Attachment03PerformanceWorkStatementRFI.pdf

CNREURAFCENT

FIREFIGHTER TRAINING STRUCTURES AND PROPS (FTSP)

STATEMENT OF WORK (SOW)

MAINTENANCE AND TRAINING SUPPORT

For

FIREFIGHTER TRAINING STRUCTURES AND PROPS

PART 1: SCOPE AND BACKGROUND

1.1 SCOPE. This Performance Work Statement (PWS) specifies the general requirements for field maintenance, training and technical support for Firefighter Training Structures and Props (FTSP) in support of Navy personnel in live-fire firefighter training. The Contractor will provide Commander Navy Region Europe, Africa, Central (CNREURAFCENT) with field maintenance and training services in support of readiness objectives. The goal of these services is to provide maintenance, repairs, and training for the operator certification or recertification of training devices. Maintenance and repair will be outside the continental United States (OCONUS) locations. Devices include, but are not limited to, the following training props:

- Mobile Aircraft Fire Training Device (MAFTD)

- Mobile Attack Aircraft Fire Training Device (MAAFTD)

- Helicopter Trainer Prop

- Car Trainer Prop

- Helicopter/Car Combination Trainer Prop

- Mobile Structural Fire Training Device (MSFTD)

- Fixed Structural Facility

- Portable Fire Extinguisher Trainer

- Fixed Submarine/Shipboard Training Device

- BullEX Fire Training Device

- Confined Space/Self-contained breathing apparatus (SCBA) Trainer

- Flashover Trainer

A list of training devices and their locations is found in 2.12.

1.2 BACKGROUND. The Aircraft Rescue and Firefighting (ARFF) training program ensures that each ship and shore based activity that supports operations is staffed with highly trained and qualified personnel. The ARFF training program requirements comply with NAVAIR 80-R- 0014, Naval Air Training and Operating Procedures Standardization (NATOPS) manual and provide personnel qualified in state of the art firefighting tactics, technologies, fire combat systems and equipment. Live-fire training for aircraft firefighting is considered high-risk and consists of stationary fire pits using liquid petroleum propellants. This live-fire training approach gives rise to environmental and personnel safety concerns. The devices provide an environmentally acceptable alternative to fossil fuel fire pit training. They provide the requisite training for CNREURAFCENT Fire & Emergency Services (F&ES) personnel on US Naval activities in various geographical areas. The Structural Fire Fighting training program supports F&ES highly trained and qualified personnel. The training program requirements comply with Department of Defense (DOD) Instructions, National Fire Protection Association (NFPA) standards and Accredited Fire Service Certification Programs to provide personnel qualified in firefighting tactics, technologies, fire combat and equipment. Support services are required to assist the activities in maintaining the safe and effective operating conditions and maintain configuration control for unit modifications and component replacement. An operator proficiency evaluation is required at all recipient activities to assure continued safe and efficient operation of all Liquefied Petroleum Gas (LPG) fueled training devices. Intimate knowledge of the systems and configurations is required to ensure personnel safety in a potentially hazardous operating environment.

PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES

2.1 GENERAL. The Contractor shall provide the necessary management, personnel, materials, shipping, transportation, travel, and technical services to accomplish all tasks identified in this PWS, unless otherwise specified herein.

2.2 TRAINING AND QUALIFICATIONS. The Contractor must have knowledge of commercially available live-fire training systems that utilize LPG for live-fire fuel source and the applicable NFPA Standard. Government owned commercial live-fire training systems include, but are not limited to: Pro-Safe Fire Training, Kidde Fire Training, Fire Blast 451, Inc. and BullEx products. The Contractor shall adequately train its employees to enable performance of tasks delineated in this PWS. Training shall include as a minimum, initial training, refresher training, training resulting from Government/Contractor change/modification to any training device, first aid/ Cardio-Pulmonary Resuscitation (CPR), and training of replacement personnel.

The Contractor shall maintain personnel training records and ensure their availability to the COR upon request.

2.2.1 OPERATOR PERSONNEL. Operator personnel shall have at a minimum: 3 years of experience in training operators in the use of live-fire gas-fueled training systems and specialty props or possess appropriate certification from the original equipment manufacturer (OEM).

*** The COR has the right to request training and qualification records from the KTR for any operator personnel performing this contract at any time.

2.2.2 MAINTENANCE PERSONNEL. Maintenance personnel shall have a minimum of 3 years of technical service, repair, and/or maintenance on LPG systems and possess the skills, requisite qualifications and certifications necessary to support the specific requirements.

Maintenance personnel may be qualified to operate the training device or have a qualified operator available to test effectiveness of repairs. Maintenance personnel shall demonstrate the following qualifications:

a. Ability to read electrical and mechanical drawings and schematics.

b. Comprehension of AC power distribution, DC analog and digital signals, and controls.

c. Understanding of basic electrical theory, mechanics, optics, thermal stress, corrosion, and general physics.

d. Ability to troubleshoot complex electro-mechanical and computer systems to component level, isolate faults, and take corrective action.

e. Capability to organize tools, equipment, parts, and material necessary to conduct field service activity.

f. Ability to plan work activities and execute in an efficient, timely manner.

g. A thorough knowledge of portable test equipment, analog and digital multi-meters, and

IBM PC hardware and software.

h. Demonstrated dexterity with common power and hand tools.

i. Understanding and capability to recognize hazard controls or the precautions to be followed to use the system and shall provide verification of compliance to the safety requirements of this contract.

ALL LIVE FIRE TRAINING UNITS ARE TO BE OPERATED BY

QUALIFIED PERSONNEL ONLY. SERIOUS INJURY OR DEATH MAY

RESULT IN IMPROPER OPERATION OF THE MAFTD UNIT.

2.3 RESPONSIBILITES. Annually, in accordance with the agreed-upon schedule, the Contractor shall:

(1) Provide technical and engineering support services, including supplemental operator and maintenance training for deployment and operation of the training devices out of OEM warranty.

(2) Provide on-site maintenance and repairs in response to requests from custodial activities on system failures including the troubleshooting and repair of electro-mechanical systems, subsystems, and components.

(3) Conduct on-site inspections of training equipment to ensure structural integrity and system safety.

(4) Prepare NFPA 1403 Inspection reports and include in the Deliverables List (see 2.11).

Device information and location are listed in 2.12 of this PWS.

(5) Be responsible for ensuring all Government site personnel requiring training device operator certification or recertification receive the required training, upon notification of the COR. The Contractor shall evaluate the proficiency of certified operators and provide remedial training as necessary to restore sufficient skills and knowledge for recertification of the operators (train the trainer). The contractor shall provide on-site user level maintenance training and provide a detailed list of user level maintenance requirements.

(6) Other visits may be required on an as-needed basis outside of the required annual on-site support for each site. Prior to scheduling any additional on-site support, the government and the contractor shall engage phone/web support to remotely troubleshoot any known issues. If troubleshooting is unsuccessful and the device is inoperable, an out of cycle visit shall be scheduled

CONTRACTORS ARE NOT AUTHORIZED TO DIRECT LIVE-FIRE

TRAINING EVOLUTIONS OUTSIDE THE SCOPE OF THE OPERATOR

TRAINING CURRICULUM.

2.3.1 ON-CALL SUPPORT SERVICE. Contractor support personnel shall respond to requests (notifications for support service action(s)) from the COR. Formal approval from the COR or Procuring Contracting Officer (PCO) is required prior to commencing any support service efforts. Device maintenance priorities are managed by the COR and may be changed at any time during performance of this contract.

Travel for on-call support service is the responsibility of the contractor and shall be included in the price of services.

This contract includes a not-to-exceed (NTE) materials and travel CLIN for each performance period in the amount of $50,000.00. The contractor will be reimbursed for actual costs only for any materials and associated travel needed during performance of on-call support services only (i.e. out-of-cycle field visits). See reporting requirements below in Paragraph 2.11.

In the event a training device listed herein is inoperable, and the device/Installation is outside of its normal preventive maintenance cycle, the COR will engage with the Contractor via phone and/or web-based support in accordance with the timeframes listed in 2.4. If the issue cannot be resolved via phone/web support, the COR will determine whether field support is required.

* Approval from the COR is required for any part expected to cost in excess of $500.00 that may be needed during an out-of-cycle field visit. Any part requirement during the in-cycle visits are at the expense of the contractor.

2.4 CONTRACTOR RESPONSE TIMES:

Phone/Web-Based Support Field Maintenance

4 hour phone and/or email response Hours of Operation 0800 – 1600 Local Contractor Time

2 weeks pending country clearance

2.5 PREVENTIVE MAINTENANCE (PM). On an annual basis, the Contractor shall perform PM in accordance with (IAW) the Manufacturer’s approved Planned Maintenance System (PMS) schedule and the NFPA 1402 Standards, upon notification of the COR. The Contractor shall record all PM inspections and required maintenance actions on a maintenance action for (MAF) or Government approved substitute forms. All costs associated with materials for PM purposes will be factored into the proposal during the bid process.

2.5.1 MAINTENANCE AND REPAIRS. No later than 60 days prior to a site visit, the contractor will be provided a deficiency list from the installation with required repairs and maintenance for their respective training props. The contractor shall perform all required maintenance and repairs to all components covered within this PWS to include trailers. Repairs include, but are not limited to:

- Removal and replacement of floor material

- Repair or replacement of all electrical components to include electrical panels, fuses, wiring, audio/visual cables, Ethernet cords, cameras, power cord connectors, lighting and covers, remote controls, heat sensors, solar chargers, headsets, control panels, audible alarm systems, transformers, smoke detectors, propane detectors, foot pedals

- Welding and repair of all metal structural components to include floors, walls, roofs, exterior walkways, railings, latches, handles, hinges, doors, windows, chains, fuselage (skin), stairwells and steps, decks, chassis, interior/exterior ladders, ramps, roll up doors, pilot box, smoke tubing, torch guards, torch assembly, thumb wheel, water pans, and drains

- Repair or replace other components such as fan belts, reservoirs, wheels, batteries, Power Take-Off and switch, pressure relief valves, generators, break components, seats, skirting, glass, mounting bolts

- Repair of heavily damaged or warped metal due to rust or extreme heat

- Repair or replacement of all pulley systems and components

- Painting of repaired elements, or other paint requirements outside of PM

- Weather proofing where applicable

- Replacement of exterior and interior signage, markings, mirrors, and placards

- Repair or replacement of propane enclosures, propane lines, pipes, hoses, connections, brackets, thermo-couplers, air-lines, gauges, solenoids, safety valves, cables, nitrogen connectors, make-up fans, gears,

- Repair or replacement of all window and door seals

- Repair of all safety components to include sprinkler systems, standpipes, fittings, and valves

- Repair or replacement of winch and winch system components

All repairs will comply with the host nation’s standards (CE, UL, etc.)

Provision of all materials needed during annual performance maintenance and site visits are the responsibility of the contractor.

2.6 LANGUAGE REQUIREMENT. Contractor personnel shall be able to read, write, speak, and understand English fluently.

2.7 APPEARANCE AND CONDUCT. The Contractor shall be responsible for the supervision and conduct of its employees. Contractor personnel shall conduct themselves in a professional manner commensurate with their role at all times. In the simulator, flight line, storage, and/or other industrial areas, clothing and shoes must conform to safety regulations.

2.8 SAFETY/SECURITY. Contractor personnel, although recognized as employees and under the administrative control of the Contractor, shall comply with the directives and requirements of the Base Commander, or authorized representative, as to safety standards and security regulations applicable to the assigned site of work. Personnel shall also report any other conditions or incidents, which could be reasonably expected to be of interest to the Government, such as damage to Government property. Initial reports may be made verbally but shall be followed-up with a written report within 24 hours. Reports of incidents with security implications shall include full details of the incident, any remedial actions taken by the contractor, and shall be in compliance with applicable security instructions. All reports shall be forwarded to the Contracting Officer Representative (COR) or designated representative. The Contractor shall conduct an investigation into all accidents occurring on Government property involving Contractor employees and report the findings (on applicable forms) to the COR within three working days after occurrence.

2.9 OPERATOR TRAINING SCHEDULING AUTHORITY. Scheduling will be established by the COR, in collaboration with the Contractor. Initial schedule will be agreed upon within 90 days after contract award. Only the COR or the Contracting officer may make changes to the schedule.

2.10 RECORDS AND REPORTS. The Government will provide all Government forms and records required to furnish administrative data for this Contract. The Contractor shall provide all remaining forms, records and reports required to administer this Contract. Records and reports media, format and content shall be approved by the COR.

2.11 CONTRACT DELIVERABLE REQUIREMENTS

The Contractor is responsible for the submission of the following data requirements to the COR.

a. Site Visit Report within 30 days of visit.

b. Maintenance Action Form(s), as required

c. Written report of safety/security violation(s) within 24 hours of incident(s), as applicable

d. Operator Certification(s), if issued and/or list of personnel who completed operator training

e. Quarterly Materials Report for NTE Materials referenced in 2.3.1.

2.12 CURRENT INVENTORY AND DEVICE LOCATIONS

The Contractor shall maintain all training devices listed below. The devices and their locations are subject to change, and changes to the inventory profile will be communicated with the contractor as soon as effected.

Assigned To Fixed / Mobile Training Device (Type)

NAS SIGONELLA Mobile

MOBILE AIRCRAFT FIRE TRAINER -

MAFTD

NAS SIGONELLA Mobile STRUCTURAL TRAINER

NAS SIGONELLA Mobile FLASHOVER TRAINER

NAS SIGONELLA Mobile HELO/CAR TRAINER

NAVSTA ROTA Mobile

MOBILE AIRCRAFT FIRE TRAINER -

MAFTD

NAVSTA ROTA Fixed STRUCTURAL FACILITY

NAVSTA ROTA Mobile FLASHOVER TRAINER

NAVSTA ROTA Mobile CONFINED SPACE/SCBA TRAINER

NAVSTA ROTA Mobile SUBMARINE/SHIPBOARD TRAINER

NSA BAHRAIN Fixed HELO/CAR TRAINER

NSA BAHRAIN Mobile

SYNTECH ST834 40’ CLASS B LIVE

FIRE ATTACK TRAINER WITH

FLASHOVER

NSA BAHRAIN Mobile

SYNTECH ST-PRO 1 WAY 4 FT LOW

CUBE CONTAINER

W/ROOFTOPHATCH AND RAPPEL

STATION

Camp Lemmonier, DJIBOUTI

Mobile STRUCTURAL TRAINER

Camp Lemmonier, DJIBOUTI

Mobile

MOBILE AIRCRAFT FIRE TRAINER -

MAFTD

Camp Lemmonier, DJIBOUTI

Mobile HELO/CAR TRAINER

Camp Lemmonier, DJIBOUTI

Fixed STRUCTURAL FACILITY

NSA NAPLES Mobile FLASHOVER TRAINER

NSA NAPLES Mobile CAR TRAINER

NSA NAPLES Mobile STRUCTURAL TRAINER

ISA AB Mobile MOBILE AIRCRAFT FIRE TRAINER -

MAFTD

ISA AB Mobile STRUCTURAL TRAINER

ISA AB Mobile JET MAFTD TRAINER - F18

NSA SOUDA BAY Mobile

MOBILE AIRCRAFT FIRE TRAINER -

MAFTD

NSA SOUDA BAY Mobile STRUCTURAL TRAINER

NSF DEVESELU Mobile STRUCTURAL TRAINER

NSF REDZIKOWO Mobile STRUCTURAL TRAINER

NSF REDZIKOWO Mobile CAR TRAINER

2.13 Technical/Training Data. Contractor personnel shall have knowledge of the most current technical data required to fulfil their responsibilities and duties. Documents/data listed below are (but not limited to) the primary applicable documents:

Publication Number Publication Title

NAVAIR 00 80R-14 NATOPS, US NAVY AIRCRAFT FIREFIGHTING

AND RESCUE MANUAL

NFPA 1402/1403 STANDARD ON LIVE FIRE TRAINING

EVOLUTIONS

NFPA 1500 FIRE DEPARTMENT SAFETY

NFPA 1001(1434) FIREGROUND OPERATIONS EXTERIOR CLASS A

FIRE SKILLS

NFPA 1001 (2109) FIREGROUND OPERATIONS FLAMMABLE GAS

FIRE SKILLS

NFPA (1433) FIREGROUND OPERATIONS VEHICLE FIRE

SKILLS

OPNAVINST 11320.23H NAVY FIRE AND EMERGENCY SERVICES

PROGRAM

DOD INST 6055.06-M DOD FIRE CERTIFICATES

OPNAVINST 1500.75C POLICY AND GOVERNANCE FOR CONDUCTING

HIGH-RISK TRAINING

PROSAFE OPERATIONS

MANUAL

MAFT OPERATIONS MANUAL (PROSAFE)

FALCON DMX F-18 Exterior Live Fire Training Mobile Simulator Operation and Maintenance Manual (FIREBLAST 451)

FALCON EX Exterior Live Fire Training Mobile Simulator Operation and Maintenance Manual (FIREBLAST 451)

OPERATIONS AND

MAINTENANCE MANUAL

MAFT OPERATIONS AND MAINTENANCE

MANUAL (PROSAFE)

TM-4A1-010-722 O & M Manual for the

Mobile Firetrainer® T-4000 Maritime

PARTS MANUAL MAFT PARTS MANUAL (PROSAFE)

MAFTD Operator Certification Course

GFI Course Data will be provided

SYMTECH PRODUCT CUT SHEET

SYMTECH SYSTEM SPECIFICATIONS

SYMTECH SCHEMATICS, START-UP PROCEDURES,

EMERGENCY PROCEDURES, AND MAINTENANCE

PROCEDURES MANUALS

3.0 Contracting Officer’s Representative (COR):

Jason Kinlaw Regional Training Chief, CNR EURAFCENT NPL IT jason.c.kinlaw.civ@us.navy.mil

390815688173