Attachment - SOW.pdf

Black Hills Healthcare System – Fort Meade 113 Comanche Rd Fort Meade, SD 57741

CONSTRUCTION SCOPE OF WORK

EHRM INSTALLATION OF DDPO – FORT MEADE, SD

568‐21‐704

1. SCOPE. The Contractor shall furnish all labor, tools, materials, equipment, and supervision to support installation of data drops and power outlets (DDPO) in support of the Electronic Health Records Modernization (EHRM) initiative. All work is located at the Fort Meade VA campus at 113 Comanche Rd, Fort Meade, SD 57741, and includes, but is not limited to, the following Statement of Work.

2. APPLICABLE DOCUMENTS. The following documents are applicable to this Statement of Work and attached appendices to the extent specified herein:

2.1. Attachment: Fort Meade VA Deliverable EPI‐Equipment Locations

2.2. Attachment: DDPO Locations‐Issued

2.3. Attachment: Statement of Conditions Life Safety Drawings

2.4. Attachment: Sensitive Infrastructure Data Classification Memo

2.5. Attachment: Specifications

2.6. Attachment: TMS 20939 Training Requirement

2.7. Attachment: 6500.6 Security and Privacy

2.8. Attachment: NARA Privacy – HIPAA Clause

2.9. Attachment: PCRA ICRA Risk Assessment

3. REQUIREMENTS.

3.1. Installation of 46 data drops:

3.1.1. Install data drops as indicated in Attachments 1 and 2 and cable with CAT 6A unshielded twisted pair to nearest data closet. Attachment 2 indicates locations of data closets.

Contractor to field verify availability of patch panel and switch capacity. Contractor shall install all termination jacks/connectors. VA will plug in all terminations in the data closets and provide and install all patch cables.

3.1.2. Leave additional cable neatly coiled and secured for later project in locations indicated in Attachment 2.

3.1.3. Utilize existing cable tray where possible, provide conduit from data closet to cable tray and from tray to room served.

Fort Meade, SD 57741

3.1.4. Data cabling can be installed in free air in accessible ceiling but shall be supported independently.

3.1.5. Work Area Outlet system that is based on Legrand Ortronix system using Stainless Tracjack Faceplates and accessories. Faceplates to be 4‐port with two TracJacks and two blanks. Approved equals must be submitted and approved prior to proposal.

3.2. Installation of 30 Power Outlets:

3.2.1. Attachment 2 indicates locations of electrical closets. Contractor shall field verify availability of breaker space and emergency power.

3.2.2. Contractor shall price project with the consideration that all electrical circuits will be run back to a panel in conduit with a new breaker installed. Re‐use of existing circuits may be considered on a case‐by‐case basis after award.

3.2.3. New receptacles shall be labeled with the circuit from where they are fed as indicated in the Specifications in Attachment 6.

3.2.4. Install hospital grade 5‐20R in locations according to NFPA 70: National Electrical Code. All other receptacles shall be commercial grade 5‐20R.

3.3. Wall‐Mounted Installations:

3.3.1. Attachment 2 indicate rooms where devices will be installed. Contractor shall field coordinate exact locations and mounting heights with COR prior to installation.

3.3.2. Contractor shall install wall mounts and TV’s where shown in Attachments 1 and 2.

Mounts and TVs shall be Government furnished ‐ Contractor installed.

3.3.3. Contractor shall assume no wall backing is installed at any of the locations.

3.4. General:

3.4.1. All power and data locations shown shall be duplex unless otherwise noted.

3.4.2. Furnish and install all required sleeves and firestopping, where required.

3.4.3. Surface Metal Raceway may be used where locations do not provide accessible wall space for concealed installation. Contractor shall coordinate with COR prior to each installation.

3.4.4. Contractor to coordinate installation with COR. There are times when patient load is heavy, but there are other times when it’s vacated; so, some work will be required to be performed at night and on weekends. The areas listed below are locations where it is most likely that work shall be performed outside business hours or on weekends. Again, this could change based on timing and occupancy:

Fort Meade, SD 57741

3.4.4.1. Building 113, Basement, Pharmacy

3.4.4.2. Building 113, First Floor, Microbiology Lab, Blood Draw, and Specimen

3.4.4.3. Building 113, First Floor, Chemotherapy

3.4.4.4. Building 113, First Floor, Primary Care

3.4.4.5. Building 113, Second Floor, Surgery

3.4.4.6. Building 145, Second Floor, Rooms 217B and 224

3.4.4.7. Building 145, Third Floor, Dental and Eye

3.4.5. Contractor shall move furniture and non‐fixed items in the area of installation and return once installation is complete and area cleaned.

3.4.6. Contractor shall supply electronic As‐Built red line drawings indicating device locations, electrical circuiting, and data pathway.

3.4.7. Each Contractor personnel shall complete a background check in support of a flash badge to access active telecommunication rooms. That post‐award Contractor shall submit background checks on sufficient personnel to accomplish work in a timely manner.

4. PERIOD OF PERFORMANCE:

4.1. Work timelines and completion progress shall be communicated to the COR weekly for tracking purposes.

4.2. Contractor shall complete described work within 150 days.

5. TRAINING, SECURITY, AND NARA REQUIREMENTS:

5.1. All contractors on‐site shall complete required training. Each contractor is required to print, review, and sign the TMS 20939 document in Attachment 7. Contract owner/supervisor must send signed TMS 20939 documents to the contract COR, Kevin Fravel: PH: (605)720‐7404, Email:

Kevin.Fravel@va.gov.

5.2. 6500.6 Appendix C Security and NARA PRIVACY‐HIPAA CLAUSE: All contractors on‐site shall read and comply with attached 6500.6 Appendix C Security and NARA PRIVACY‐HIPAA CLAUSE documents located in Attachments 8 and 9.

6. REFERENCES:

6.1. Infrastructure Standards for Telecommunications Spaces Version 3.0 (dated August 21, 2020) https://www.cfm.va.gov/til/dguide/OIT‐InfrastrucStdTelecomSpaces.pdf http://www.cfm.va.gov/til/dguide/OIT