Attachment - Statement of Work.pdf

36C25625Q0656 Attachment

STAEMENT OF WORK

Purchase and Installation of Cart Washer

Background: The North Little Rock Eugene Towbin Memorial Hospital Campus Food Service Center (FSC) has a need for the purchase and installation of one (1) Brand name Champion Roll-In Cart Washer model RW- 66 or equal. This contract is responsible for purchasing and installation of the roll-thru cart pan, dish, and utensil washer in this package.

Scope: This facility serves all food prep, cooking, dining services, delivery of food to inpatient patients. The new facility requires several new pieces of equipment for the cooking services. This contract is responsible for purchasing and installation of the roll-thru cart pan, dish, and utensil washer in this package. Installation shall be completed during current construction and installation shall begin on November 3, 2025.

1. Quantity of one (1) roll-thru pit-mounted cart pan and utensil washer supplied and installed.

A. (K80) – Roll-thru pit mounted cart pan and utensil washer. Quantity: One (1) – Equal or equivalent to Champion Roll-Thru Cart Washer model RW-66.

This procurement shall be a brand name or equal. Contractors must provide brand name or equal that meet or exceed the physical, functional, and performance of listed salient characteristics below. Contractors shall show clear, compelling, and convincing evidence that all equal to items meet all required salient characteristics including brand name and model numbers IAW FAR 52.211-6 Brand Name or Equal.

2. Characteristics:

A. Heavy-duty stainless-steel construction.

B. Pass-thru door @ extend cabinet with pit grid.

C. 66 sheet pan capacity.

D. Easy to clean dual filtration system.

E. Adjustable wash and rinse cycles.

F. Moisture resistant control gauges.

G. Choice of tank heat: electric, infrared gas or steam.

H. Fresh water sanitizing rinse.

I. Digital control and information center.

J. 25 horsepower wash pump.

K. Double skinned, hinged door design.

L. Self-contained water heater.

M. Recirculating wash water.

N. 12-gauge stainless steel. All TIG welded seams.

O. Double skinned stainless-steel door with exterior latch and inside release handle.

P. Water driven, stainless steel, spray arm assembly with stainless steel jets, removable end caps and hand-operated, quick-release mechanism for easy cleaning and reassembly. Mounted on stainless steel base.

Q. Perforated stainless steel screen type. Double filtration system for increased effectiveness and easy cleaning without emptying the tank.

R. 25 horsepower, 480 volt, 3 phase, 60 cycle with output of 430 gallons per minute at 40 to 50 P.S.I.

S. 120 volt control circuit with push pad operation of “Power On”, “Stop” and “Short, Medium or Long Wash

Cycles”. A digital display indicates Time Remaining” for each cycle. LED’s indicate wash, rinse and unload functions. A buzzer is also included to provide an audible indication of time to unload. A pre-programmed circuit board allows the push pad to be used as a “Diagnostic Center” by displaying “Error Codes” for ease of troubleshooting.

T. Moisture resistant gauges measure wash temperature, wash pressure, and rinse temper.

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U. Stainless steel wash tank with electric, gas, steam, or steam coil heating, thermostatically controlled, low water protected, sloped to drain with a 180-gallon capacity.

V. Stainless steel rinse tank with one electric, infrared gas, or steam coil heating to provide 180°F/190°F hot sanitizing rinse.

W. Stainless steel built to match specific washing requirements.

X. Washer shall be automatic washing machine designed to wash and sanitize items commonly used in the bakery, meat, poultry, candy and food service industries. Machine shall be designed to be installed in a pit.

Y. Cabinet shall be 70" wide x 90" deep (100" with pass through option) x 101-1/2" high. Clearance height:

108" when used in a pit. Standard door opening: 38” wide x 84” high. Wash chamber: 38" wide x 72" deep x 84" high. Constructed of 12, 14, and 16 gauge, stainless steel. All seams tig-welded. Seams, where needed for watertight construction are continuously welded.

Z. Door shall be standard right-hand swing constructed of 14 and 16 gauge, stainless steel with integral stainless steel framework. Door double skinned for added strength. Equipped with door latch and inside release handle. Door shall be interlocked with limit switch to prevent machine operation while open.

AA. Washer floor shall be constructed of 12-gauge stainless steel formed sheets designed to provide maximum strength. Floor supports constructed of 2" x 2" x 1/4" stainless steel angle.

BB. Recirculating wash tank shall be heated 480 Volt electric immersion heaters, 42 kW total, thermostatically controlled wash temperature with low water protection system. 180 gallon capacity. 14-gauge stainless steel, sloped to drain.

CC. Wash tank filter shall be perforated, stainless steel baskets. Designed for increased effectiveness and easy cleaning without emptying wash tank.

DD. Wash tank fill valve shall be size 3/4" brass material, solenoid type for automatic.

EE. Wash tank drain valve shall be size 2" brass material, gate type for manual or electrically operated ball valve for automatic option.

FF. Wash pump shall be a 25 horsepower, 208/240 or 480 volt, 3 phase, 60 cycle unit. Close coupled; 430 gallons per minute at 40 to 50 psi, mounted on 12 gauge stainless steel formed channel base.

GG. Rotating wash hub and spray arm assembly shall be water driven, stainless steel spray arm assembly with stainless steel jets removable end caps and hand operated quick release mechanism for easy cleaning and reassembly. Mounted on stainless steel base.

HH. Sanitizing pumped rinse tank shall be stainless steel,14-gauge, 60-gallon capacity, supplied with 1-1/2 H.P. pump to provide 20 gallons of 180°/190°F. hot sanitizing rinse per 30 second cycle at 20 P.S.I.

Thermostatically controlled, low water protected with automatic fill. Available in electric coil heating.

II. Final rinse piping shall be stainless steel tubing with brass compression fittings and brass or optional stainless steel full cone rinse jets.

JJ. Control and information center shall be 120-volt control circuit with push pad operation of “Power On,” “Stop” and “Short, Medium or Long Wash Cycles.” A digital display indicates “Time Remaining” for each cycle. LED’s indicate wash, rinse, and unload functions. A buzzer is also included to provide an audible indication when the machine is ready to unload. A preprogrammed circuit board allows the push pad to be used as a “Diagnostic Center” by displaying “Error Codes” for ease of troubleshooting. Moisture resistant gauges measure Wash Temperature, Wash Pressure and Rinse Temperature.

KK. Steam exhaust vent shall be 12-7/8" diameter, consisting of 14 gauge rolled stainless steel, collar mounted to the top of the machine. Machine pre-wired with control timer for the addition of a fan.

LL. Racks shall be stainless steel sheet pan rack, standard. Constructed of stainless steel and formed angle, metal inert gas (mig) welded. Supplied with stainless steel casters and nylon wheels.

MM. Connections shall be Water Inlet: 120° F, 1" NPT, Water Drain: 2" NPT, Overflow: 1-1/4" NPT, Electrical: Single point connection.

NN. Options shall be included:

i. Rinse Hose - Externally mounted rinse hose with spray gun for easy cleaning and maintenance of machine.

ii. Exhaust Fan - 12" diameter exhaust fan mounted on washer to extract steam after rinse cycle.

Constructed for moisture laden air or other air stream contaminants. 500 CFM @ .05" static pressure, 1/4 H.P., 1750 RPM. Fan control switch to include connections and mounting.

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iii. Hood & Fan - Stainless steel hood and fan assembly, mounted over door to evacuate steam that escapes when door is opened. 500 CFM @ .05" static pressure, 1/4 H.P., 1750 RPM. Vent fan control switch to include connections and mounting.

iv. Water pressure reducing valve.

v. Stainless-steel floor.

vi. Startup, demonstration, and training. See item #7 below “Startup & Training”.

vii. Pit Grid: See below for dimensions. Unit shall fit into this preconstructed concrete pit structure. One heavy duty grid shall be furnished to cover the pit in front and back of washer. The two grid sizes are 17”x81-1/2”x1”.

3. Dimensions:

4. Warranty: One (1) year warranty for installation and equipment.

5. Delivery:

A. Times: All deliveries must be scheduled 14 days in advance and approved by the project Contracting Officer’s Representative (COR). Deliveries pertaining to this contract shall be performed Monday thru Friday unless a Federal holiday falls on one of these days. Typical hours are between 7am and 4pm. If delivery is required outside of these hours of operations, it must be coordinated with the project COR.

On the days listed below delivery shall not be scheduled unless unique situations arrive and prior approval between the delivery and CAVHS parties involved is agreed upon. Delivery and Installation will be dependent on the facility’s readiness for receiving of equipment. Equipment will not be stored on-site

36C25625Q0656 Attachment for installation later except as noted in 5.B below. All deliveries must start installation within 1 workday of delivery unless otherwise prior approval between delivery and CAVHS parties involved.

B. Storage: No enclosed storage space shall be provided by CAVHS, and no storage area is available immediately adjacent to the construction site. CAVHS shall provide an open site at Lot 10 for a contractor provide storage unit. Secured storage and transportation of equipment to the construction site is the responsibility of the contractor. Lot 10 is located at Cypress Street and 4th Street on the Eugene J. Towbin VA campus (2200 Fort Roots Drive, North Little Rock, Arkansas 72114). The construction site is located at the Eugene J. Towbin VA Healthcare Center, Building 170, 2200 Fort Roots Drive, North Little Rock, Arkansas 72114.

6. Installation:

A. The unit shall be completely setup and installed in the location identified on the drawings under this scope of work. The path to this installation location includes a 6’ wide by 7’ tall door frame through which the unit shall be transported under this scope of work. A factory trainer installer shall disassemble the unit and reassemble the unit if needed to clear the 6’Wx7’H doorframe.

B. Installation methods of equipment must follow the manufacturer’s recommendation.

C. Preinstallation walk-thru is required prior to delivery of equipment to determine equipment delivery route access, pre-existing conditions, and final coordination of site staff with installation.

D. Day of or 1 day prior to installation photographs of building area impacted and documented to track current conditions of the space.

E. During delivery and installation, any damages incurred to the building during the delivery and installation of equipment that is caused by the installation contractor will be held responsible for damages.

F. Within 8 hours of completing installation, photographs of building area impacted by the installation of equipment and route of delivery of equipment into the building need to be documented. This is to verify what damages are incurred at the fault of installation.

G. Post installation checklist for equipment must be provided to project COR upon completion walk-thru.

H. Post installation cleaning of equipment from installation methods must occur within 15 days of installation complete.

I. Post installation start up testing to be completed within 15 days prior to FINAL cleaning.

Storage Area

Construction Site

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J. Post installation FINAL cleaning for cooking must be coordinated and completed prior to building activation date, within 30 to 45 days prior to activation. Date to be confirmed with COR.

K. Warranty for installation start date is based on the date the post installation FINAL clean and installation is deemed acceptable by the VA Engineering and VA Food Service Kitchen Inspector.

L. Warranty for equipment start date is based on final acceptance by the VA Engineering and VA Food Service Kitchen Inspector.

7. Startup & Training: A factory trained representative shall provide startup services to ensure the unit functions as designed. A factor trained representative shall provide demonstration and training to end-user staff.

8. Operation & Maintenance (O&M) Manuals: The contractor shall provide three hardcopies of the manufacturer’s operation and three hardcopies of the parts manuals. Two electronic copies of each shall be provided on a Microsoft Window readable disk.

9. Government Personnel Observed Holidays

A. The Government hereby provides notice and Supplier hereby acknowledges receipt that Government personnel observe the listed days as holidays: New Year's Day, Martin Luther King's Birthday, President's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas.

B. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute, Any other day designated by Executive Order, Any other day designated by the President’s Proclamation.

10. General Requirements

A. Equipment furnished must meet the Buy American Act.

B. Approved equal products may be considered as long as they meet the specifications provided above.

11. Statement of Work Changes: The Contracting Officer (CO) is the only individual authorized to approve changes or modify any of the requirements for this purchase. The Supplier shall communicate with the Contracting Officer’s Representative (COR) on all matters pertaining to contract administration. The COR is designated to represent the Contracting Officer (CO) in furnishing technical guidance and advice regarding the purchase. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Supplier relative to the financial or legal aspects of the contract.

Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

12. Reporting Requirements: All documents will be given to the Contracting Officer and or the Contracting

Officer Representative in a Word Document, or Adobe pdf, and Excel spreadsheet file.

13. Confidentiality and Nondisclosure: The Supplier understands and agrees that confidential information

(patients, employee, or facility) must always be secured and protected. The Supplier and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Supplier or its employees. Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.

14. Special Consideration: All contractors and visitors are required to adhere to Universal Masking Guidance which requires people to wear a cloth face covering or facemask over their mouth and nose while in any medical facility of Central Arkansas Veterans Healthcare System (CAVHS). Daily healthcare screening is required before entrance to VA facilities due to COVID-19. No one with a cold or flu like symptoms will be

36C25625Q0656 Attachment allowed on VA property. In the event that symptoms occur while on site, the contractor will notify the COR immediately. The individual(s) may be required to be COVID tested and quarantine until released by Infection Control to return to site.”

15. Information System Officer, Information Protection: The Supplier will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

16. Privacy Officer: The Supplier will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.