Construction_Management_At_Risk_(CMAR)_Terminal_Restroom_Modernization_and_Other_Improvements_Project_(Addendum_#2_Revision).pdf

Ontario International Airport flyontario.com

REQUEST FOR PROPOSAL 2026-RFP-080 - CONSTRUCTION MANAGEMENT AT RISK (CMAR) TERMINAL RESTROOM

MODERNIZATION AND OTHER IMPROVEMENTS PROJECT

REQUEST FOR PROPOSAL 2026-RFP-080

CONSTRUCTION MANAGEMENT AT RISK (CMAR) TERMINAL RESTROOM

MODERNIZATION AND OTHER IMPROVEMENTS PROJECT for Ontario

International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport Authority (the Authority) is seeking qualified firms (Proposers) to provide on-call design collaboration, design assist, pre-construction, and construction services as a

Construction Manager at Risk (CMAR) for the Terminal Restroom Modernization and Terminal Hold-

Room Enhancement Project in Terminals 2 and Terminal 4 and other various Improvement Projects

(Program) at Ontario International Airport (ONT) for a three year term with ability to extend two one-year extensions. Certain task orders issued under this Contract may be funded in whole or in part with

Federal funds, including Federal Aviation Administration (FAA) grant funding, including but not limited to

Airport Improvement Project (AIP) and Airport Infrastructure Grant (AIG) funding.

It is the intent of the Authority to award one (1) on-call CMAR agreement utilizing a Competitive Sealed

Proposal Selection Process (CSPSP), in accordance with applicable provisions of the California Public

Contract Code, Federal Aviation Administration (FAA) requirements, FAA grant assurances, and 2 CFR

Part 200 Uniform Administrative Requirements. The selected CMAR firm will be evaluated based on qualifications, relevant experience, technical approach, ability to manage work in an active airport and terminal environment, safety record, cost proposal, and overall demonstrated competence to successfully deliver the Program. The Authority intends to maintain eligibility for Federal reimbursement where applicable.

The CMAR delivery method will include early involvement during design, provision of pre-construction services, and subsequent construction services under a Guaranteed Maximum Price (GMP) and/or

Component Guaranteed Maximum Price (CGMP). The CMAR will collaborate with Authority and its design consultants to support scope development, design assist, cost estimating, constructability reviews, phasing and logistics planning, and risk identification prior to establishing a CGMP/GMP. For any federally funded Work Authorization, cost development, estimating, and CGMP/GMP development shall comply with applicable Federal cost principles and cost reasonableness requirements.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 2

Combined, the proposed projects below are referred to throughout the document as the Program and individually as Project.

Restroom Modernization Project

Replace and upgrade aging facilities and equipment in the central public airside restrooms in Terminals 2 and 4 at ONT. Existing disabled access (ADA) stalls will be widened to comply with current ADA standards. Existing lighting, toilets, fixtures, and equipment will be removed and replaced with new energy-efficient LED lighting, water-efficient flush toilets, fixtures, and other equipment. The improvements will not change the existing number of stalls and fixtures in the restrooms. Prior to construction, temporary restrooms are to be constructed with approximately the same number of fixtures to ensure that the passenger level of service is maintained during construction.

Hold-room Enhancements Project

Modernize hold rooms in Terminals 2 and 4 at ONT. The existing seating will be removed and replaced with new seating, new gate podiums, modernized gate electrical and data infrastructure, new carpet, and new overhead lighting. The hold room seating and podium arrangements will be reorganized to improve passenger flow and line of sight to gates. New seats will be equipped with power outlets to improve passenger experience and level of service. Seating power will be plugged into new floor outlet infrastructure.

Other Projects

OIAA has identified the potential to add other future adjacent and/or similar improvement projects on an on- call basis. To assist Proposers in their submittal of this RFP, see below for a representative sample of the types of potential future projects. This list is not to be considered all inclusive. OIAA is not guaranteeing that any of the potential future projects will be approved.

A. Other Improvement Projects

1. Paging Systems Replacement

2. Common Use Terminal Equipment (CUTE)/Common Use Passenger Process (CUPP)

3. Concession & Office Space Build Out

4. Other Terminal Related Improvements (Airside and Landside)

1.2. Schedule

To assist Proposers in the development of pre-construction service proposal elements, OIAA is providing a draft high-level schedule for the Restroom Modernization and Hold-room Enhancement Projects to illustrate expected design delivery milestones and CMAR Pre-Construction Service milestones.

See Attachment I for draft schedule

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 3

1.3. Coordination and Phasing

The Airport operates 24 hours a day, 365 days a year, which requires construction to be performed in a manner to minimize impacts to daily operations. The Program will require the CMAR to be knowledgeable in minimizing downtime of operating utilities and planning/phasing/staging the work to limit impact to airport operations and maintain a safe passenger experience in and around the facility during the performance of all construction activities. The selected CMAR shall:

• Coordinate the work for this project with the Authority’s other on-going projects.

• Be responsible for all planning, execution, and means and methods related to the Project phasing in accordance with the requirements of the Contract Documents.

• Phasing shall be developed and executed in a manner that does not interrupt airport operations and or continuity of facility services except as specifically agreed to by the Authority.

• Be responsible for identifying and tracing existing systems and incorporating this information into the Project’s phasing to ensure continuity of service, without any unscheduled interruptions to existing systems or services, during the Project’s execution.

• Perform all other coordination, planning and phasing activities for the Project required by the

Contract Documents.

• Coordinate with Authority Airport Construction Manager (ACM), Executive Project Manager

(EPM), and Project Management/Construction management (PM/CM) groups.

• Coordinate with Authority stakeholders.

1.4. Phasing Restrictions

• CMAR to expect remote job site trailers, storage, and laydown areas due to limited availability of space immediately adjacent to the Departures and Arrivals Terminal.

• Nightwork to be assumed for improvements to hold rooms shall be phased to maintain adequate operations during construction.

• Individual project phasing restrictions will be coordinated and defined during pre-construction services and prior to design completion.

Work is to be authorized by Authority on an as needed basis in the form of a Task Order and the task-order is for defined phases or scopes within the Program and/or Project. Each task order may include pre-construction services, construction services, or both, as determined by Authority. Pricing for construction services will be established through open-book cost development and multiple

CGMPs/GMPs, which may be issued incrementally for defined phases, work packages, or scopes of the

Program and/or Project, consistent with the CMAR delivery method and the terms of the contract. Task orders for CGMPs/GMPs are generally intended to be issued as a lump sum but also will include allowances and/or reserves for defined uses. Unused portions of the allowances and/or reserves are to be returned to OIAA. For any Task Order funded in whole or in part with Federal funds, the CMAR shall comply with all applicable Federal contract requirements, including but not limited to FAA grant assurances, Buy America requirements, Davis-Bacon Act labor standards, Disadvantaged Business

Enterprise (DBE) requirements, and all other applicable Federal provisions.

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 4

1.5. Program/Project Cost Estimates

The Authority is unable to provide a fixed estimate for the cost of work for the proposed Projects that may be authorized in this Program. Based on projections for known improvement needs, the Authority is estimating a potential Program contract value up to $25 - $30 million during the initial three-year

Term and $50 million not-to-exceed over the five-year Term.

This projected estimate is given strictly as a convenience to the Proposers. The Authority makes no representation or warranty whatsoever regarding the accuracy of the estimate and is not obligated to award any particular volume of Projects or any Projects at all during the Term of the Agreement.

1.6. On-Call Program Delivery

The Program consists of multiple restroom modernization projects and hold room enhancement projects within the existing terminal complex. Other future improvement projects may be added as separate phases, subject to funding and other approvals. The CMAR must provide Pre-Construction and

Construction services for each Project authorized under this Program. Each Project under this

Agreement will be authorized using task orders.

The Work authorized for each Project will include both Pre-Construction Phase and Construction Phase

Services, as will be further specified in the Contract Documents and in each Task Order. The

Construction Phase payment to the CMAR will be based on a Construction Phase CGMP/GMP developed during the Pre-Construction Phase. The Work will vary depending on the nature and needs for each authorized Project. The CMAR will be responsible for procuring and coordinating the work of all trades required for each Project to ensure cost-effective, on-time completion of each Project.

Except as may be specifically authorized by a Task Order, the CMAR may self-perform at a minimum 0% of the Work and no more than 30% of the work.

The following is a general summary of the Task Order process:

• Pre-Construction Phase. Upon request by the Authority, the CMAR will develop and submit a proposal for Pre-Construction Phase services for a Project, consistent with the Contract

Documents and the Project needs and objectives identified by Authority staff.

• Pre-Construction Phase Proposal. The CMAR will work collaboratively with Authority staff responsible for the Project to further refine the Pre-Construction Phase proposal prior to seeking approval from the Authority. The proposal must address the scope of services, schedule for performance, cost, and liquidated damages for unexcused delay in delivery of the Pre-

Construction Phase services.

• Pre-Construction Phase Approval. Subject to Authority approval and any applicable conditions to such approval, Authority may then elect to issue: (1) a Task Order for the Pre-Construction

Phase of the Project based on the proposal, and a (2) Notice to Proceed for Pre-Construction

Services for the Project.

• CGMP/GMP. Conclusion of the Pre-Construction Phase services depend on Authority’s acceptance of the Construction Phase CGMP/GMP.

• Construction Phase. The Authority will issue a separate Task Order for the Construction Phase services for a Project, which may incorporate or reference any and all documents applicable to

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 5 the Pre-Construction Phase and Construction Phase for the Project, including, but not limited to, Authority-approved Plans and Specifications for the Project, and which will also specify the scope of services, schedule for performance, Construction Phase CGMP/GMP, and liquidated damages for unexcused delay in delivery of the Construction Phase services.

1.7. Background

ONT is one of the fastest-growing airports in the United States. This continued growth, combined with the need to maintain uninterrupted terminal operations, requires a delivery approach that emphasizes early coordination, constructability input, and careful phasing to support both passenger experience and operational continuity.

The Program will modernize key passenger facilities while work is performed within an active, occupied airport and terminal environment. The Program will require close collaboration between the Authority, its design consultant(s), and the CMAR to develop efficient phasing strategies, manage operational constraints, and mitigate impacts to passengers, tenants, and airport operations.

Through the CMAR delivery method, the Authority seeks to engage a qualified construction partner early in the design process to provide pre-construction services, including cost estimating, constructability reviews, scheduling, logistics planning, and risk identification. This collaborative approach supports informed decision-making, cost certainty through the establishment of one or more

CGMPs/GMPs, and successful execution of construction activities.

The CMAR will be expected to manage a range of work activities associated with the Program, including coordination with specialty subcontractors as necessary to address site-specific and operational requirements.

1.8. Agency Background

The Authority is a Joint-Powers Authority (JPA) formed between the City of Ontario and San Bernardino

County as a public agency in Southern California. The Authority is the owner and operator of ONT. ONT is a medium hub airport serving more than seven million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being transported to and from the airport each year.

2. Pre-Proposal Meeting

A Pre-Proposal meeting will be held on the date and time listed in the "Timeline" of this solicitation.

The OIAA highly recommends that at least one (1) member of your team attend this meeting as pertinent information regarding the project will be shared.

3. Site Visit

A Site Visit will be held on the date and time listed in the "Timeline" of this solicitation.

The OIAA limits one (1) member of your proposing team attend this Site Visit as pertinent information regarding the project will be shared. All proposers will be required to register for

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 6 the site visit using the Eventbrite link below. Once registered, a confirmation email with details will be sent to the registrant.

https://www.eventbrite.com/e/site-visitjob-walk-cmar-terminal-restroom-mod-and-other-improvements-tickets-1987652602440?aff=oddtdtcreator&keep_tld=true

NOTE: Due to security requirements, only registered attendees will be allowed to participate in the site visit. Proposers with multiple attendees are not allowed. A confirmation email with details will be sent to each registrant.

4. Scope of Work

The CMAR shall provide on-call design collaboration, pre-construction, and construction services for the Program, as authorized by the Authority. Services may be authorized by the

Authority on a task order or project-specific basis and may include one or more CGMPs/GMPs, as determined by the Authority. See Draft Contract, General Conditions and Division 1 attachments for more detail.

4.1. General Responsibilities

The CMAR shall furnish all management, supervision, labor, materials, equipment, tools, supplies, transportation, and services necessary to perform the Work, except where specifically identified as Authority-furnished. The CMAR shall be fully responsible for coordinating all construction activities and for delivering the Work in accordance with the Contract Documents.

The CMAR shall perform all services in strict compliance with applicable Federal, State, and local laws, regulations, codes, standards, and Authority requirements.

4.2. Pre-construction Services

During the pre-construction phase, the CMAR shall collaborate with the Authority and its design consultant(s) and shall, at a minimum, provide the following services:

• Participate in design coordination and review meetings.

• Provide constructability reviews at various stages of design.

• Prepare detailed cost estimates and cost model updates.

• Develop and maintain project schedules and phasing plans.

• Assist with logistics planning and work sequencing in an active terminal environment.

• Identify, assess, and help mitigate project risks.

• Support value engineering and cost-control initiatives.

• Assist in developing bid packages and subcontractor procurement strategies.

https://www.eventbrite.com/e/site-visitjob-walk-cmar-terminal-restroom-mod-and-other-improvements-tickets-1987652602440?aff=oddtdtcreator&keep_tld=true https://www.eventbrite.com/e/site-visitjob-walk-cmar-terminal-restroom-mod-and-other-improvements-tickets-1987652602440?aff=oddtdtcreator&keep_tld=true

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 7

• Continuous subcontractor and supplier outreach.

• Procurement and coordination of subcontractors and suppliers for early work packages.

• Support development of one or more CGMPs/GMPs.

4.3. Construction Services

Upon authorization by the Authority, the CMAR shall provide construction services, which may include:

• Management and supervision of all construction activities.

• Procurement and coordination of subcontractors and suppliers not procured under pre-construction services.

• Site management, coordination, and daily oversight.

• Implementation and enforcement of safety programs.

• Quality control and quality assurance.

• Schedule control and progress monitoring.

• Cost control, including open-book accounting and cost reporting.

• Coordination with airport operations, tenants, and stakeholders.

• Site preparation, protection of existing facilities, and housekeeping.

• Closeout activities, including commissioning support, documentation, and turnover.

4.4. Safety, Quality, and Records

The CMAR shall be responsible for site safety, including the development, implementation, and enforcement of a project-specific safety plan consistent with Authority requirements and applicable regulations.

The CMAR shall implement a quality assurance program to ensure the Work meets the requirements of the Contract Documents, assures the quality control program of sub-tier contractors, and is consistent with Authority requirements and applicable regulations.

The CMAR shall use the Authority’s Project Management Information System (PMIS) Unifier as the sole platform for project controls, document management, cost tracking, scheduling, and formal project communications throughout the duration of the Contract.

The CMAR shall maintain accurate, complete, and up-to-date program and project records, including but not limited to:

• Financial records and cost reports.

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 8

• Schedules and progress reports.

• Submittals, RFIs, and change documentation.

• Regulatory compliance documentation.

• As-built records and closeout documentation.

4.5. Work Authorization

Work shall be performed only upon written authorization by the Authority. Such authorization may include task orders, phase authorizations, or CGMP/GMP amendments defining the scope, schedule, and compensation for the Work.

5. Qualifications of Proposal

This section provides the additional instructions for proposal requirements, submission items and required uploads for each section.

All prospective Proposers shall demonstrate that they have qualified personnel and sufficient resources, either locally available or capable of being assigned or relocated as necessary, to successfully perform the design collaboration, pre-construction, and construction services required for the Program, as described in this RFP. Proposers shall also demonstrate the capability to perform work in compliance with applicable Federal Aviation Administration (FAA) grant requirements associated with federally funded airport projects, including projects funded through FAA grant programs such as Airport Improvement Project (AIP), Airport Infrastructure

Grant (AIG), or other FAA funding sources.

Proposers shall be capable of providing personnel with the experience, technical expertise, and management capability necessary to deliver CMAR services for work performed within an active, operational airport terminal environment, utilizing the delivery methods described herein.

Proposals shall clearly and effectively present the qualifications, experience, and roles of the personnel proposed to perform these services, in accordance with the requirements set forth in

Qualifications and Evaluation Criteria of this RFP. Proposers shall demonstrate the ability to implement and manage compliance with applicable Federal requirements, including but not limited to Davis-Bacon Act labor standards, Buy America requirements, Disadvantaged Business

Enterprise (DBE) program requirements, and Federal project documentation and reporting requirements.

Proposals shall also demonstrate that the Proposer’s team has experience in the successful development and implementation of projects of similar scope and complexity, including:

• Rehabilitation or renovation work within occupied facilities.

• Multi-phased construction with ongoing operations.

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 9

• Coordination with multiple stakeholders.

• Delivery of programs and projects on schedule and within established budgets.

• Delivery of federally funded aviation or public infrastructure projects.

• Implementation and management of Davis-Bacon labor compliance and certified payroll reporting.

• Experience administering small business participation tracking and reporting on federally funded projects.

• Experience implementing Buy America / Buy American compliance on construction projects.

• Experience supporting Federal audit documentation and cost allowability compliance.

Experience in performing work at commercial service airports, particularly with federally funded airport improvement or infrastructure projects, is preferred. Proposers shall provide detailed descriptions of relevant experience that directly support the qualifications identified in this RFP.

6. Proposal Content & Format

7.1 Authority Requirements

All Proposals shall be submitted in accordance with the requirements of this RFP. Proposals shall be submitted in writing and shall include all required forms, certifications, and information requested herein. Failure to comply with the requirements of this RFP may result in the Proposal being deemed non-responsive and not considered for further evaluation.

Proposals shall be complete, clear, and concise. Supplementary artwork, promotional materials, videos, or other extraneous information not specifically requested will not be reviewed or considered.

7.2 Proposal Organization

Each Proposal shall consist of these four parts. See Table 7-1.

Table 7-1 - Proposal Organization

PART A – Administrative Requirements Administrative Requirements

PART B – CMAR Minimum Requirements CMAR Minimum Requirements/ Minimum Experience

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 10

PART C –

Technical Proposal

1. Transmittal Letter – Attachment 1

2. Table of Contents

3. Executive Summary

4. Technical Sections

• Organization, experience, and capacity

• Proposed Team

• Approach

• Program/Project

• Safety/Security

• Quality

• Industry Outreach / Small Business

Participation

• Schedule and Cost Control

PART D – Cost Proposal

Attachment 2

1. CMAR Fee for Construction Services

2. Cost Proposal for Restroom Modernization Project

3. Cost Proposal for Terminal Hold Room Enhancement

Project

7.3 Administrative Requirements (Part A)

Proposers shall complete all Administrative Requirements Part A– Administrative Requirements

(OpenGov) and submit the completed files to their respective locations in OpenGov. Proposers shall initial all interlineations or alterations. Proposers shall not delete, modify, or supplement the forms provided, nor substitute alternate forms.

7.4 Electronic Submission

Parts A, B, C and D shall be submitted as separate files electronically through the Authority’s designated electronic submission platform, in accordance with the submission instructions provided in this RFP. The

Authority reserves the right to require submission of original hard-copy documents with wet signatures from the successful Proposer(s), if deemed necessary.

7.5 Minimum Requirements/Experience (Part B)

The Minimum Requirements Section shall be uploaded as a separate PDF file, provided in the order outlined below and include the required information. The Proposer shall denote any corrections in the comments section of the PDF if necessary.

To be considered for selection as the CMAR for the Program, Proposer must provide evidence of each of the following minimum qualifications:

1. Experience. Experience, by the Proposer, within the last ten years as the CMAR for at least two airport terminal improvement projects, in an operating terminal, of approximately $5 million dollars each or a program containing multiple projects with a

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 11 total program value of at least $15 million, which have included both Pre-Construction

Phase and Construction Phase services similar to those identified in this RFP.

a. Proposer to provide summary table to adequately demonstrate experience meeting or exceeding minimum experience requirements.

b. Proposer to provide additional documentation to support the minimum experience summary table as applicable.

2. Surety Confirmation. Provide a letter from a surety duly licensed to do business in the

State of California, having a financial rating from A. M. Best Company of A-7 or better confirming that, if the Authority enters into the Agreement with the Proposer, surety can and will provide Proposer with performance and payment bonds for the Program or each authorized Project in accordance with the requirements set forth in the RFP and up to the maximum estimated maximum Contract capacity value of $50 million.

3. DIR Registration. Proposer must be registered with the Department of Industrial

Relations (DIR) pursuant to California Labor Code Section 1725.5. Proposer must provide

DIR registration number for Proposer and, if Proposer is a joint venture, for each member of the joint venture, as applicable. Any Projects authorized under the Agreement will be subject to compliance monitoring and enforcement by the DIR.

4. Contractor’s License. Proposer must have a valid California contractor’s license, classification A or B.

7.6 Technical Proposal (Part C)

The Technical Proposal shall be uploaded as a separate PDF file, submitted electronically in accordance with the RFP requirements, provided in the order outlined below and include the required information.

The Proposer shall denote any corrections in the comments section of the PDF if necessary.

7.6.1 Format

The Technical Proposal shall be prepared in the format of 8 ½” by 11” pages. For charts and graphs, proposers may use the format of 11” by 17” pages. 11” by 17” sheets will be counted as one page for the purposes of page count. Font must be a minimum of 12-point lettering. For charts and graphs not presented on 11” by 17” pages, a smaller font may be utilized; however, information presented in submitted proposals must remain legible. The text of the proposal should contain no more than Thirty

(30) pages. Include completed transmittal cover letter (Attachment 1). The text for the executive summary should not exceed three pages. Required attachments, forms, transmittal cover letter, table of contents, executive summary, and résumés are not considered part of the 30-page limit but shall be limited to one page per resume.

7.6.2 Order

Technical Proposal shall be uploaded as a separate PDF file, submitted electronically in accordance with the RFP requirements, provided in the order outlined below and include required information.

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 12

Proposal Part C : Transmittal Cover Letter – Attachment 1

Table of Contents

Executive Summary

Technical Proposal

• Organization, experience, and capacity

• Proposed Team

• Approach

• Schedule and Cost Control

7.6.2.1 Organization, Experience, and Capacity

1. Provide a brief description of the CMAR size and corporate organizational structure.

Include a discussion of the CMAR’s financial stability, capacity, and resources.

2. Each Proposer must describe their relevant experience working on complex improvement programs/projects at airports or similar high traffic 24-hour operations, preferably programs/projects related to terminal restroom and holdroom renovations or restroom and public congregation space renovations. For each past relevant program/project, provide the name, address, and contact information for the project owner, a brief description of the project, the total project value, the Respondent’s contract value, the role of the CMAR, the roles of the CMAR’s proposed staff (and other team members) on these projects, and scope of service provided. If Respondent is a joint venture, provide this information on past relevant projects for each member of the joint venture.

3. The Authority reserves the right to solicit from all available sources relevant information concerning a Proposer’s past performance (whether the project is disclosed or not) and may consider such information in its scoring of this category.

4. Safety Experience

a. Provide Experience Modification Rate for calendar years 2023, 2024 and 2025.

b. Based on last year’s OSHA 300 Log of Work-Related Injuries and Illnesses, provide the following information for calendar year 2025:

i. Number of DART (Days Away, Restricted and Transfer case rates).

ii. Number of total recordable incidents.

iii. Number of fatalities.

iv. Employee hours worked.

7.6.2.2 Proposed Team

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 13

1. Include an organizational chart with the name, title, company and role of the Key

Individuals (aka Key Personnel) for both pre-construction and construction services.

Identify any proposed subcontractors or subconsultants. Identify the individual who will be empowered and authorized to act on behalf of the CMAR during the Program.

2. Provide staffing plans for both Pre-construction and Construction services. Include both internal staff as well as proposed subcontractors or subconsultants, if any, and explain how they will be utilized to execute the Program successfully and efficiently.

3. The following are considered Key Individuals in the CMAR’s proposed team, and an overview of some of their primary responsibilities:

a. Director, who shall serve as the single lead for the selected CMAR and shall be the primary point of contact with the Authority. The Project Director shall be responsible for the overall management and delivery of the Program.

b. Pre-construction Manager shall be responsible for all Pre-construction services including constructability reviews, value engineering, cost estimating, cost control, outreach and bidding and scheduling all aspects of the Program.

c. Scheduler shall be responsible for developing and updating the Program/Project

Schedule in accordance with the Contract Documents during all phases of

Program/Project delivery, including coordination with other ongoing Authority projects and contractors.

d. Estimator shall be responsible for developing and updating the Program/Project estimate in accordance with the Contract Documents during all phases of project delivery.

e. Construction Manager shall be responsible for the management and oversight of all construction aspects of the Program/Project.

f. General Superintendent shall be responsible for supervising and coordinating all construction field activities of the Program/Project.

4. Provide resumes that describe the experience of the Key Individuals, demonstrating successful experience on programs/projects of similar size and scope.

a. If the Director and Construction Manager have been employed by the CMAR for less than twelve (12) months, provide contact information for two (2) references that can attest to their similar experience (include the name of the reference, name of the project, name of project owner, telephone number, and email).

b. Include a chart that shows which programs/projects the Key Individuals and proposed subcontractors or subconsultants have worked on together.

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 14

5. Location and Workload: Identify addresses of the proposed daily working office during pre-construction and proposed daily working office during construction of Key

Individuals. Considering all current and projected workloads, describe the anticipated time involvement/commitment and availability of all Key Individuals listed.

7.6.2.3 Approach

1. Provide a comprehensive description of the Proposer’s approach that demonstrates a comprehensive understanding of the Program and Projects, working at an operating airport, the constraints that apply, and outline ideas, approaches and strategies that can result in a successful Program and Projects under the current conditions. Describe how the CMAR will engage and collaborate with the Authority and the Authority’s Consultants and deliver the Program in an effective, timely, economical, and professional manner.

2. Describe the CMAR’s proposed safety and security program as it will be applied to this

Program.

3. Describe in detail the approach to providing quality control services throughout the

Preconstruction and Construction phases. How will the CMAR handle quality issues during pre-construction and construction. How will the CMAR address potential quality issues during design that could impact the CMAR's ability to successfully complete the program/projects. CMAR to provide specific examples for both Quality Assurance and

Quality Control approaches implemented specifically on past projects.

4. Include a detailed description of CMAR's industry outreach plan for the Program, including small business outreach. Describe how this approach has been used successfully on past projects to increase supplier and subcontractor competition and participation by certified small business. Further provide CMAR's approach to mentoring and assisting small business firms to ensure success on this Program. Detail how the CMAR will manage the phases of the program/project to highlight opportunities to maximize small business participation.

5. Describe the CMAR’s approach to specific terminal and site access, logistics and management, and include a discussion of the challenges and proposed solutions for this

Program, including terminal construction phasing plans, as necessary.

6. Describe the proposed or recommended risk management and insurance coverage methodology for this Project, including your recommended plan for ensuring subcontracted work and your approach for assisting subconsultants and subcontractors

(i.e., reduction in required coverage for subconsultants and subcontractors to a range commensurate with their capability to procure such coverage and balancing risk management with the Airport Authority’s goal of maximizing participation).

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 15

7.6.2.4 Scheduling and Cost Control

1. Describe the CMAR’s and Key Individuals past successes in meeting established schedules and budgets for programs/projects of similar size and complexity as a CMAR, providing project examples with GMP value, final completed construction cost, and initial scheduled and actual completion dates. Highlight any successful acceleration approaches that could be replicated on the restroom and/or holdroom project(s).

2. Describe the proposed approach to cost control for this Program, during pre-construction, development of the CGMP/GMP(s), management of buy-out and material and labor cost escalation risk, and construction.

3. Describe the CMAR’s proposed approach to the competitive procurement of subcontractor trades and materials in accordance with the requirements of the Contract

Documents.

4. Describe the technology the CMAR will use to ensure cost control, risk management, contingency management, subcontractor bidding and schedule management.

7.7 Cost Proposal (Part D)

7.7.1 Format

The Cost Proposal shall be submitted using the forms provided in Attachment B - Cost Proposal

Submittal. All forms shall be completed in ful and submitted as one (1) separate PDF file. The format shall not be altered.

The Proposal Bond shall be submitted with the Cost Proposal (Part D) using the forms provided in Attachment C.

7.7.2 Cost Proposal Components

Proposer will complete and submit completed cost proposal forms (in Attachment B) as outlined below-.

Table 7-2– Cost Proposal Components

Project Name Funding Cost Proposal Status in RFP

CMAR Fee for Construction

Services N/A Primary basis for cost proposal evaluation

Terminal Restroom Modernization

Project Federally Funded /Eligible Supplemental project for cost proposal evaluation

Terminal Hold-Room Enhancement

Project Non-Federal / Ineligible Supplemental project for cost proposal evaluation

Other Projects Non-Federal /Ineligible Cost proposal not required

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 16

1. Two (2) Pre-Construction Services Fee Cost Proposal forms: A Pre-Construction

Services Cost Proposal form shall be completed separately for the Restroom

Modernization Project and the Hold-Room Enhancement Project -and shall include, at a minimum, the following elements:

a. Pre-construction service fees for

i. staffing

ii. reimbursable expenses

iii. CM fee

iv. Any other cost elements identified in the Cost Proposal forms

b. CMAR shall total the proposed values for Pre-construction services in the pre-construction phase cost summary table for each Project.

i. This table represents the only compensation to be paid for Pre-

Construction phase services. Any expense that is not specifically listed in will not be paid.

c. Reference “Fee and General Conditions” worksheet included in Attachment B for allowable Fee/GC/Direct Costs for proposal.

2. One (1) Construction Services Fee Cost Proposal form shall be completed and shall include;

a. Construction Services Fee Worksheet with personnel rates (construction services)

i. This worksheet represents the proposed construction services staffing plan and rates for the Program and will be used for basis of negotiations for future project CGMP/GMP

b. CMAR fee expressed as a percentage of direct cost of work

i. CMAR Fee for Construction Phase: Propose a CMAR Fee as a percentage fee based on the estimated cost of work of $25M - $30 M which represents the estimated cost of work for projects that may be awarded in the first three-year contract term.

1. The proposed CMAR Fee:

a. Will be fixed for the contract term; and

b. Will NOT be applied to Pre-construction Services

c. Any other cost elements identified in the Cost Proposal forms

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 17

d. Reference “Fee and General Conditions” worksheet included in Attachment 2 for allowable Fee/GC/Direct Costs for proposal.

7. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid.

The following items are required to be submitted with all proposals/bids:

o Certifications o Affidavit of Non-Collusion -This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Small Business Highlight Form o Small Business & Subcontractor Letter of Intent (LOI) o DBE Program Plan Attachment 6, Form 1 o List of Subconsultants (Bidder's List Collection Form) o Federal Requirements Forms

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms may render the bid/proposal non-responsive and may result in its rejection.

7.1. You acknowledge that you have read and understand the OIAA DBE Program Plan including the Small Business Element? **

The OIAA DBE Program Plan including the Small Business Element is available by clicking here:

https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required

7.2. Small Business Highlight Form*

Please download the below documents, complete, and upload.

• SB_Proposal_Highlight_Templ...

https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://government-project.s3.us-west-2.amazonaws.com/254926/2a9d7c49-76ae-4d51-86fc-fc40839e0af6_SB_Proposal_Highlight_Template_04-2026.docx

Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 18

*Response required

7.3. Certifications*

Upload any small business certifications (SBE/SB-Micro/SB-PW/SB etc.) that your organization, partners, or subcontractors hold. If not applicable, upload a document stating "N/A".

*Response required

7.4. ONT Small Business Takeoff Event*

Please acknowledge that you understand a condition of this solicitation process includes attending the ONT Small Business Takeoff event scheduled on May 29th, 2026.

☐ Please confirm

*Response required

7.5. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

7.6. Affidavit of Non-Collusion*

This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

Please download the below document, complete, sign, and upload.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

7.7. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

7.8. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf

*Response required

7.9. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

https://www.irs.gov/forms-instructions https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/fbcf0cbb-6840-437b-ad77-933e2de5dcce_AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4A6F4EVA6%2F20260514%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260514T062040Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEI3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDaAo5SRTkl2HxWnbaPWgxLH6m4VlSWalMmBSJcxpDEpQIhAJSiJmS5f4bxGXF8FeQeGktGNRlguHJLy8%2B7mFsQ67AQKowFCFYQAhoMODkyMzY0Njg3NjcyIgzR6ShLIP%2BZqHUDS84q6QTXZ9aCV59G%2B3O8r2e1xv%2BW0qtq6zii2T8LPamGZ2qNG2oivKPeGeQBxiVgeWAyC2S%2FQKq8NScjxuGohT1I%2F3Fc5nnefEd3LOVVbVzMy25nJWFN7Z99Z6pKrI0LS2%2FtQmTizeTJ8euqzPI1agsO90XYO%2BXxOJgeJ2nD8rzzL9hoRgm1Ckve5b1rw%2BjDipGCn3f1Knrut5O%2Br%2BCsJU8KUDOLpSP8duBoD137VEe3t%2FOCkItAQJY7Ebdh47vqeSukcwd73xbzRN%2BMOdEhDXGj%2BgeO6%2FxTDINW1CiJWBgY9C1162cpa1IR8irKGvyjJW%2BjafROHh18EehGP3b7C%2BkgOQkxapuvxIhE2VDKa4hkOLSMJPos0Rf4FQISoJz%2Bp4DosjdlG37jo8dfjLvmR9HHVj0monh6bsOheDXILupeL0%2Fckfnx8O%2BAG5DJ3yDrWxNUOuK9Pk%2B5%2FS%2Bs1oUu%2BcPWCTvNU%2FT0oo9sbVQse73HU%2F4FuDNmMlC5i%2F%2B2IavQW1sSwhxgphzR0txGBZUMPsoMxz6MemEQSiutJ2zX1KUm9uS%2FSP%2B3KP4bNmjVjULQ10Pszz5eOLya2H%2FHmSQ1KJquD%2F%2BQiEP3SWAHUwG1wprdWzDGJL65ikgWNmnHQGZn173BqYyVcov9kSR0QBKWiGY92h%2FxyR6fjmCBRhbwCE6k8c5U6iGt88U%2FejTYGFRvq1G6WLA224mk9QdwVokMxSSfO1501x2mBBIU3HDKqIAUP48P3HZcLGZ3JXb1GDPvfo4sEUqOqP1tz25o0C9MBIh7%2BeDf%2Fbu6EoG0xEaJVMJ%2FQJOghwQjRFQoYoJPfjCKqpXQBjqYAZW7HNbDZSfMESHPjV5ieOe3Fdk7F9PcM3QpXmQWjQytdcV5Ag8Y%2Fha%2FneqlQPLROtXr1SwxmG%2F9C8%2Bh2mMUndQwBJKJD7I1fivgF1rGRhgPIIDFZOIBpBGSLdOPSLqCp7GUI9e2%2BJJRhQ4iuJgiBoscx3rFetcEY%2Fkp7mVC%2BUSAMTZxPmuxRmpTJ1VY3G%2Fm1xjql6egDCh3&X-Amz-Signature=3eb1f7ea21cdcd798bc0717cfc7a943298bf0d9bdbc6713ca3d0e6391af83a96&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/d5d85376-7669-4aa1-9596-35f520157141_OIAA_Confidentiality_Non-Disclosure_Agreement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4A6F4EVA6%2F20260514%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260514T062040Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEI3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDaAo5SRTkl2HxWnbaPWgxLH6m4VlSWalMmBSJcxpDEpQIhAJSiJmS5f4bxGXF8FeQeGktGNRlguHJLy8%2B7mFsQ67AQKowFCFYQAhoMODkyMzY0Njg3NjcyIgzR6ShLIP%2BZqHUDS84q6QTXZ9aCV59G%2B3O8r2e1xv%2BW0qtq6zii2T8LPamGZ2qNG2oivKPeGeQBxiVgeWAyC2S%2FQKq8NScjxuGohT1I%2F3Fc5nnefEd3LOVVbVzMy25nJWFN7Z99Z6pKrI0LS2%2FtQmTizeTJ8euqzPI1agsO90XYO%2BXxOJgeJ2nD8rzzL9hoRgm1Ckve5b1rw%2BjDipGCn3f1Knrut5O%2Br%2BCsJU8KUDOLpSP8duBoD137VEe3t%2FOCkItAQJY7Ebdh47vqeSukcwd73xbzRN%2BMOdEhDXGj%2BgeO6%2FxTDINW1CiJWBgY9C1162cpa1IR8irKGvyjJW%2BjafROHh18EehGP3b7C%2BkgOQkxapuvxIhE2VDKa4hkOLSMJPos0Rf4FQISoJz%2Bp4DosjdlG37jo8dfjLvmR9HHVj0monh6bsOheDXILupeL0%2Fckfnx8O%2BAG5DJ3yDrWxNUOuK9Pk%2B5%2FS%2Bs1oUu%2BcPWCTvNU%2FT0oo9sbVQse73HU%2F4FuDNmMlC5i%2F%2B2IavQW1sSwhxgphzR0txGBZUMPsoMxz6MemEQSiutJ2zX1KUm9uS%2FSP%2B3KP4bNmjVjULQ10Pszz5eOLya2H%2FHmSQ1KJquD%2F%2BQiEP3SWAHUwG1wprdWzDGJL65ikgWNmnHQGZn173BqYyVcov9kSR0QBKWiGY92h%2FxyR6fjmCBRhbwCE6k8c5U6iGt88U%2FejTYGFRvq1G6WLA224mk9QdwVokMxSSfO1501x2mBBIU3HDKqIAUP48P3HZcLGZ3JXb1GDPvfo4sEUqOqP1tz25o0C9MBIh7%2BeDf%2Fbu6EoG0xEaJVMJ%2FQJOghwQjRFQoYoJPfjCKqpXQBjqYAZW7HNbDZSfMESHPjV5ieOe3Fdk7F9PcM3QpXmQWjQytdcV5Ag8Y%2Fha%2FneqlQPLROtXr1SwxmG%2F9C8%2Bh2mMUndQwBJKJD7I1fivgF1rGRhgPIIDFZOIBpBGSLdOPSLqCp7GUI9e2%2BJJRhQ4iuJgiBoscx3rFetcEY%2Fkp7mVC%2BUSAMTZxPmuxRmpTJ1VY3G%2Fm1xjql6egDCh3&X-Amz-Signature=b9d2b5d2e4a1d41fc7f812d10bb687e69a44e878a9176771fbd4c54b0ce23c65&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OIAA_Confidentiality_Non-Disclosure_Agreement.pdf%22&x-id=GetObject 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Request For Proposal #2026-RFP-080 - Construction Management At Risk (CMAR) Terminal Restroom Modernization and Other Improvements Project 19

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

7.9.1. Conflict of Interest Form*

Please download the…