Attachment - SOW 593-19-310_DRAFT_.pdf

DRAFT

CONSTRUCTION SCOPE OF WORK

Project Title: Replace Flooring in OR, PACU, and Special Procedures

Project Location: Las Vegas VA Medical Center – 6900 N. Pecos Rd., North Las Vegas, NV 89086

Project Number: 593-19-310

Project Type: NRM – Construction

Date: June 18, 2024

EXECUTIVE SUMMARY

Las Vegas VA Medical Center Replace Flooring in OR, PACU, and Special Procedures project will replace existing flooring in several critical areas in and around the Operating Rooms and create a new opening between the PACU and Special Procedure areas. The goal of the project is to provide compliant flooring materials for each area that are durable, cleanable, and visually appealing for each work area.

BACKGROUND

During the 2019 Facility Condition Assessment, it was identified that the Surgical Department Flooring required replacement due to repeated failures of the heat welded vinyl and staining from chemicals. This finding was classified with a D rating, requiring repair within 5 years.

SCOPE OF WORK

1. The contractor shall provide all services for the successful replacement of flooring in OR, PACU, and Special Procedures work areas at VASNHS facility as outlined in this Statement of Work (SOW) and according to associated Construction Documents (CD), drawings and specifications designed and produced by the Prime Consultant Firm ‘Romanyk Consulting Corporation’.

a. Additional documents provided in support of this project are for references only and contractor shall verify for accuracy.

b. The site will require Class IV ICRA protections as identified in the specifications section 01 00 10 1.2 H. The contractor will assist in completion of the Infection Control Permit required prior to start of work.

c. Due to the nature of this project, the VA requires a full time Superintendent who may also fulfill the role SSHO, and a separate Quality Control Manager. Remember, a qualified SSHO must be on site at all times.

2. The contractor shall work with the Contracting Officer’s Representative to minimize construction impact to daily operations of VA Southern Nevada Health Care System.

3. The contractor will be required to be fully badged with VA Security (see VA SECURITY REQUIREMENTS FOR CONTRACTORS below) and Specifications Section 01 00 00 1.5 B 2.

4. Work to be completed outside normal work hours for the facility. These hours are 1800 (6:00 PM) – 0600 (6:00 AM), Monday thru Friday (specifications section 01 00 10 1.2 A 2). Please Note: This will require significant flexibility and coordination with OR Staff.

ADDITIONAL CONSIDERATIONS

1. Utility Shutdowns: the contractor shall account for all anticipated utility shutdowns within their schedule as milestones for early visibility and coordinate all utility shutdowns with the COR. Utility shutdowns require no less than 14 working days advance notice to coordinate with facility. (Specifications section 01 00 00 1.6 G 1 b)

2. The contractor shall coordinate with the COR and comply with all local safety requirements (specifications sections 01 00 10 1.2 B and 01 35 26).

3. Use of facilities bathrooms will be restricted to the contractor. The contractor shall be responsible for providing and servicing their own sanitary facilities.

CONSTRUCTION ADMINISTRATION

1. Construction Period Services Consultant: The VA has retained ‘Romanyk Consulting Corporation’ to provide Construction Period Services (CPS) for this project and shall be responsible for construction support, review of construction contractor’s submittals (RFIs, shop drawings, test reports, change orders, etc.), and site visits during construction. (Specifications section 01 00 00 1.2 D)

2. Site Visits and Observations: the COR and/or VA designated representatives will require access in order to monitor, observe and review all aspects of the project to ensure compliance with Construction Documents, Specifications and other regulatory requirements.

3. Project Meetings and Inspections:

3.1. Contractor shall schedule and attend weekly project meeting and is responsible for providing meeting minutes and agenda for each meeting.

3.2. The Contracting Officer’s Representative (COR) or other designated VA representatives will periodically inspect all aspects of the project for compliance with the project schedule, specifications, and applicable safety, infection control, or interim life safety requirements.

3.3. The contractor is required to provide a formal request with a minimum 5 days notice for required inspection/acceptance (specifications section 01 32 15 1.7 A 1 e). The contractor shall be required to attend or provide a designated representative for field inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections.

4. Submittals: The contractor will provide an online system for submittal tracking and approval (Specifications Section 01 33 23 1.3 A). After award of the contract, the VA will provide a list of individuals with names and email addresses to be given permission to the project folder within the tracking system for project submittals coordination and tracking.

4.1. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Further details are provided in the project specifications for shop drawings and submittals.

4.2. The government requires 21 calendar days to review and respond to submittals, unless otherwise modified this SOW.

5. RFIs and Change Orders. During construction, the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing and must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The COR or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the COR for review and discussion, however any changes to the contract or scope of the project must first be approved by the CO in writing before implementation.

PERIOD OF PERFORMANCE

The Period of Performance (PoP) will begin upon issuance of a Notice to Proceed from VA Contracting. The project requires all tasks defined within the SOW, CD and Specifications be completed within 240 calendar days after Notice to Proceed (NTP).

HOURS OF OPERATRION AND HOLIDAYS

1. Normal duty hours are 6:00 PM (1800) – 6:00 AM (0600), Monday thru Friday not including standard Federal Holidays.

Federal Holidays can be obtained on OPM’s website (www.opm.gov). All work performed shall be coordinated and scheduled through the COR. Any off-duty work must be coordinated with the COR at least 2 weeks prior to the work taking place.

VA SECURITY REQUIREMENTS FOR CONTRACTORS

1. All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks like VA personnel regarding information and information system security.

2. Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR by the contractor. It is the contractor’s responsibility to properly fill out the documents identified below and submit them to the COR in a timely fashion. These documents will become a package for submission for the Non-PIV Card application: The contractor shall request badging forms immediately after contract award. It is highly recommended to intiate badging immediately after award, as the process can take 5 to 6 weeks to complete (Specifications Section 01 00 00 1.5 B 2).

http://www.opm.gov/

2.1. VA Form 3

2.2. Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

2.3. Self-Certification of Continuous Service

2.4. Contractor Background Investigation Request

3. Non-PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

4. Non-PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non-sensitive or Low Risk positions in VA.

5. Once all documents are completely and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal Identifiable Information unless encryped.

6. VA COR will then provide all documents to Engineering Service’s VA PIV Sponsor/Manager to initiate the Non-PIV process.

7. PIV Sponsor/COR will notify each applicant when to proceed for fingerprinting appointment.

8. Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building

6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk. If an individual wishes to be fingerprinted at a different location, they MUST notify the COR IN ADVANCE.

9. VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV Card.

10. Non-PIV Card is critical for the construction start date, as the contractor’s personnel without Non-PIV Card may result with a restricted, limited, or no access to the job site. See attached blank forms/documents that is required for submission of Non-PIV Card application for each of contractors/sub-contractors.

ABBREVIATIONS AND ACRONYMS

A&E Architectural & Engineering Firm

CD Construction Documents

CO Contracting Officer

COR Contracting Officer’s Representative

CPS Construction Period Services

CxA Commissioning Agent

EPA Environmental Protection Agency

IC Infection Control

ILSM Interim Life Safety measures

NTP Notice to Proceed

PIV Personal Identity Verification

PoP Period of Performance

SOW Scope of Work

TIL Technical Information Library

VA Veterans Affairs

VASNHS VA Southern Nevada Healthcare System