBD at the COR request.

8. Progress/Status Report

Submit a bi-weekly report showing actual progress against the Project Work Plan.

Bi-weekly by COB Tuesday for duration of contract

9. Quality Control Plan Quality Control Plan QQuality Control Plan -within 20 calendar days of contract award.

10. Project Work Plan Project Work Plan PProject Work Plan -within 20 calendar days of contract award.

image2.emf

Attachment 0002 - QASP.pdf

Quality Assurance Surveillance Plan (QASP) 242 Program Feasibility Studies Database

Web-based Subscription Services 02/22/2021 Version 1.0

1 Vision

1 INTRODUCTION

1.1 Purpose

1.2 Performance Management Approach

1.3 Performance Management Strategy

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer

2.2 The Government Technical Representative

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY

LEVELS

4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

4.2 Customer Feedback

4.3 Acceptable Quality Levels

5 QUALITY ASSURANCE DOCUMENTATION

5.1 The Performance Management Feedback Loop

5.2 Monitoring Forms

6 ANALYSIS OF QUALITY ASSURANCE ASSESSEMENT

6.1 Determining Performance

6.2 Reporting

6.3 Reviews and Resolution

6.4 Surveillance Matrix

Appendix 1 - Surveillance Matrix

Appendix 2 - Corrective Action Report (CAR)

Appendix 3 - Customer Complaint Record

Appendix 4 - Performance Assessment Report (PAR)

Quality Assurance Surveillance Plan (QASP)

242 Program Feasibility Studies Database Web-Based Subscription Services

Vision

To achieve operational excellence through the operation and maintenance of a web-based subscription services platform to populate, manage, and provide selected data for market analysis purposes for healthcare facilities (Hospitals) in the United States and its territories.

1 INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the Statement of Work (SOW) entitled 242 Program Feasibility Studies Database Web-based Subscription Services. This plan sets forth the procedures and guidelines the Office of Healthcare Programs (OHP) will use in ensuring the required performance standards or service levels are achieved by the Contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the SOW and the Contractor's Quality Control Plan (QCP), and to ensure that the Government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the Integrated Project Team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor's performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.2 Performance Management Approach

1.2.1 The SOW structures the acquisition around "what service or quality level is required", as opposed to "how the Contractor should perform the work" (i.e., results, not compliance). This QASP will define the performance management approach taken by OHP to monitor and manage the Contractor's performance to ensure the expected outcomes or performance objectives communicated in the SOW are achieved.

Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the Contractor.

1.2.2 Performance management represents a significant shift from the more traditional Quality Assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the Contractor to play a large role in how the work is performed, if the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A "results focus" provides the Contractor flexibility to continuously improve and innovate over the course of the contract if the critical outcomes expected are being achieved and/or the desired performance levels are being met.

1.3 Performance Management Strategy

1.3.1 The Contractor is responsible for the quality of all work performed. The Contractor measures that quality through the Contractor's own Quality Control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by Contractor employees or by subcontractors. The Contractor's QCP shall set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the SOW. The Contractor shall develop and implement a performance management system with processes to assess and report its performance to the designated government representative. This QASP enables the Government to take advantage of the Contractor's QC program.

1.3.2 The Contracting Officer’s Representative (COR) shall monitor performance and review performance reports furnished by the Contractor to determine how the Contractor is performing against communicated performance objectives. The Contractor shall be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

2.1 The Contracting Officer

The Contracting Officer (CO) is responsible for monitoring contract…