Attachment - SOW - 635-420.pdf

Statement of Work (SOW) for Professional Design Services

Oklahoma City Department of Veterans Affairs Medical Center

921 NE 13th St

Oklahoma City, Oklahoma 73104

Project Title: Construct Engineering Building

VA Project Number: 635-420

SCIP: VHA19-635-2022-46068

The Department of Veterans Affairs, Veterans Health Administration (VHA), hereafter referred to as the “VA”, “VAMC”, or the “Government”, has a requirement to construct a two story engineering building, hereafter referred to as the “Project” at the VA Medical Center (VAMC) in

Oklahoma City, Oklahoma. The Architect and Engineer (A/E) team responsible for the design will hereafter be referred to as the “Contractor”.

A. SCOPE OF WORK

Construct approximately 6,400 sq/ft two-story office building to be used for engineering services. This building will be located on the North West corner of the hospital behind building

21. The engineering services were previously located on the 9th floor which is now the directors’ suite. Engineering is currently located in temporary trailers with approval to build a standalone building.

The anticipated cost of construction is $3,752,640 which cannot be exceeded. Reference FAR

36.609-1 for the Contractor’s responsibility to design within the funding limitations. Reference

FAR 36.609 for the Contractor’s responsibility for design errors or deficiencies.

An official design guide has not been issued by the VA, however in the VHA Space Planning

Criteria chapter 230 Engineering Services should be used to give direction in the design process.

The VA realizes that certain spaces within this space plan will not be necessary. The

Contractor’s design shall incorporate sustainable design methodology and comply with the VA

Sustainable Design and Energy Reduction Manual as can be found at http://www.cfm.va.gov/til/ and the VA Directive 0055 for VA Energy and Water management Program. The Contractor’s

Project design shall have the ability to attain VA sustainable building requirements. Contractor shall ensure that its Project design include renewable and innovative energy systems where possible. Mechanical, plumbing, electrical, and fire and life safety systems will meet current codes and standards. All structures and utilities will be designed to meet VA’s criteria as detailed in its Physical Security Design Manual for VA Facilities, Life-Safety Protected and

Mission Critical Facilities as applicable. The design will be required to comply with the

Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas. The C&A requirements do not apply, and that a Security Accreditation Package is not required http://www.cfm.va.gov/til/

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The Contractor shall ensure that it will provide services to accomplish additional Project-related tasks, such as site analysis and field verification of existing conditions that will be interfaced with for this Project.

Contractor shall closely coordinate the design with all trades and use parametric Building

Information Modeling (BIM) in developing this design. The VA BIM Standard BIM Manual

V2.2 is available in the VA’s Technical Information Library:

https://www.cfm.va.gov/til/projReq.asp.

Contractor shall place emphasis on cost and scope management. An estimate of construction cost based on level of design detail will be required at each design phase. Refer to the appended

A/E Submission Instructions for Minor and NRM Construction Program (VA Guide PG-18-15) for minimum deliverable requirements at each phase. Also include any other submittal requirements detailed in this SOW.

B. PROGRAM FOR DESIGN

1.0 General Requirements:

• The Contractor shall be responsible to verify all existing conditions. Review VA’s as-built and historical drawings, however existence and accuracy of as-built drawings is limited for the original facility. All drawings are provided as a courtesy verification of accuracy is the responsibility of the awardee A/E Contractor.

• The project design will be fully functional and not dependent on any other Station Level, NRM or Minor project.

• Architect shall provide full equipment layout and furniture layout, design and selections.

• The designer shall prepare a Space and Equipment Planning System (SEPS) plan, Equipment and Furniture Plan and Layout, and Furniture Equipment Lists, suitable for activation of the space.

• Security requirements shall be in conformance with VA Handbook 0730/2, Security and

Law Enforcement.

• Identify alternatives for a minimum of 10% of the construction cost that can be taken as potential bid deducts in the event construction bids received are higher than anticipated.

The alternates must be designed so that, if required to award the bid within the approved total project cost, the project remains a stand-alone project and can be activated according to its intended function upon completion.

2.0 Site Layout and Utilities:

• The new building will impact existing utilities and these utilities may need to be relocated as part of this project. Contractor to verify the location of all utilities.

• The addition shall connect to the existing utilities. Contractor shall verify the size and capacity for the additional demands on the existing systems.

• Access roads and parking areas may be impacted as a result of this project. Contractor will design any modifications to access roads or parking areas. Designs shall follow minimum standoff distances in accordance with the VA Physical Security Design

Manual.

https://www.cfm.va.gov/til/projReq.asp

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• The design shall consider any ADA or accessibility issues. Provide accessible sidewalks to all building exits.

• The new facility shall incorporate provision for Lightening protection.

3.0 Design of the Project shall consider the following items:

• During the Pre-Design phase, the Contractor shall coordinate with VA Staff to obtain accurate and up-to-date information on the existing facility, space planning requirements, and associated Departmental needs.

• Contractor shall provide graphical mockups for typical resident rooms for VA review and approval. Mockup shall include location of all furniture and equipment.

• The Contractor shall have an Acoustic Consultant as part of the design team. The space and systems (especially mechanical) shall be designed for Noise Transmission Control.

Special consideration will be given to reducing noise transmission or vibration travel from the mechanical spaces to adjacent occupied areas.

C. OTHER PROFESSIONAL SERVICES

1.0 Site and Topography Survey

The contractor shall conduct a ground based topographic survey. Survey limits set by the boundaries noted on the project site campus plan. During the Request for Proposal period the

VA will provide a site plan indicating the area to be surveyed.

The survey will include the following:

a. Location and description of existing improvements, within and immediately adjacent to the site and identify them on the boundary line map prepared for this project.

b. Location of all Buildings, utilities, drives, sidewalks, and significant features.

2.0 Geotechnical Survey

The Contractor shall perform a geotechnical field exploration and laboratory testing program to obtain information on subsurface conditions to evaluate the geotechnical aspects of the project.

The scope of the services performed shall include:

a. Compiling and reviewing available geotechnical and geologic data pertinent to the project vicinity to identify subsurface soil, rock and groundwater conditions on the site to the depths that would be required in accordance with the proposed footing and foundation design.

b. Conducting a field exploration and laboratory-testing program to supplement the available information on subsurface conditions.

c. Preparing a report of the results of the geotechnical field exploration, laboratory testing program, discussion of the geotechnical issue and geotechnical recommendations. Regarding earthwork, including grading and excavation, backfilling and compaction, the treatment of in-place soils for the support of foundations, pavement and identification of possible construction issues.

3.0 Utility Survey

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The Contractor shall provide the necessary professional services to conduct a site utility survey to identify all above and below ground utilities in the vicinity of the subject project. An analysis of the capacity of the existing utilities to serve the buildings associated with the new project shall be performed. The result of the study shall be a comprehensive report that reflects current system capacities and conditions that may influence the facility and proposed construction.

The consultant shall conduct a study of the following systems:

a. Electrical distribution and loading

b. Current Site feeder capacity and site transformer capacity

c. Emergency power and condition of equipment

d. Emergency power capacity

e. Utility tunnel spare capacity

f. Chiller systems and capacities

g. Heating water systems and capacities

h. Sanitary flow increases and impact to local utility system – city system capacity, connection requirements, etc.

i. Water Supply/Fire Flow Requirements

j. Storm Sewer increases and impact to local utility system – city system capacity, etc.

k. Others as identified during the study

4.0 Energy Efficient and Sustainable Design, Guiding Principals

The Contractor shall provide services to meet the requirements of the Energy Policy Act

(EPACT) of 2007, and the Federal Guiding Principles for High Performance Sustainable

Buildings. Apply sustainable design principles from both Green Globes and LEED into the new construction design. This project will not be seeking LEED certification. Reference the current

VA Sustainable Design Standards here: https://www.cfm.va.gov/til/sustain.asp.

The following are the required A/E deliverables to support the sustainable design effort and are based on the federally mandated Guiding Principles:

1) Background Research Analysis

i. Current Report of the Dynamic Cost Model

ii. Report of Federal Mandates Kick-Off Meeting & background Research Analysis

Results

2) Optimize Energy Performance

i. Project Energy Models

ii. Define Distributed Generation Systems and Renewable Energy Goals

iii. Report on Use of Energy Star Products

iv. Metering

3) Protect and Conserve Water

i. Report on Reducing Indoor Water Use

ii. Report on Reducing Outdoor Water Use

iii. Water for the Reduction of Energy

iv. Water Efficient Products

4) Enhanced Indoor Environmental Quality

i. Day lighting Plan

5) Reduce Environmental Impact of Materials https://www.cfm.va.gov/til/sustain.asp

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i. Report on amount of recycled and Bio-based content used

ii. Report on Construction Waste Recycling

5.0 Physical Security Consultant

Provide the necessary services of a physical security consulting engineer. The consultant shall provide the following to the design team:a. Review Physical Security Design Manuals as applicable for mission critical facilities and life safety plus facilities at https://www.cfm.va.gov/til/spclRqmts.asp#PHSb. Provide a design narrative to document the fundamental design assumptions.

6.0 Executive Overview Presentations

The Contractor shall prepare and deliver a presentation to the VA’s designated personnel at the completion of each design phase as requested by the contracting officer. These presentations will take place at the VA Medical Center. This presentation shall include all visual aids necessary to describe the status of the design project for each phase of design including, but not limited to, large format presentation boards, power point slides, renderings (elevations and perspective views), and 8 ½” x 11” copies of all materials presented.

7.0 Construction Period Services

The Contractor shall provide construction period services during the construction of the project.

These services shall include but not be limited to the following:

• Construction administration support

• Submittal review and tracking

• RFI responses and tracking

• Review of change orders and preparation of plans, details, supplemental specifications, and cost estimates to support the change.

• Monthly construction inspections (Architectural, Civil, Mechanical, Plumbing, Electrical)

• Participation in weekly construction progress and planning meetings

• Final inspection and punch list preparation.

• Preparation of As-built record drawings

8.0 Coordinating with Commissioning Agent

The A/E will provide a Commissioning Agent who shall provide services during design and construction for new HVAC, Electric Systems, Electronic Systems, Building Management

Systems, Fire Sprinkler Systems, Domestic Water Distribution and Plumbing Systems installed or modified. The Contractor shall coordinate with the Commissioning Agent as required and respond to review comments provided by the Commission Agent at each phase of the design.

D. CODES, STANDARDS AND EXECUTIVE ORDERS

Follow the latest edition of codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

https://www.cfm.va.gov/til/spclRqmts.asp#PHS

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• VA Directives, Design Manuals, Master Specifications, VA National CAD Standard

Application Guide, and other Guidance on the Technical Information Library (TIL)

(http://www.cfm.va.gov/til/).

o PG-18-1 Master Construction Specifications o PG-18-3 Design and Construction Procedures o PG-18-4 Standard Details and CAD Standards o VA BIM Manual V2.2 o PG-18-5 Equipment Guide List o H-18-8 VA Seismic Design Handbook o PG-18-9 Space Planning Criteria o PG-18-10 Design Manuals (by discipline) o PG-18-12 Design Guides (graphical, by function) o PG-18-13 Barrier Free Design Guides o PG-18-14 Room Finishes, Door, and Hardware Schedules (consult COR for local standards) o PG-18-15 Minimum Requirements for A/E Submissions o PG-18-17 Environmental Compliance Manual o H-7545 VA Cultural Resource Management o VA Handbook 0056, Sustainable Building Program o VA Directive 0056, Sustainable Building Program o VA Directive 0055, VA Energy and Water Management Program

• NFPA 101 Life Safety Code

• NFPA National Fire Codes

• International Building Code (IBC) and all other International Code Series (IPC, IMC, IECC, IFGC, etc.) when applicable or referenced in VA Design documents/ guides.

• Occupational, Safety and Health Administration (OSHA) Standards.

• National Electrical Code (NEC)

• Safety Code for Elevators and Escalators, American Society of Mechanical Engineers

(ASME) A 17.1.

• ASME Code for Pressure Piping

• Architectural Barriers Act Accessibility Standards (ABAAS) including VA supplement, Barrier Free Design Guide (PG-18-13)

• Building Code Requirements for Reinforced Concrete, American Concrete Institute and Commentary (ACI 318)

• Manual of Steel Construction, Load and Resistance Factor Design Specifications for

Structural Steel Buildings, American Institute of Steel Construction (AISC)

• Energy policy Act of 2007 (EPAct)

• Federal Leadership in High Performance and Sustainable Buildings: Memorandum of

Understanding (MOU)

• Executive Order 13834: Efficient Federal Operations

• The Provisions for Construction and Safety Signs. Stated in the General

Requirements Section 01010 of the VA Master Construction Specification.

• Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1- 2013.

• Safety Standard for Refrigeration Systems – ASHRAE Standard 15 – 2016.

http://www.cfm.va.gov/til/

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E. QUALITY ASSURANCE/ QUALITY CONTROL (QA/QC)

1.0 Contractor QA/QC of Design:

The Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

a. Two (2) Weeks after the NTP: The Contractor shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

b. 95% Submittal: The Contractor shall submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed. The design should essentially be complete at the 95% Submittal, awaiting final VA review and comments.

2.0 Contractor QA/QC of VA Review Comments:

The VA Engineering department will provide formal submittal review comments on the design/ narrative/ specifications at the 35%, 65%, and 95% deliverables. The Contractor shall review and respond to those reviews per the QA/QC process guidelines at the 65%, 95%, and 100% deliverables. The QA/QCed documents will be a required part of the submittal at each of these deliverables, the design package will not be accepted without them.

This is a two-person QA/QC process for the Contractor. The “RESPONDER” and the “BACK

CHECKER” may not be the same individual, the “BACK CHECKER” must be a senior staff member of the “RESPONDER”.

Responsibilities of the “RESPONDER”:

• Review the Oklahoma City Engineering Department Review comments (either redlined on a plan/ document or provided in the format of a list).

• Comments that the Contractor agrees with are to be incorporated into the plans/ narrative/ specifications for the next deliverable and highlighted by the “RESPONDER” in

GREEN.

• Comments that the Contractor does not agree with are to be commented on in BLUE expressing why the Contractor does not agree with the VA review and why the review comment was not incorporated into the next deliverable.

Responsibilities of the “BACK CHECKER”:

• After the “RESPONDER” has completed their review and incorporated all the revisions into the revised plans/ narrative/ specifications, the “BACK CHECKER” is to review the

QA/QCed documents against the revised documents.

• For comments highlighted in GREEN by the “RESPONDER”, put a blue check mark next to the highlighted comment, verifying it has been incorporated.

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• For comments in BLUE provided by the “RESPONDER”, put a blue check mark next to the comment indicating concurrence.

On each sheet/ page of the review comment document provided by the VAMC, the Contractor shall digitally place the “Design Team QA/QC Stamp” and complete per the example below.

F. DEADLINES AND DELIVERABLES

During the Conceptual Phase, the Contractor shall conduct a Design Charette with the VAMC

Integrated Project Team (IPT) with representatives from all departments relevant to the Project.

A preliminary Space and Equipment Planning System (SEPS) plan will be provided to the

Contractor detailing identified space requirements. The Contractor shall work with the

Government to identify and finalize space and departmental requirements for the design.

The conceptual review material shall be a result of the Design Charette which will include a refined SEPS plan, and a preliminary floor plan indicating functional relationships of the required spaces, and a preliminary plan indicating the footprint of the addition and extent of renovation area.

Upon completion of the design documents, the Contractor shall assist the Government in preparation of bidding documents for construction. This includes, but is not limited to, preparing a bid tabulation broken down by division and major scope items that will be included with the solicitation and completed by the Construction Contractor. This bid tabulation will enable better analysis of contractor’s bid pricing to aid in determining fair and reasonable pricing.

1.0 Deliverable Materials

a. Prepare drawings for review submittals, bidding and construction in accordance with instructions in A/E Submission Instructions for Minor and NRM Construction Program

(VA Guide PG-18-15).

b. At each deliverable detailed below, submit review drawings on bond paper, one copy of full-size drawings, one copy of half size drawings, two bound copies of narratives/ reports/ cost estimates, one bound copy of specifications, and one standard format CD with digital copies of all review documents. Digital copies of files may be electronically transferred if coordinated with the COR. The required QA/QC documents may be provided digitally.

c. Submit final construction drawings (100%) on bond paper, two (2) copies of full-size drawings, one copy of half size drawings, two bound copies of narratives/ reports/ cost estimates, one bound copy of specifications, and one standard format CD. The required

QA/QC documents may be provided digitally. The CD of electronic copies shall contain project drawings in .dwg and .pdf files of each drawing individually and combined PDF sets of not more than 50 Mb in size. The BIM model for the project shall also be included. Project Manual document in .doc and .pdf files of each project manual document or specification section and combined PDF sets of not more than 50 Mb in size. Each CD will be labeled as to station #, project #, date, etc.

d. Electronic files shall conform to National CAD Standard and VA Application Guide.

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PROJECT DELIVERABLES TIMELINE

(Contractor shall submit a CPM schedule (Number of Days in Phase/ for design delivery that aligns with these dates) Calendar days after NOA

PRE-DESIGN SUBMITTALS 25/ 25 Days after NOA

• QA/QC Plan

• Site Survey, Geotechnical, and Utility Studies

CONCEPTUAL PHASE 25 / 50 Days after NOA

• Conduct Design Charette with the VA Integrated

Project Team (IPT)

• Deliver Conceptual Review Material to VA

• On-site Meeting to Review Conceptual Design

Material with VA

SCHEMATICS PHASE (35% Submittal) 25 / 85 Days after NOA

• Deliver Schematic Review Material to VA

• On-site Meeting to Review Schematic Design

• Government Submittal Review – 10 Days

DESIGN DEVELOPMENT (DD) PHASE (65% Submittal) 25/ 120 Days after NOA

• Deliver Design Development Material to VA and

Contracting Officer not later than 30 Days after approval of Schematics Phase Submittals

• On-site Meeting to Review Design Development

CONSTRUCTION DOCUMENTS (CD) PHASE (95% Submittal) 25 / 155 Days after NOA

• Deliver Construction Document Material to VA and Contracting Officer not later than 30 Days after approval of Design Development Submittals

Review

• On-site Meeting to Review Construction

Document Material with VA

FINAL FOR-CONSTRUCTION DOCUMENTS (100% Submittal) 25/ 180 Days after NOA

• Deliver Final Construction Document Material to

VA and Contracting Officer not later than 15

Days after approval of Construction Document

Submittals Review

CONSTRUCTION PERIOD SERVICES

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(As-built Drawings, Construction Administration support, bid tour, construction meetings, etc.)

• Anticipated length of Construction is 6 to 8 months with 3 months for solicitation of construction contractor.

• Deliver Final As-built Materials to VA and Contracting Officer not later than 30 Days after Substantial Completion of Construction Contract

The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

2.0 Contract Deliverables Review, Acceptance, Rejection durations and process

The Government shall have twenty (20) calendar days to review each of the above stated deliverables, unless otherwise noted, for Government’s acceptance or rejection. Should the

Government reject any deliverable, the Contractor shall resubmit the rejected deliverable to the

Government within 7 days of the Government’s notice of rejection for Government’s second review. Should the Government determine to reject any deliverable a second time, it will issue the Contractor a cure notice requesting the Contractor’s corrective action plan prior to taking any termination for default action under this Contract.

3.0 Federal Legal Holidays:

The following Federal legal holidays are observed by this facility:

New Year’s Day January 1

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

G. CERTIFIED INDEPENDENT THIRD-PARTY DESIGN REVIEWS (CITP)

The design Architect/Engineering (A/E) will hire a Certified Independent Third-Party (CITP)

Safety Professional or Professional Credential to provide the necessary design reviews for compliance with national and local codes, VA regulations and standards, and federal and state regulations including, but not limited to:

• OSHA Standards

• JCAHO Standards

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• Handicap Accessibility Standards

• NFPA Codes

• National and Local Building Codes

• EPA Regulations

• Emergency Preparedness infrastructure vulnerabilities

• Security infrastructure vulnerabilities

• Others as applicable

1.0 Requirement for acquiring and incorporating a Certified Independent Third-Party (CITP)

Safety Professional or Professional Credential review of design documents.

VA must comply with national and local codes, standards, and regulatory requirements in order to comply with Public Law 100-678, Public Buildings Amendment Act of 1988 and Public Law

102-522, Federal Fire Safety Act of 1992. Like other federal agencies and real property and construction authority, VA acts as its own building and code enforcing official or as the

“Authority Having Jurisdiction” (AHJ) for meeting code requirements. As such, the VA has the overall responsibility of ensuring compliance with codes.

The design A/E will hire a CITP consultant(s) as necessary for the review of design documents for compliance with applicable national and local codes, standards, federal and state regulations.

The design A/E will take into consideration and incorporate all third-party consultant comments/recommendations into the design documents prior to advertising for a construction contract award.

2.0 Certified Independent Third-Party Professional or Professional Credential Review and

Approval.

Project plans must have a signature block or a letter on third-party Company’s letterhead, a third-party certified safety professional or professional credentials as applicable to the nature of review certifying and verifying the plans and specifications have been reviewed for compliance with applicable codes, standards, and regulatory requirements. At the time of review, the CITP should identify all corrections necessary for the A/E to bring the design into compliance. The A/E is required to incorporate and make necessary corrections to the design to bring the design into compliance prior to the final design documents being issued for a construction contract award.

H. SOLICITATION SUPPORT SERVICES (OPTIONAL LINE ITEM)

A/E shall provide technical design services during the period of Construction Contract award.

These services shall include, but are not limited to:

1. Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

2. Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of

June 10, 2022 635-420 Construct Engineering Building Page 12 of 14 the solicitation period. Technical question responses will be provided to the Contracting

Officer who will distribute the information via amendment to the solicitation.

3. Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

4. Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

5. In response to any technical questions and/or addenda issued during the solicitation period, the A-E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

I. CONSTRUCTION PERIOD SERVICES (OPTIONAL LINE ITEM)

A/E shall provide competent construction period services using staff and consultants adequately knowledgeable of the various subordinate design disciplines included in development of the project. Additional construction period services shall include:

1. Review of shop drawings and submittals

2. Review of change order proposals and RFI's.

3. Use on online project management system to track submissions such as Requests for

Information (RFI), shop drawings, and submittals. System is to be like or equal to

Newforma.

4. Proposal shall include firm fixed price to conduct Six (6) on-site interim construction inspection visits as requested by VA. Attend meetings with contractor and VA as required, and provide complete written report of visit, or meeting. Team shall consist of three (3) technical team members at their discretion or at VA request; one member must be the project manager. One visit will be considered the final inspection for the project.

5. A/E is welcome to visit site upon request of COR during any time of construction process without further compensation described above.

6. Pre-final and final inspections and preparation of itemized punch-list for project completion requirements.

**Note The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the

COR for Request for Proposals for anticipated changes.

J. A/E CONTRACT CLOSE-OUT (INLUDED AS PART OF CONSTRUCTION PREIOD

SERVICES OPTIONAL LINE ITEMS)

VA will obtain hand written, legible, as built plans from the contractor and forward to A/E.

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A/E shall submit the record drawings showing any changes or modifications to the Bid

Documents reflected on the hard-copy set of “as-builts” provided by VA; Drawings shall be individually marked “Record Drawing” and submitted in a single package as follows;

Drawings in AutoCAD (DWG) format of the entire project on CD.

1. All drawing objects shall be removed. (e.g. Revit, Desktop, etc.)

2. All drawings must plot properly using the NCS.ctb plot file.

3. Provide a copy of A/E firms typical CTB file and user information.

4. Drawings shall represent final project with all demolished and/or removed items deleted from the .dwg files

5. All drawings must be on the VA Cad Standard Layering convention.

Drawings in an Adobe Reader (PDF) format of the entire project.

1 set of full size 30 x 42" polyester file reproducible.

All record drawings shall be delivered to the VA within 30 calendar days after VA acceptance of the construction project.

K. THIRD PARTY COMMISSIONING (OPTIONAL LINE ITEM)

The A-E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process

Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See

“Commissioning Agent Tasks” in each section of the reference document. The Commissioning

Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be Commissioned.

• HVAC (VA Master Specification Section 23 08 00): Direct Digital Control

System, Chilled Water System, Condenser Water System, Steam/Heating Hot

Water System, HVAC Air Handling System, HVAC Ventilation/Exhaust

Systems, HVAC Terminal Unit Systems, Decentralized Unitary HVAC Systems, Humidity Control Systems, Hydronic Distribution Systems

• Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding

Systems, Electric Power Monitoring Systems, Low-Voltage Distribution System, Emergency Power Generation Systems https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF

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• Communications (VA Master Specification Section 27 08 00): Grounding and

Bonding Systems, Structured Cabling System

• Electronic Safety and Security (VA Master Specification Section 28 08 00):

Grounding and Bonding, Physical Access Control Systems, Access Control

Systems, Security Access Detection Systems, Video Surveillance System

Attachments

Attachment #1 – Site Drawing

Attachment #2 – Seasonal Influenza with Vaccines

Attachment #3 – Specs-Drawings Review Checklist - FINAL