ONTARIO INTERNATIONAL AIRPORT AUTHORITY

Construction Manager at Risk (CMAR) Terminal Restroom Modernization and Other Improvement Project

SPECIFICATIONS

VOLUME 1 OF 1

DIVISION 01

APRIL 2026

CITY OF ONTARIO

COUNTY OF SAN BERNARDINO

Ontario International Airport flyontario.com

Division 1 Specifications 001100 - 017900 March 2026

Table of Contents

SECTION 011000 - SUMMARY OF WORK

SECTION 012510 - SUBSTITUTIONS

SECTION 013100 - PROJECT MANAGEMENT

SECTION 013210 – SCHEDULE (CMAR)

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 013325 - SHOP AND WORKING DRAWINGS, PRODUCT DATA, AND SAMPLES

SECTION 014000 - QUALITY REQUIREMENTS

SECTION 014225 - REFERENCE STANDARDS

SECTION 014510 - CONTRACTOR QUALITY CONTROL

SECTION 015210 - TEMPORARY FACILITIES

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017300 - EXECUTION

SECTION 017330 - CUTTING AND PATCHING

SECTION 017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 017423 - FINAL CLEANING

SECTION 017720 - CONTRACT CLOSEOUT

SECTION 017825 - OPERATION AND MAINTENANCE DATA

SECTION 017840 - CONTRACT RECORD DOCUMENTS

SECTION 017900 - DEMONSTRATION AND TRAINING

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SECTION 011000 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 Summary and Description

The Construction Manager at Risk (CMAR) shall provide complete Preconstruction Phase and Construction Phase services, including furnishing all labor, materials, supervision, tools, equipment, services, and incidentals necessary for the complete and finished performance of the Work in accordance with the Contract Documents.

The CMAR shall perform the Work consistent with the Ontario International Airport Authority (OIAA) requirements, the contract documents, applicable FAA requirements, and all Federal, State, and local regulations.

Work under this Contract will be authorized on a Task Order basis and may include one or more Guaranteed Maximum Prices (GMPs). The CMAR shall support open-book cost development and Federal cost compliance where applicable.

The CMAR acknowledges that the Work will occur within an active, occupied terminal environment operating 24 hours per day, 365 days per year, and shall plan and execute the Work to minimize impacts to Airport operations, tenants, and the traveling public.

The CMAR shall utilize OIAA’s Project Management Information System (PMIS), Unifier, as the sole platform for project controls, cost management, document control, and formal project communications.

1.2 Project Description

The Ontario International Airport Authority (OIAA) is implementing the Terminal Restroom Modernization and Other Improvements Project (“The Project”).

The Project generally consists of renovation and modernization of existing passenger facilities within an active terminal environment and includes, but is not limited to, the following:

1.2.1 Restroom Modernization Project

Replace and upgrade aging facilities and equipment in the central public airside restrooms in Terminals 2 and 4 at ONT. Existing ADA stalls will be widened to comply with current ADA standards.

Existing lighting, toilets, fixtures, and equipment will be removed and replaced with new energy-eƯicient LED lighting, water-eƯicient flush toilets, fixtures, and other equipment.

The improvements will not change the existing number of stalls and fixtures in the restrooms. Prior to construction, a temporary bank of restrooms will be constructed with approximately the same number of fixtures to ensure that the passenger level of service is maintained during construction.

1.2.2 Hold-Room Enhancement Projects

Modernize hold rooms in Terminals 2 and 4 at ONT. The existing seating will be removed and replaced with new bench seating, new gate counters, modernized gate electrical infrastructure, new carpet, and new overhead lighting. The hold room seating and podium arrangements will be reorganized to improve passenger flow and line of sight to gates. New seats will be equipped with embedded power outlets to improve passenger experience and level of service.

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1.2.3 Other Projects

OIAA has identified the potential to add other future adjacent and/or similar improvement projects on an on- call basis. To assist Proposers in their submittal of this RFP, see below for a representative sample of the types of potential future projects. This list is not to be considered all inclusive. OIAA is not guaranteeing that any of the potential future projects will be approved.

I. Other Improvement Projects

a) Paging Systems Replacement

b) CUTE/CUPs

c) Concession & OƯice Space Build Out

d) Other Terminal Improvement Projects

Work on the Program will be executed within an active airport and terminal environment and is intended to support the Authority’s ongoing terminal improvement and passenger experience initiatives.

Construction phasing, temporary facilities, work hours, access constraints, and logistics will be critical elements of the Work.

Certain Task Orders may be funded in whole or in part with Federal funds. The CMAR shall comply with all applicable Federal requirements when such funding applies.

1.3 Scope of Services

1.3.1 General

The Contractor shall perform all Pre-Construction and Construction Services as described in Scope of Services below by providing all labor, materials, equipment, tools, logistics, transportation and supplies necessary to complete the Work described in and reasonably inferable from the Contract Documents for the Program (the “Work”). Contractor by this Agreement agrees to furnish its best skill, attention, and judgment and to cooperate with OIAA in furthering the interests of the Program. Contractor shall furnish design reviews, estimating, scheduling, all other Pre- Construction Services, bidding, self-performed work, construction management and administration services and all other Construction Services as may be required and use its best eƯorts to perform the Work in the most expeditious, economical, and thorough manner consistent with OIAA’s interests and the interests of the Program. Pre-Construction Services and Construction Services will be a Guaranteed Maximum Price (GMP) contract.

1.3.2 Pre-Construction – Scope of Services

1. Work closely with the design team to validate and update the existing as-built building and site conditions. This will require verifying dimensions/details/structure, inspecting existing building support systems, testing for hazardous material, building utility service monitoring/metering/testing and where possible investigating “unknown conditions,” keeping in mind that the airport environment is a 24 hour/day, 7 day/week operation, and that multiple shifts and/or weekend work may sometimes be necessary to provide these services. The CMAR will be required to provide equipment such as ladders, tools, man lifts where reasonably required and to perform investigative demolition and patching of finishes.

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The CMAR shall promptly notify OIAA of any discovered discrepancies, unknown conditions, or conflicts that may impact cost, schedule, or airport operations.

2. Review the design documents and provide recommendations related to the overall design, completeness of the design documents, constructability, and logistics and phasing to ensure the successful completion of this program. This also includes identifying scope gaps such as missing drawings, details, and specification details to ensure the constructability of the program. Recommendations shall specifically address impacts to airport operations, passenger level of service, and construction sequencing within an active terminal environment.

3. Participate in weekly and ad-hoc pre-construction coordination meetings with OIAA, Stakeholders, and design team. The CMAR shall provide qualified staƯ with decision-making authority to support timely resolution of design and constructability issues.

4. Document all project meetings and distribute meeting minutes to all parties. Meeting minutes shall also be uploaded to OIAA’s PMIS (Unifier) within two (2) business days unless otherwise directed.

5. Provide additional services as requested by the Owner during pre-construction services that are reasonably inferable to support development of the GMP and successful delivery of the Program.

6. Provide preliminary Program estimates at various times during the pre-construction eƯort including at a minimum of the following: an Initial GMP (IGMP) and a Final GMP (GMP) at the completion of the 90% drawing submittal to the Authority Having Jurisdiction (AHJ) and OIAA. For any federally funded Task Order, cost development shall comply with applicable Federal cost principles and cost reasonableness requirements.

7. Provide progressively detailed estimates based on the 30/60/90/100% progressive sets of construction documents. Estimates shall be prepared in an open-book format acceptable to OIAA.

8. The CMAR will assist with both establishing the design-to-budget and identifying opportunities to reduce costs should the current estimate of a design deliverable exceed the design-to-budget. The CMAR shall maintain a Value Engineering log tracking accepted, rejected, and pending items.

9. All costs associated with the Program, including Value Engineering tracking log, will be tracked by the components identified in the Scope of Work section above. All CMAR estimating eƯorts will follow this format as well. Cost models shall be maintained current throughout preconstruction.

10. Provide guidance on procurement strategies to optimize the construction schedule and reduce the costs incurred by OIAA. This may include advanced procurement and purchasing strategies to maintain Program schedule and secure best available pricing.

Procurement strategies shall consider long-lead materials and operational constraints of the Airport.

11. The CMAR shall provide a program schedule to complete all Components noted under Scope of Work above, expeditiously and with minimal impact to airline/airport operations and the traveling public. The schedule will include all aspects of the Program, including those not directly managed by the CMAR. The schedule will have suƯicient detail to convey

Division 1 Specifications Page 4 of 138 001100 - 017900 March 2026 to an acceptable level the approach, critical path and clear understanding of the challenges to be overcome for each component in the Program. Schedules shall be developed and maintained in accordance with Section 013210 requirements.

12. Produce site logistics and construction phasing diagrams for use in explaining and coordinating the work with OIAA and OIAA stakeholders as well as for inclusion in the design packages submitted to OIAA and the AHJ. These plans are required to meet the requirements set forth in the most recent version of the OIAA Design and Construction Handbook and these Project Requirements. Phasing shall maintain required passenger level of service and continuous airport operations.

13. Maintain and submit all required submittals and bid packages via Prolog or OIAA’s designated PMIS platform (Unifier), as directed by OIAA.

1.3.3 Construction General Conditions - Scope of Services

1. Manage the solicitation, assembly and buyout of all subcontractor bid packages under the direction of OIAA. Review and document the subcontractor’s proposals and make recommendations to OIAA on the award of subcontracts. Subcontracts shall be procured and awarded in accordance with the General Conditions. Should the CMAR wish to self-perform any portion of the contract, it must be in accordance with the contract documents Percentage of Work Performed by the Contractor in the Special Conditions. All procurements shall support open-book GMP development where applicable.

2. Hold and administer all construction contracts for all work excluding owner furnished material, furnishings, or other items identified on the construction documents.

3. Maintain qualified Management and Superintendent StaƯ to coordinate and manage the work, keeping in mind that the airport environment is a 24 hour/day, 7 day/week operation and that multiple shifts and/or weekend work may be necessary. Include quality control, safety control, schedule and project engineering staƯing as required for appropriate durations. Any changes to staƯ shall only be allowed with prior approval by OIAA.

4. Maintain a detailed, critical path schedule in an .xer and .pdf format and advise on progress per Section 013210. The schedule will include all aspects of the Program, including those not directly managed by the CMAR. Provide four-week look-ahead schedules and monthly updates consistent with Section 013210.

5. Provide monthly cost reports. Explain variations between GMP estimate and actual costs.

Cost reports shall be maintained in Unifier and support audit requirements where Federal funding applies.

6. Maintain and provide accounting records to a schedule of values per the Components including subcontractor bids, buy-out analysis, invoices, and other relevant documentation to OIAA.

7. Review and process subcontractor change requests, making recommendations to OIAA on the most eƯective approach to implement approved changes. Change documentation shall be maintained within Unifier.

8. Report, adhere and manage the Program to the environmental regulations set forth by OIAA and the State of California. These regulations include but are not limited to OSHA, Cal

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Green, CEQA, SCAQMD, recycling requirements, and related environmental requirements.

The CMAR shall comply with Section 017419 for all Environmental Mitigation Requirements.

9. Maintain and update construction-phasing plans. Regularly brief OIAA on construction status, upcoming work with potential operational and passenger impacts and adjustments to the project phasing plans. Night work and constrained logistics shall be assumed unless otherwise directed by OIAA.

10. Implement and eƯectively manage a documented program for quality control that is acceptable to OIAA as section 014000.

11. Implement and eƯectively manage a documented safety program that is acceptable to OIAA and applicable FAA operational safety requirements.

12. Implement and document procedures for processing shop drawings, RFIs and all other submittals per Section 013100, 013300, and 013325. All records shall be maintained in Unifier.

13. Obtain and finalize all necessary construction permits.

14. Submit daily construction reports to the Program. Daily reports shall be uploaded to Unifier.

15. Create and catalogue a photo gallery of existing conditions and weekly job progress as described in Section 013233.

16. Coordinate and abide by all applicable OIAA project standards. The OIAA Design and Construction Handbook and the Program Specification will serve as the specific project standards.

17. Coordinate construction inspections with the Authority Having Jurisdiction (AHJ). Track, respond to and resolve notices to the satisfaction of the authority having jurisdiction.

18. Coordinate construction inspections with the OIAA Construction Inspection Division or those identified by OIAA. Track, respond to and resolve notices to the satisfaction of the authority having jurisdiction.

19. Manage all subcontractors, vendors, and suppliers, coordinating all work. The CMAR shall take a proactive role in resolving disputes between subcontractors. Coordinate construction activities with the OIAA PM Team.

20. Ensure that the CMAR, Subcontractors of all tiers, and all other parties involved in the Program pay applicable prevailing wages as required by State of California wage requirements. CMAR is required to pay, and shall require each Subcontractor of every tier to pay, all workers not less than the general prevailing rate of per diem wages for work of a similar character in the County of San Bernardino as determined under the California Prevailing Wage Law, California Labor Code section 1720, et seq., as amended and as supplemented by the Project Labor Agreement, except to the extent the Work is subject to the Davis Bacon Act, in which case CMAR shall pay, and shall require each Subcontractor of every tier to pay, not less than the higher of the applicable general prevailing rate of per diem wages established under the California Prevailing Wage Law or the prevailing wage rate established under the Davis Bacon Act.

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21. Ensure the CMAR and its subcontractors adhere to all conditions of and sign the letter of assent of the Project Labor Agreement (PLA) and comply with all other Applicable Laws in the performance of all Preconstruction and Construction Work.

22. Provide a warranty of all Work performed under the CMAR.

23. Prior to Substantial Completion, provide system commissioning and training for OIAA.

24. Secure all occupancy permits, submit record documents, and maintenance manuals.

Review and process final change orders. Submit a final report on construction costs. CMAR to provide a dedicated Closeout Manager.

25. All contractor trade parking will be remote and not on the airfield. The CMAR is encouraged to submit creative ideas for parking and access to the program site.

26. Maintain up-to-date and provide as-built documentation at the close of each component in the Program

27. Building Permit and Deputy inspection fees will be paid by OIAA. Any of these fees paid by the CMAR will be reimbursed by OIAA, at actual cost without markup, upon presentation of the invoice, including receipt backup.

28. Any necessary environmental testing not conducted as part of pre-construction services will be bid on and managed by the CMAR as part of the construction contract.

29. Approximately two months prior to the expiration of the 1-year contractor’s warranty and guarantee delivered to OIAA by the CMAR, OIAA will review the entire program component scope for quality of workmanship and quality of newly installed equipment. The CMAR will be required to warrant and repair any work not in compliance with the one-year warranty/guarantee.

In addition to the requirements set forth here within and in the Contract Documents, the CMAR shall provide construction phase management and oversight services necessary to deliver each authorized Task Order within the operational constraints of Ontario International Airport.

The CMAR’s responsibilities shall include, but not be limited to, the following supplemental requirements:

Scheduling Integration

The CMAR shall maintain and regularly update the Project CPM schedule in accordance with section 013210, including preparation of three-week look-ahead schedules, monthly schedule updates, and Time Impact Analyses when required.

Quality Program

The CMAR shall implement and maintain an overall Project Quality Assurance (QA) program acceptable to OIAA and consistent with the specifications here-in. The CMAR’s QA program shall provide oversight, verification, and coordination of the Work to ensure compliance with the Contract Documents.

Each subcontractor and any CMAR self-performed Work shall be performed under a Contractor Quality Control (QC) program compliant with the specification here-in.

The CMAR shall be responsible for ensuring that all subcontractors of every tier

Division 1 Specifications Page 7 of 138 001100 - 017900 March 2026 establish, implement, and maintain eƯective QC procedures, including required inspections, testing, and documentation.

The CMAR shall monitor the eƯectiveness of subcontractor QC programs and shall promptly notify OIAA of any deficiencies, nonconforming Work, or failure of a subcontractor to properly execute required quality control activities.

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Safety Management

The CMAR shall implement and enforce a Project Safety Program compliant with specification here-in and applicable FAA operational safety requirements and shall coordinate all Work to maintain a safe environment for passengers, tenants, and airport personnel.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 Construction Phasing

A. OIAA will issue individual Notices to Proceed (NTP) for the following general phases of the Work, which may be further subdivided by Task Order:

1. Preconstruction and Enabling Work

2. Terminal Restroom Modernization

3. Hold-Room Modernization

4. Terminal Enhancement(s)

The CMAR shall begin work on a given phase only after OIAA issues the applicable NTP, unless specifically approved otherwise in writing by OIAA.

B. The CMAR shall perform the Work of each phase within the durations specified in the Contract Documents and approved Project Schedule. The CMAR shall provide all labor, materials, equipment, supervision, and standby resources necessary to ensure completion of the Work within the required timeframes for each phase and the overall Program. Liquidated damages in the amounts specified in the contract documents shall be assessed if the CMAR fails to complete any phase within the allowed duration.

C. The terms “work area,” “zone,” “phase,” or “swing space” may be used interchangeably to describe either the period of time and/or the physical area in which certain Work is to be performed.

3.2 Contingency Planning Meeting

A. Prior to the start of each phase of the Work, the CMAR shall schedule and conduct a contingency planning meeting with OIAA and other required stakeholders. Discussion topics shall include, at a minimum:

Work area barricades and protection measures.

Temporary lighting and life-safety provisions.

Backup equipment and materials.

Emergency notification procedures and contacts.

Temporary stockpile and staging locations.

Passenger circulation and wayfinding impacts.

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Procedures to be followed should the CMAR be unable to return an area to service at the end of a work window.

Other topics as appropriate to terminal operations.

3.3 Changes to Sequencing Plans

A. The phasing sequence shall be developed in a coordinated eƯort with OIAA, Airport Operations, and stakeholders. All operational constraints stated or reasonably inferable from the Contract Documents shall be incorporated into the CMAR’s Work plans. The CMAR may submit proposed alternative sequencing approaches; however:

All operational constraints must be maintained.

OIAA retains sole discretion to accept or reject proposed changes.

Acceptance of an alternative does not entitle the CMAR to additional compensation unless approved by Change Order.

B. The sequencing of Work shall be developed to maintain terminal operations and passenger level of service. Due to ongoing airport activities, OIAA reserves the right to modify the sequence of Work, at no additional cost to OIAA, when necessary to minimize operational impacts. The CMAR will be given reasonable advance notice of such changes when practicable.

3.4 Terminal Operation Requirements

A. The CMAR shall plan and execute the Work to maintain safe, continuous terminal operations at all times. The CMAR shall:

Maintain required passenger level of service.

Maintain life-safety systems at all times.

Maintain required egress paths.

Maintain ADA accessibility.

Coordinate utility outages in advance with OIAA.

Minimize noise, dust, vibration, and odor impacts to passengers and tenants.

Provide temporary facilities where required to maintain operations.

Night work, oƯ-hours work, and multiple shifts shall be anticipated where necessary to support terminal operations.

B. For additional FAA requirements on safety and phasing, reference applicable Federal requirements.

3.5 Requirements And Restrictions

3.5.1 Contractor Operations

1. The CMAR shall conduct operations in a manner that maintains safe and uninterrupted terminal operations adjacent to the Work.

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2. Work areas not under construction shall remain accessible and operational unless otherwise approved by OIAA.

3. The CMAR shall maintain clear access for:

Emergency responders.

Airport operations personnel.

Tenants.

Maintenance personnel.

Security operations.

4. Work area limits shall be clearly delineated with barricades, signage, temporary partitions, and lighting as required by the Contract Documents and life-safety requirements.

5. The CMAR shall coordinate closely with OIAA to minimize interference with passenger movement and tenant operations.

6. Work hours may be restricted by OIAA to accommodate peak passenger periods, security requirements, or operational needs.

3.6 Coordination

A. The CMAR is responsible for overall coordination of the Work. The CMAR shall:

1. Coordinate the Work of all subcontractors.

2. Establish clear lines of authority and communication.

3. Maintain construction schedules in accordance with the Contract Documents.

4. Maintain cost accounting records as required.

5. Verify required permits have been obtained.

6. Process and track submittals in accordance with section(s) 013100 and 013300.

7. Conduct and attend required project meetings per section 013100.

8. Maintain required project records on site and within OIAA’s PMIS (Unifier).

B. All records shall be delivered to OIAA at Project Completion.

3.6.1 Utility Company Coordination

Immediately upon receipt of the Notice to Proceed, the CMAR shall begin coordination with utility providers and OIAA facilities staƯ for all utilities aƯected by the Work. Failure to properly plan utility work shall not be grounds for time extension.

Utility shutdowns shall:

Be minimized.

Be scheduled in advance.

Be approved by OIAA.

Include contingency planning.

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3.6.2 Additional Tenant Coordination Requirements

The CMAR shall coordinate all Work aƯecting tenant leasehold areas. Notifications shall be submitted to OIAA unless otherwise directed. Written notification requirements:

Initial notice: minimum thirty (30) days in advance.

Second notice: minimum seven (7) days in advance.

3.6.3 Unscheduled Closures

Minimizing impacts to terminal operations is of paramount importance. If unscheduled disruptions occur due to CMAR negligence, liquidated damages may be assessed as specified in the contract documents.

3.7 Completion of Work

3.7.1 Completion by phase

The Work may be accepted on a phase or Work Area basis for Substantial Completion and beneficial occupancy. Upon completion of a phase, the CMAR shall request OIAA inspection. If accepted, OIAA will issue written notice of Substantial Completion for that phase and liquidated damages for that portion will cease.

3.7.2 End-of-Shift Condition Requirements

At the conclusion of each work shift where areas must be returned to service, the CMAR shall ensure the area is safe for passenger use and terminal operations. OIAA will perform inspections as required prior to reopening areas to the public. Conditions requiring correction prior to reopening include, but are not limited to:

Open holes or unsafe walking surfaces.

Unsecured materials or equipment.

Inadequate barricades or partitions.

Life-safety impairments.

Excessive dust or debris.

FOD or loose materials.

Inadequate lighting.

Blocked egress paths.

ADA non-compliance.

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PART 4 - MEASUREMENT

4.1 Method of Measurement

A. No separate measurement shall be made for work under this Section.

4.2 Method of Payment

A. No separate payment will be made for work under this Section.

END OF SECTION 011100

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SECTION 012510 - SUBSTITUTIONS

PART 1 - GENERAL

1.1 Summary

A. This Section includes administrative and procedural requirements for substitutions.

1.2 Reference Documents

Section 013300 "Submittal Procedures"

Section 013325 "Shop and Working Drawings, Product Data and Samples"

1.3 Quality Control

A. The substitution shall provide as a minimum, the same performance as specified.

1.4 Submittals

A. Refer to Section 013300 "Submittal Procedures" and Section 013325 "Shop and Working Drawings, Product Data and Samples" for submittal procedures.

B. The submittal shall contain all the data required to be submitted for acceptance of the originally specified item or process, including, as appropriate:

1. Detailed product data sheets for the specified items and the substitution.

2. Samples and shop drawings of the substitution.

3. Specified warranty.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 Substitution Request

A. The formal Request for Substitution will be evaluated by OIAA and the Designer of Record based on the following criteria:

1. Compatibility with the rest of the project.

2. Reliability, ease of use and maintenance.

3. Both initial and long-term cost.

4. Schedule impact.

5. The willingness of the Contractor to share equally in any cost savings.

6. The ability of the item or process to meet all applicable governing regulations, rules, and laws along with funding agency requirements.

7. The cost of evaluating the substitution.

8. Warranty.

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9. Performance.

3.2 Conditions

A. As a condition for submitting a Request for Substitution the Contractor waives all rights to claim for extra cost or change in Contract time other than those outlined in the request and approved by the Deputy Manager. The Contractor, by submitting a Request for Substitution, also accepts all liability for cost and scheduling impact on other contractors or the OIAA due to the substitution.

B. Included with the Request for Substitution shall be the following statement:

1. "The substitution being submitted is equal to or superior in all respects to the Contract required item or process. All diƯerences between the substitution and the Contract required item or process are described in this request along with all required information, cost, and scheduling data."

C. The statement shall be signed and dated by the Contractor's Superintendent.

D. Replacement of Substitution Found to be Not Equal: The Contractor shall be responsible for all aspects and conditions of the substitution that are not clearly identified in the substitution submittal, and shall be liable for the appearance, function, performance or other aspects of the substitution that are found not to be equal to the originally specified item.

1. The Contractor shall incur all labor and costs associated with replacement of any substitution that is found to be not equal to the originally specified item or process and rejected by the Project Manager.

2. The replacement of any rejected substitution shall either be with the originally specified item or process, or a substitution approved by the Project Manager.

PART 4 - MEASUREMENT

4.1 Method of Measurement

A. No separate measurement shall be made for work under this Section.

PART 5 - PAYMENT

5.1 Method of Payment

END OF SECTION 012510

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SECTION 013100 - PROJECT MANAGEMENT

PART 1 - GENERAL

1.1 Related Documents

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this section.

1.2 Summary

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements

1. Section 01 7720 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 Definitions

A. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 Informational Submittals

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities, list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

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1. Post copies of list in Project meeting room, in temporary field oƯice, in web-based Project software directory, and in prominent location in built facility. Keep list current at all times.

1.5 Request For Information (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Owner's Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of aƯected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

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16. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 5 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use software log that is part of web-based Project management software.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to aƯected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.6 Project Meetings

A. General: Contractor will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

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B. Preconstruction Conference: Contractor will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other parties concerned shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could aƯect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Preparation of Record Documents.

o. Use of the premises.

p. Work restrictions.

q. Working hours.

r. Owner's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. OƯice, work, and storage areas.

y. Equipment deliveries and priorities.

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z. First aid.

aa. Security.

bb. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other Sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or aƯected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

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v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Contractor will schedule and conduct a project closeout conference, at a time convenient to Owner and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could aƯect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data

d. files.

e. Submittal of written warranties.

f. Requirements for completing sustainable design documentation.

g. Requirements for preparing operations and maintenance data.

h. Requirements for delivery of material samples, attic stock, and spare parts.

i. Requirements for demonstration and training.

j. Preparation of Contractor's punch list.

k. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

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l. Submittal procedures.

m. Coordination of separate contracts.

n. Owner's partial occupancy requirements.

o. Installation of Owner's furniture, fixtures, and equipment.

p. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Contractor will conduct progress meetings at regular intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could aƯect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

i. Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

i. Interface requirements.

ii. Sequence of operations.

iii. Resolution of BIM component conflicts.

iv. Status of submittals.

v. Deliveries.

vi. OƯ-site fabrication.

vii. Access.

viii. Site use.

ix. Temporary facilities and controls.

x. Progress cleaning.

xi. Quality and work standards.

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xii. Status of correction of deficient items.

xiii. Field observations.

xiv. Status of RFIs.

xv. Status of Proposal Requests.

xvi. Pending changes.

xvii. Status of Change Orders.

xviii. Pending claims and disputes.

xix. Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting, where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Contractor will conduct Project coordination meetings at regular intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could aƯect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting, where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

i. Interface requirements.

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ii. Sequence of operations.

iii. Resolution of BIM component conflicts.

iv. Status of submittals.

v. Deliveries.

vi. OƯ-site fabrication.

vii. Access.

viii. Site use.

ix. Temporary facilities and controls.

x. Work hours.

xi. Hazards and risks.

xii. Progress cleaning.

xiii. Quality and work standards.

xiv. Status of RFIs.

xv. Proposal Requests.

xvi. Change Orders.

xvii. Pending changes.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others aƯected by decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 01 3100

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SECTION 013210 – SCHEDULE (CMAR)

PART 1 - GENERAL

1.1 Related Documents

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 Summary

A. The Work specified in this Section describes the procedures and requirements for scheduling and documenting the progress of the project:

1. Proposed Guaranteed Maximum Price (GMP) Schedule

2. Baseline Schedule

3. Monthly Progress Schedule update

4. As-built Schedule

5. Special reports:

a. Weather impacts and mitigations.

b. Unforeseen conditions and mitigations.

c. Recovery schedule and alternatives.

1.3 Reference Documents

General Conditions.

Section 011000 "Summary of Work”.

Section 013300 "Submittal Procedures".

1.4 Submittals

A. Submit for OIAA acceptance the following in accordance with Section 01 33 00 – Submittal Procedures:

1. Project Scheduler Qualifications.

2. Proposed Guaranteed Maximum Price (GMP) Schedule.

3. Baseline Schedule

4. Monthly Progress Update Schedules

5. Recovery Schedule

6. Time Impact Analysis, when necessary

7. As-built Schedule

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B. Scheduler/Scheduling Consultant Qualifications:

1. A professional with a minimum of five (5) years of experience with scheduling design and construction projects similar in size and scope of work as this project using Oracle Primavera P6 software. The Contractor shall submit the Construction Scheduler's resume to OIAA at the Pre-Construction Scheduling Conference.

2. The scheduler shall have a comprehensive knowledge of Critical Path Method (CPM) scheduling principles and application.

3. The scheduler shall produce reports and diagrams within 24 hours of the Project Manager’s request and perform tasks, including but not limited to, the following:

a. Create, maintain and update the project design and construction schedule, including but not limited to baseline schedule management, cost and resource loading, time impact analysis, and schedule progress analysis.

b. Prepare monthly progress schedule updates, submit for review and incorporate ONT’s review comments into the schedule.

c. Coordinate the participation of qualified personnel to assist in the development of the initial design and construction schedule and updating of the monthly progress schedule.

d. Develop a Work Breakdown Schedule (WBS) to the appropriate level and be able to discuss verbally and in writing the…