Attachment VII- Combined Synopsis Solicitation - Multiwave 5001.docx

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTATION

[OC-2026-134415]

Multiwave 5001 Microwave Digestion System - Brand Name or Equivalent Section 1 - General Information and Summary of Requirement This is a combined synopsis/solicitation for commercial products prepared in accordance with part 12. This announcement constitutes only solicitation. Offers are being requested, and a separate written solicitation will not be issued.

Solicitation number OC-2026-134415 is issued as a request for quotation for new Anton Paar Multiwire 5001 microwave digestion system, associated rotor, vessels, accessories, delivery, installation, onsite training, warranty and maintenance or equivalent.

This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquiaition.gov.

Description of Requirement: The U.S. Food and Drug Administration (FDA), Office of Cosmetics and Colors, Division of Color Certification and Technology (DCCT), intends to award a firm fixed price purchase order to acquire a new Anton Paar Multiwave 5001 microwave digestion system or equivalent , associated rotor, vessels, accessories, delivery, installation, onsite training, warranty, preventive maintenance, and related support in accordance with Attachment I - Statement of Work.

Section 2 - Delivery, Installation, and Period of Performance Delivery and installation shall be completed within the timeframe proposed by the quoter and accepted by the Government, but no later than 6 weeks after award unless otherwise approved in writing by the Contracting Officer. The warranty and two-year maintenance period begins upon Government acceptance after successful installation and demonstration.

Delivery/Installation Location:

U.S. Food and Drug Administration, CPK2 Office of Cosmetics and Colors, Room 1059 4300 River Road College Park, MD 20740 Delivery Hours: 10:00 a.m. - 4:00 p.m., Monday through Friday, excluding Federal holidays, by appointment with the Government point of contact.

Section 3 - Contract Line Items Quoters shall complete and submit Attachment II - Pricing Sheet. Prices shall include all hardware, accessories, software, freight, insurance, installation, demonstration supplies, training, travel, labor, preventive maintenance, warranty support, and any other cost necessary to satisfy the SOW. No additional charges will be permitted.

Section 4 - Points of Contact Contracting Officer:

Michele Jackson Michele.Jackson@fda.hhs.gov 301-796-6686 Contracting Officer's Representative (COR): To be designated at award.

Section 5 - Contract Clauses and Solicitation Provisions The following clauses and provisions are incorporated by reference with the same force and effect as if included in full text, except where full text is provided below. The full text is available at Acquisition.gov. The Contracting Officer shall confirm all clause and provision dates and applicability immediately before release.

5.1 Clauses Incorporated by Reference

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text may be accessed electronically at Acquisition.gov, including the FAR Overhaul and HHSAR pages.

5.2 FDA Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (JAN 2022)

a. All invoice submissions for goods and/or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial item contracts. The IPP website address is: https://www.ipp.gov

c. The Agency will enroll Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive a Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3–5 business days of contract award for new contracts or date of modification for existing contracts. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131. The Contractor POC will receive two emails from IPP Customer Support. The first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of the first, contains a temporary password. You must log in with the temporary password within 30 days. If your company is already registered to use IPP, you will not be required to re-register. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time-and-materials or labor-hour line items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement line items must be submitted in a format showing expenditures for that month and contract cumulative amounts.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum: (1) a list of all invoices submitted to date under the subject award, including invoice number, amount, and date submitted, as well as corresponding payment amount and date received; (2) total amount of all payments received to date under the subject contract or order; and (3) for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of the U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827-ERIC (3742) or toll-free 866-807-ERIC (3742); or by email at ERIC@fda.hhs.gov. When emailing, please include the contract number, invoice number and date, your name, phone number, and a detailed description of the issue.

HHSAR 352.232-71 Electronic Submission of Payment Requests

(a) Payment request means a bill, voucher, invoice, or request for contract financing payment with supporting documentation that complies with FAR 32.905(b) and the applicable payment clause.

(b) Except when alternate procedures are authorized, the Contractor shall submit payment requests electronically through IPP or a successor system.

(c) Other submission methods may be used only when authorized in writing by the Contracting Officer.

(d) When alternate procedures are authorized, the Contractor shall include the written authorization with each payment request.

5.3 Provisions Incorporated by Reference

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation

Addendum to FAR 52.212-1 - Quotation Instructions

· Submit quotations by email to Michele.Jackson@fda.hhs.gov by the deadline shown in SAM.gov. The SAM.gov posting controls.

· Use the subject line: [COMPANY NAME] - [SOLICITATION NUMBER] - QUOTATION.

· Quotation must remain valid for 120 calendar days after the quotation deadline.

· Provide company name, address, point of contact, telephone number, email, UEI, and confirmation of active SAM registration.

· Identify the manufacturer, model, and part number of each item. All equipment must be new and the system must be Anton Paar Multiwave 5001, brand name or equivalent.

· Provide product literature and a requirement-by-requirement technical compliance statement addressing Attachment I.

· Complete Attachment II without deleting formulas or required fields.

· Complete and sign Attachment III for Buy American certificate.

· Complete Attachment IV and provide at least two recent and relevant references for the same or similar laboratory instrument supply, installation, training, or maintenance effort. If no relevant past performance exists, state that fact.

· Complete the certification at Attachment V - FAR 52.222-48 for the maintenance component.

· State all exceptions. Material exceptions may render the quotation unacceptable.

Section 6 - Evaluation and Basis for Award Basis for Award - Lowest Price Technically Acceptable (LPTA). The Government intends to award to the responsible quoter whose quotation is technically acceptable, has acceptable past performance, and offers the lowest evaluated price. Technical acceptability, past performance, and price are evaluation factors. Technical acceptability and past performance will be evaluated on an Acceptable/Unacceptable basis. Price will not be adjectivally rated.

Factor 1 - Technical Acceptability (Acceptable/Unacceptable) A quotation is technically acceptable only when it demonstrates, without exception, compliance with every requirement of the Attachment I – SOW.. The Government may validate technical information using product literature, manufacturer data, or other information reasonably available to the Government. Failure to provide enough information to establish compliance may result in an Unacceptable rating.

New equipment only; no used, refurbished, or demonstration equipment.

Anton Paar Multiwave 5001, part number 320155, and the required identified accessories/components or equivalent.

Capability to meet all temperature, pressure, vessel, throughput, sensor, stirring, extraction, software, cooling, installation, training, warranty, preventive maintenance, and support requirements in Attachment I.

Delivery and installation within the required timeframe.

Completed Attachment III - Buy American Act requested Information.

Technical Compliance Matrix Factor 2 - Past Performance (Acceptable/Unacceptable/Neutral) FDA will evaluate Attachment IV and may consider information obtained from references, CPARS, or other sources. Recent means performed within the last five years. Relevant means similar in instrument complexity, installation, training, or maintenance scope. A reasonable expectation of successful performance is Acceptable. A record creating no reasonable expectation of successful performance is Unacceptable. A quoter with no relevant past performance will be rated Neutral and will not be evaluated favorably or unfavorably.

Submit up to three references for contracts or orders carried out within the last three years. For each reference provide customer/agency, contract or order number, dollar value, performance dates, description, and current point of contact name, email, and telephone number. The Government may use information from any source and is not limited to the references submitted.

Factor 3 - Price FDA will evaluate the total price shown in Attachment II for completeness and reasonableness. The evaluated price will include all CLINs for evaluation in the pricing sheet. The Buy American evaluation procedures in FAR subpart 25.1 will be applied when required. Unbalanced, incomplete, or materially inconsistent pricing may render a quotation ineligible for award.

Award Decision: Among quotations rated Technically Acceptable and Acceptable for Past Performance, award will be made to the quotation with the lowest evaluated price, subject to responsibility, price reasonableness, and compliance with all solicitation terms.

Section 7 - Instructions to Quoters Submit the quotation by email to Michele.Jackson@fda.hhs.gov by the deadline stated in SAM.gov. The SAM.gov notice controls if it differs from this attachment.

Use the email subject line: [COMPANY NAME] - [SOLICITATION NUMBER] - QUOTATION.

Submit a signed quotation valid for at least 120 calendar days.

Provide company name, address, point of contact, telephone number, email, UEI, and active SAM.gov registration status.

Identify the manufacturer, model, and part number for every quoted item and affirm that the items are new and brand name only.

Provide product literature and a technical compliance matrix demonstrating satisfaction of every SOW requirement.

Complete and submit Attachment II - Pricing Sheet without deleting formulas or required fields.

Complete and sign Attachment III - Buy American Act Requested Information for each end product/CLIN.

Provide the past performance information required under Factor 2.

State any exceptions to the solicitation. A quotation taking exception to a material requirement may be rejected.

Questions shall be submitted only to the Contracting Officer by the questions deadline.

The Government intends to evaluate quotations and make an award without discussion. Quoters should submit their best price and complete technical response initially. The Government may conduct exchanges or request clarifications but is not obligated to do so.

Section 8 - Attachments Attachment I - Statement of Work - Microwave Digestion System Attachment II - Pricing Sheet - Multiwave 5001 Attachment III - Buy American Act Certification Attachment IV – Past Performance Reference Sheet Attachment V - Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification Attachment VI - Technical Compliance Matrix